ORD 96-19 CITY USE OF CREDIT CARDSORDINANCE No. 96 - 19
AN ORDINANCE OF THE CITY OF BAINBRIDGE ISLAND,
WASHINGTON, ADOPTING A SYSTEM FOR THE ISSUANCE,
USE AND CONTROL OF CREDIT CARDS BY CITY OFFICIALS
AND EMPLOYEES.
WHEREAS, the City finds use of retail gasoline credit cards essential for off
hours operations of the City's emergency vehicles and convenient for the normal
purchase of motor vehicle fuel under normal conditions; and
WHEREAS, the City has obtained and used such credit cards without
major incident for several years; and
WHEREAS, the Washington State Legislature has enacted legislation which
requires that any city with contracts for the issuance and use of credit cards adopt
policies governing the distribution, authorization, credit limits, payment and control
of such credit cards; now, therefore
THE CITY COUNCIL OF THE CITY OF BAINBRIDGE ISLAND, WASHINGTON,
DO ORDAIN AS FOLLOWS:
SECTION 1. A new section 2.60.080 is added to Chapter 2.60 of the Bainbridge
Island Municipal Code to read as follows:
2.60.080 Credit Card Use
The Director of Finance shall implement and maintain a system for the
distribution, authorization and control of credit cards issued to or for
the benefit of the City and used by City officials and employees:
1. Distribution. Credit cards may be distributed to those City officials
and employees who, in the opinion of the Director or his designee, have
job responsibilities which would cause their job performance to benefit
by use of a credit card.
2. Authorization and Control. The Director shall develop and imple-
ment guidelines and accounting controls subject to the approval of
the Finance Committee of the City Council to ensure the proper usage
of credit cards and credit card funds.
3. Credit Limits. The Director shall set credit limits on each credit
card issued subject to the approval of the Finance Committee; provided,
that in no event shall such credit limit exceed $2,500 for any individual
credit card nor shall the aggregate credit limits for all credit cards
issued to or authorized for use by any one individual exceed $5,000.
4. Payment of Bills. The Director shall establish and implement a
written procedure or policies for the payment of all credit card bills
subject to the approval of the Finance Committee
5. Personal Charges Not Authorized. Personal charges may not be
made with a City credit card. Any charges which cannot be properly
identified or which are not properly allowed shall be paid promptly by
the card user by check and, together with interest and all other charges
made by the credit card company, shall constitute a prior lien against all
amounts owed by the City to the card user until paid in full.
The Director of Finance is authorized, subject to the approval of the
Finance Committee, to adopt any additional procedures and policies
necessary to implement the provisions of this section.
SECTION 2. This Ordinance shall take effect and be in force five days after its
passage, approval, publication as required by law.
PASSED by the City Council this 18th day of April, 1996.
APPROVED by the Mayor this
Pro tem
ATTEST/AUT H E NTI CATE:
19tb_ day of April, 1996
JANET K. WEST, Mayor
APPROVED AS TO FORM:
ROD P. KASEGUMA, City Attorney
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
POSTED:
EFFECTIVE DATE:
ORDINANCE No. 96 - 19
March 14, 1996
April 18, 1996
April 24, 1996
April 24, 1996
April 29, 1996