Resolution No. 2024-02 Proclaiming an Emergency OM Fire Alarm System Replacement - Approved 021324Page 1 of 2
RESOLUTION NO. 2024-02
A RESOLUTION of the City of Bainbridge Island, Washington,
declaring an emergency that requires suspension of Procurement
Policies for the replacement of the Public Works Operations and
Maintenance facility fire alarm system.
WHEREAS, the City’s Public Works Operations and Maintenance Facility resides at
7305 Hidden Cove Road, Bainbridge Island, Washington; and
WHEREAS, the fire suppression system for the structures that make up the Public
Works Operations and Maintenance Facility are monitored by a single fire alarm system that was
installed on or around the year 2008; and
WHEREAS, the subject fire alarm system stopped functioning the week of January 15,
2024, and a repair of the system is not possible due to the component parts being obsolete; and
WHEREAS, monitoring of the subject fire alarm system is critical to maintaining safety
and protection for Public Works vehicles and equipment; and
WHEREAS, the Bainbridge Island Fire Department have required an hourly “fire watch”
that is being provided by staff from the Bainbridge Island Police Department during the facility’s
unoccupied hours; and
WHEREAS, the suspension of the City’s Procurement Policy will allow City staff to
immediately begin procurement of the necessary services to replace the fire alarm system; and
WHEREAS, under BIMC 2.44.050, the City Council has designated the City Manager as
the executive head of the City for purposes of emergency management; and
WHEREAS, under BIMC 2.44.080, the City Manager is authorized to proclaim the
existence or threatened existence of an emergency; and
WHEREAS, under RCW 39.04.280, Chapter 2.44 BIMC, and the City’s Procurement
Policy, the City Manager is authorized to proclaim and declare that an emergency situation
exists, waive competitive bidding requirements, and award all necessary contracts on behalf of
the City to address the emergency situation; and
WHEREAS, on January 29, 2024 the City Manager notified the City Council of the
existence of the emergency and of the City Manager’s written finding related to the existence of
the emergency related to the Public Works Operations and Maintenance Facility fire alarm
system;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BAINBRIDGE
ISLAND DOES RESOLVE AS FOLLOWS:
Page 2 of 2
Section 1. The recitals set forth above are hereby adopted as findings of fact in support
of this proclamation and declaration of emergency related to the Public Works Operations and
Maintenance Facility fire alarm system.
Section 2. The City Council hereby ratifies and confirms the City Manager’s declaration
of emergency related to the Public Works Operations and Maintenance Facility fire alarm
system.
Section 3. The City Council hereby ratifies and confirms the emergency procurement of
services and work to respond to the Public Works Operations and Maintenance Facility fire
alarm system replacement.
Section 4. The City Council hereby confirms the authority of the City Manager to
execute all agreements and obtain all permissions needed to respond to the emergency.
Section 5. This resolution will take effect immediately upon passage.
PASSED by the City Council this 13th day of February 2024.
APPROVED by the Mayor this 13th day of February 2024.
Joe Deets, Mayor
ATTEST/AUTHENTICATE:
_
Christine Brown, MMC, City Clerk
FILED WITH THE CITY CLERK: February 9, 2024
PASSED BY THE CITY COUNCIL: February 13, 2024
RESOLUTION NO. 2024-02