Bainbridge High School Instrumental Music Boosters - Cultural Funding Application 2025 COMBINEDCultural Funding Application
Applicant Organization Name*
Grant Request Type*
Total Amount Requested (over 2-year period)*
One Sentence Description of Request (e.g., "To support...")*
Applicant Organization Name*
Proposal Contact Person*
Position/Title*
Mailing Address*
Phone Number *
Applicant Organization Legal Status*
Year Established*
Proposal Summary
Bainbridge High School Instrumental Music Boosters
General Operating Support
Project Support
Capital Project
$33,165
To support Band Boosters operating costs to support music
education for youth in BISD band programs.
Applicant Organization Information
Bainbridge High School Instrumental Music Boosters
Nancy Treder
Board President
City
Bainbridge Island
State / Province / Region
WA
Postal / Zip Code
98110
Country
USA
Street Address
321 High School Rd. STE D-3113
Address Line 2
(206) 380-4000
Legal Status of Applicant Organization
501(c)3
2000
Organization Tax ID #*
Fiscal Sponsor Organization Name
Fiscal Sponsor Contact/Title
Fiscal Sponsor Email
Fiscal Sponsor Phone
Fiscal Sponsor Tax ID #
Fiscal Sponsor Mailing Address
City of Bainbridge Island Funding
Please list year(s) and award amount of other funding received from the City of Bainbridge Island. Include HumanServices (HS), Lodging and Tourism Tax (LTAC) funding, Cultural Funding (CF), and/or any other grant or contractfunding.
2025 2024 2023 2022 2021
LTAC
HS
CF
Other
I. Organizational Overview*
91-1996133
Fiscal Sponsor Information (If applying with fiscal sponsor)
City State / Province / Region
Postal / Zip Code Country
Street Address
Address Line 2
Please provide a brief history of your organization and an overview of the programs and services you currently provide.(Limit 1,500 Characters)
The Bainbridge High School Instrumental Music Boosters (Band Boosters) was founded in 2000 to sustainand grow the band programs within Bainbridge Island School District. Band Boosters supports and advocatesfor instrumental music education in BISD’s band programs. With volunteers and financial resources, we
support band students and directors with rewarding performing arts experiences that enrich our communitywith concerts and performances throughout the year.
The Band Boosters supports 6th grade band at Sakai Intermediate School, 7th and 8th grade band programs
at Woodward Middle School and the many bands at Bainbridge High School. Band Boosters provide financial
support for special instructors and clinicians to enhance students’ musical education; transportation costs toget students to local competitions; care, repairs and purchase of uniforms for marching and performancebands; and support in hosting many events on Bainbridge Island such as the Puget Sound Jazz Fest attended
by 16 regional schools.
Residents of Bainbridge Island are lucky to have such talented young musicians who perform many free,public events. These events include seasonal free concerts put on by the Symphonic Band, Jazz Band andWind Ensemble; Jazz Jams hosted at local restaurants and on Winslow Green; the Grand Old 4th and
Hometown Halloween. The Band Boosters also support ticketed events including the Community SwingDance, the Puget Sound Jazz Fest and the student operated Spring Showcase.
IIa. Diversity, Equity, Inclusion, And Accessibility*
IIb. Diversity, Equity, Inclusion, And Accessibility*
Does the work of your organization contribute to a more diverse, equitable, inclusive, and accessible Bainbridge Island?Is so, please describe. (Limit 1,500 Characters)
BISD band programs are open to all students 6th grade and higher including homeschooled students. Theband community is very inclusive, welcoming students of all genders, races and abilities. Music is a language
all humans use to express themselves and the band program provides a place for students from all
backgrounds to come together for the love of music, performance and comradery, The Band Boosters support
any student who has a desire to be in the band program, no matter their background or ability through
scholarships for program fees and instrument rentals and supports neurodiverse students by integrating theirneeds into the whole band so all the musicians can play together. Equity and inclusion are fundamental in a
band program, all players are necessary and part of the team. There is no bench in band so by its nature band
programs are intrinsically inclusive and equitable, therefore diverse and accessible.
The Band Boosters supports numerous free and accessible events around Bainbridge Island throughout theyear including performances such as the seasonal concerts, Jazz on Winslow, the Grand Old 4th parade andHometown Halloween. The Band Boosters also organizes ticketed community events such as Marching Band
performances at home BHS football games and the Pep Band at basketball games, the Community SwingDance, and Puget Sound Jazz Fest. These events offer the community access to a variety of music events.
Have members of your organization (staff, leadership, board, etc.) worked towards greater understanding of diversity,equity, inclusion, and accessibility issues? This may include trainings, conversations, workplans, actions taken, or otherstrategies you have employed to address sociocultural barriers to equity within your organization and its programs and
services. If so, please describe. (Limit 1,500 Characters)
The goal of the Band Boosters is to support the students in their music education. When faced with challenges
around diversity or inclusion the board has engaged in conversations to find solutions for the benefit of thestudents and the band. The band and the supporting boosters have worked to adapt the marching andperformance uniforms to accommodate students’ neurodiversity and gender identity needs. The leadership
works with the whole band to find solutions that will keep the neurodiverse student able to participate. In one
case this meant all band members adjusting their headwear so a neurodiverse student could conform to the
uniform requirements instead of being told they could not participate if they couldn’t wear the uniform. Inanother case a trans students wanted to wear the uniform of the gender they identified with. The band boardand volunteers recognize their identity and work with them to find appropriately fitting uniforms so they can
confidently and comfortable be a part of the band in their identified gender.
Creative solutions are always explored when sociocultural barriers to equity arise. The mentality of the Band
Boosters is to support the students and to do what is best for them and their music education. These
important conversations around equity, inclusion and accessibility have resulted in actions and creative
strategies that yield successful participation of more students in our band program.
III. Scope of Work*
Please provide a scope of work to the services you plan to provide for your project or general operating, whichever youare applying for. A scope of work lists the activities, deliverables, outcomes, and goals to be accomplished under anagreement.
Activities: This is the work that will be accomplished with the requested budget. It should include the who, what, when,
where, and how the recipient implements the work.
Deliverables are the items produced under the agreement. These are tangible evidence of the work done and alignedthe activity’s progress with meeting the expected outcomes. This can include reports, workshops, outreach materials,
evaluations, and other relevant products.
Outcomes are the measurable results of your work. Outcomes can be estimated based on the planned activities and
schedule and should be measured and reported on throughout the agreement period. Your application should alsoindicate how you plan to measure these outcomes to track success.
Goals are the big-picture benefits or changes you anticipate as a result of meeting your estimated outcomes.
All applications should include a goal statement that identifies a community need and how the organization works toaddress it. Keep the following in mind:
- Categorize your task work into activities. - Determine the cost for each activity and a plan to track spending. - Align your activities with a schedule that provides sufficient time to complete the planned work.
- Identify key deliverable(s) for each activity and target dates for their completion.- Identify and estimate at least one measurable outcome and how it will be measured. - Relate each activity to a specific goal.
(Limit 6,000 Characters)
The Band Booster’s goal is to fund the defunded BISD band program for students in 6 -12 grade and to
foster a love of music, establish a lifelong skill, build a sense of community and belonging, support
leadership development, bring joy to listeners, and among audiences who can collectively enjoy the
beautiful sounds of music. Band Boosters see a world where all students have access to high-quality music
education and the residents in our community have access to high-quality music performances.
The Band Boosters is seeking operational funding for three key areas: Special Instructors and Clinicians,
Transportation and Marching Band Show Design.
ACTIVITIES:
Special instructors and clinicians have elevated the band program to the award-winning program it is
today. (No other band program in Washington State has more awards than Bainbridge High School.)
Throughout the year professional musicians work with specific bands to instruct and critique students,
advancing their musical abilities. The Band Boosters funds many special instructors:
· Jazz specific instructors help with the multiple jazz bands,
· Wind ensemble/percussion specific instructors,
· Drill instructors for Cadet Camp, the introductory marching band experience the week before Grand Old 4
· Clinician/performer for Puget Sound Jazz Fest who provides instruction and critiques to the 16 participating
schools,
· Jazz Two Assistant assists the advanced level jazz band all school year,
The total cost for special instructors and clinicians is $13,415 in 2025-26 school year.
Transportation is a necessary operating expense for band programs that wishes to compete. Competitions are
an excellent way for students to discover in themselves their abilities when they are performing before a crowd.
Critiques from professional musicians and music educators help students to improve their skills and
performance abilities. This year the band requires buses for:
· OMEA (Olympic Music Educators Association) Large Group Festival competitions
o BHS Symphonic and Wind Ensemble
o WMS Symphonic Band
· Wind Ensemble Special Festival
o BHS Wind Ensemble
·Quincy Square Jazz Fest
th th
th,
· Quincy Square Jazz Fest
o BHS Jazz Band
· 3 regional Marching Band Competitions
Total funding needed for band transportation is $11,950 in 2025-26 school year.
The award-winning Marching Band has 65 members plus 5 color guard in the 2025-26 season. For the
Marching Band to compete they must purchase props, buy color guard costumes and equipment and upgrade
marching band members dress shirts.
The total cost for this season for Marching Band Show Design is $7,800 in 2025-26 school year.
DELIVERABLES:
Special instructors and clinicians will be hired and paid for their services. Without funding the band
program will go without instructors and clinicians, thus having a less robust program for students. Ten unique
instructors need to be hired to provide instruction to the different bands and sections within Jazz Band, Wind
Ensemble, Percussion and Marching Band.
Hiring buses to drive students to and from competitions so they can perform. Without funding the Band
Program will not be able to participate in local competitions, decreasing their exposure to live performance and
critical clinician feedback and critique. Ten buses will be needed to transport students to the seven competitions
annually.
Purchasing costumes and props for the color guard, materials for prop design and new show shirts for all band
members. The growing Color Guard requires uniforms and props to participate in the Marching Band
competitions. This year the 5 Color Guard members need costumes and 3 new flags each. The props for the
Marching Band performances are six large backdrops on portable frames.
Community deliverables include better musicians performing at more community events for all to enjoy.
OUTCOMES:
Band Boosters will measure success on whether there are funds to pay for the operational needs of the
organization. Success means having funds to hire the needed special instructors and clinicians; having funds to
secure bus transportation to competitions; having funds to purchase needed props, costumes and uniform
pieces.
Special Instructors and Clinicians:
Jazz Specific Instructor: $1675
Wind Ensemble/Percussion: $2000
Cadet Camp Instructors: $1200
Jazz Two Assistant: $5040
Puget Sound Jazz Fest Instructor/Performer: $3500
Transportation:
OMEA Large Group Bus BHS: $2000
OMEA Large Group Bus WMS: $2000
Wind Ensemble Special Fest: $2000
Quincy Square Jazz Fest: $900
3 Marching Band Competitions buses: $4200 ($1400 per show)
3 Marching Band Competitions trailer: $850
Marching Band Show Design:
6 Frames and custom backdrops: $3300
Character Counter
Color Guard costumes and equipment: $2000
95 Pep Band show shirts: $2500
With over 50 free and ticketed events taking place on and around Bainbridge there are many opportunities for
music lovers to enjoy the sounds of jazz, marching band and symphonic band. Here is a list of some of the
events community members can enjoy.
Free concert/event attendance:
· Seasonal concerts 4 times a year, +/-300 attendees each
· Jazz Jams events at Westside Pizza 4 times a year, 30-40 attendees each
· Jazz Outdoors in Winslow 150 attendees
· Grand Old 4 Parade, 10,000+ spectators enjoyed to marching band.
· Hometown Halloween performance, 1000+ spectators
· Winslow Tree Lighting, 300+ spectators
Ticketed concert/event attendance:
· Community Swing Dance Fundraiser, 200 ticketed attendees
· Puget Sound Jazz Fest concert, 200 ticketed attendees
· Spring Showcase (student led event in first year), 80 ticketed attendees
· BHS Football games with Marching Band Performance, 1150+ attendees at each of the 4 games
· BHS Basketball games with Pep Band performance, 500+ attendees at each of the 8 games
· Marching Band Competitions, 700+ spectators at each of the 3 competitions
th
IV. Community Needs that Your Organizations Meets*
V. City Cultural Funding Goals Alignment*
What needs in the community are addressed by your organization?
How does your organization meet these needs?
How does the proposed project or program specifically meet these needs? If possible, please cite relevant and up-to-
date City documents, demographic or research sources, etc. For general operating support requests, describe overall
how your organization meets that community need.
Please also explain how the proposal prevents duplicating other services for Bainbridge Island residents.
(Limit 3,000 Characters)
Band Boosters addresses community needs:1. High-quality music education access for youth in 6th-12th grade which includes instruction, competition
opportunities and program support.
2. Community access to live music provided by local musicians for low or no cost.
BISD band programs is the only public band program to offer music education to 6th-12th graders. Withoutthis music education would only be accessible through private lessons or programs. BISD is emerging from afinancial crisis and the band program was effectively defunded in the beginning of 2025. All band program
funding (except band director’s salaries) was frozen and not reinstated with the current budget. The program
lost all funding for special instructors and clinicians, transportation and program materials. The Band Boosters
seeks funds so the students can continue to access a program consistent with the previously funded program.The Band Boosters meet the need of youth wanting music education beginning with 6th grade Band wherestudents learn music and band basics. As student advance so does the complexity of their instruction. At
WMS students play in Symphonic Band and can join Jazz Band where they begin to explore the joy ofimprovisation. At BHS the educational opportunities expand beyond Symphonic and Jazz Bands to include
Wind Ensemble, Marching Band, Honor Band and more. Students have opportunities to solo, expand their
range by physically learning how to reach new notes and are prepared for professional pursuits.
Specifically, Band Boosters provides support in the form of funding for special instructors and clinicians,
funding transportation to competitions and by funding costumes, props and other necessary items to have afully functioning band program. When BISD cut funding to the band program Band Boosters saw the need for
new funding streams and has taken on the task to get the band program fully supported for our youth and to
keep music alive on our island.
The second need Band Boosters addresses is community access to live music provided by local musicians forlow or no cost.
The Band Boosters supports free and ticketed events a year for the community to enjoy high-qualitysymphonic, jazz and marching band music without leaving the island. The Band Boosters does this bysupporting the music education of each child in the program through access to special instructors and
clinicians, opportunities to compete and perform before live audiences.
Specifically, the Band Boosters puts on the Community Swing Dance fundraiser to support music education.
This event brings the community together for a night of dancing to the tunes of the BHS and WMS Jazz Bands
while also raising funds to support the operations of the Band Boosters. The Band Boosters recruits andsupports volunteers who enable the bands to move equipment to concert venues. The Band Boosters is the
invisible hand that helps lift the band program out of the classroom and onto the public stage for all
Please describe how this proposal aligns with:
- Goals in the cultural element of the City’s Comprehensive Plan
- Values related to climate adaptation/mitigation (including sustainable transportation)
- Values related to equity and inclusion
(Limit 1,500 Characters)
Band Boosters believe Investment in the arts and humanities grows better humans who will enhance theircommunity, whether it is Bainbridge Island as students band program or as community members enjoying
high-quality music.
Band Boosters support the emergence of cultural spaces. The Community Swing Dance and seasonal
concerts are in the High School Road District. The Spring Showcase is in Lynwood Center. The Jazz Band
hosts Jazz Outdoors in Winslow.This proposal aligns with the following goals in the Cultural Element of the City’s Comprehensive Plan:Policies 2.1, 2.2, 2.3, 2.6, 5.4 and with The Humanities section. Promote understanding of humanistic inquiry
as a foundation for civil society, enjoyment of the arts and lifelong learning.
When band competitions take place one or two buses are used to transport students to and from eventsreducing the greenhouse gas emissions. Without funding for bus transportation multiple cars would berequired. Band Students receive their music education in school during the day or on campus after school, so
they are not driving in personal vehicles to private lessons on and off island. The band program hosts themajoring of its performances on island, providing local entertainment for Bainbridge Islanders.
The band program operates in accordance with the Bainbridge Island School District’s Equity, Anti-Racism,
Inclusion, Diversity & Justice goals, and the Boosters support this through our actions in support of every
student in band.
VI. Imapct*
How does this proposal improve services on Bainbridge Island? Specifically, how will it:
- Involve significant community participation
- Create access to human services activities for underserved or underrepresented groups of people
- Strengthen organizational capacity; and/or foster opportunities for collaboration with the human services sector?
(Limit 6,000 Characters)
The Band Boosters exists to support and sustain the BISD band program that provides the service of musiceducation to students in 6th-12th grade in a variety of bands as well as to support high-quality performances
on and around Bainbridge Island at low or no cost. The Band Boosters is seeking operational support to
maintain high-quality music education for the current 220+ students enrolled in the band. This year 52 6th
graders at Sakai Intermediate School are enrolled in band, 87 7th and 8th graders are enrolled Woodward
Middle School band and 95 students are enrolled in the numerous Bainbridge High School bands, includingthe competition Marching Band. Over 10% of students enrolled in BISD in grades 6th-12th are in band makingit the largest cultural activity within the school district and largest cultural youth activity on Bainbridge Island.
The Band Boosters supports the 220+ students by seeking necessary funds to enrich their education by
funding opportunities no longer funded by BISD.
As any parent knows, a student alone is not engaged with a program, so it is safe to say families andextended families are a part of the band community. Over 70 volunteers support the band program annually,
contributing countless hours in support of music education for youth and performance enjoyment for thecommunity. The band family of students, parents and supporters creates a community of advocates who work
to support cultural opportunities on Bainbridge. As stated in previous sections, the band program is open to all
and provides support for those with financial needs, neurodiverse individuals and those with learning
disabilities or other special needs. The band program supports music education with access to instruments
which students can rent for a small fee as compared to purchasing or renting from a big box music store. TheBand Boosters has grown the instrument library over the years and continues to manage instrument repairs
and purchases. 40% of BHS band students rent instruments, 100% of the percussion section rent school
instruments with 50% renting additional instruments so they can practice at home. The band program creates
access to cultural activities by having instruments available for the students to play.
In addition, the operating funds will improve access to high-quality live music events on the Island for localresidents. Four times a year the Symphonic Band and Jazz Band holds free concerts at BHS and are open to
the community. As students improve in their skills performances improve in quality and increase in complexity.When residents attend one of the free concerts they might be treated to a performance by the State ChampionSmall Woodwind Ensemble clarinet duet or the award-winning Large Percussion Ensemble. Free concerts are
accessible to all and having the opportunity to enjoy a night of music is a service the band program provides
to the community. There is no need to go to Seattle to have a night of culture. Each season approximately 300
guests enjoy these concerts.
Band Booster operating support will provide access to affordable, high-quality live music on the Island. Every
spectator at the Grand Old 4th of July parade sees a free award-winning Marching Band performance, every
attendee at Hometown Halloween is treated to a free Marching Band performance, every attendee at a home
BHS football home game enjoys Pep Band tunes and a competition grade halftime Marching Band
performance.
A funded Band Boosters program improves services on Bainbridge Island by providing no barrier access toyouth seeking music education. All students 6th grade and higher can sign up for band and have theopportunity to learn music in many different forms from Symphonic Band, Jazz Ensemble to Marching Band
and Wind Ensemble, as well as opportunities to compete in state-wide student music competitions. No student
is denied the opportunity to participate. Neurodiverse students are in band, students with learning disabilities
are in band, students of diverse socio-economic backgrounds are in band. As no student is denied theopportunity to participate in band, all community members are invited to enjoy free concerts four times a yearat Bainbridge High School, enjoy performances at the 4th of July Parade, Hometown Halloween and Tree
Lighting and hear intimate Jazz Jams concerts at local restaurants throughout the year.
This proposal improves services on Bainbridge Island and strengthens organization capacity by providing the
funds needed to run a successful youth band program. Building capacity within the band program becomespossible with funding support to pay the special instructors and clinicians who the Boosters can hire to
improve the students’ skills and abilities. Having funds gives the Band Boosters the ability and confidence toput our vision into action by hiring special instructors and clinicians, reserving transportation to get students tocompetitions and to order the props, uniforms and materials needed for the bands to perform. Band programs
across the country know that they are one of the first to get cut when funding gets tight and this knowledge
motivates the strong drive for the Band Boosters to increase organizational capacity to meet the needs of the
BISD band program. We are supporting the kids and will continue to work for their benefit as long as kids aresigning up to play.
VII. Organizational Capacity*
VIIIa. 2026 Proposed Contract Metrics
Awardees will enter into a contract with the City and report back quarterly on what you have achieved. Please list 2
outputs that you have the capacity to monitor and report on over the two-year contract period. These should be
“Outputs” which are defined as the number served or amounts of service provided. They are quantitative in nature. They
should be easily measurable for your organization. All organizations must provide the number of unduplicatedBainbridge Island residents served per year, and the title of that metric is filled in for you.
Metrics*Q1 Q2 Q3 Q4 Total*
VIIIb. 2027 Proposed Contract Metrics
Awardees will enter into a contract with the City and report back quarterly on what you have achieved. Please list 2
outputs that you have the capacity to monitor and report on over the two-year contract period. These should be“Outputs” which are defined as the number served or amounts of service provided. They are quantitative in nature. Theyshould be easily measurable for your organization. All organizations must provide the number of unduplicated
Bainbridge Island residents served per year, and the title of that metric is filled in for you.
Metrics Q1 Q2 Q3 Q4 Total
Please explain how this service will continue operating during and after the funding period.
Please explain how the City’s funds would be used responsibly.
(Limit 1,500 Characters)
The Band Boosters have worked over the years to develop diverse funding and revenue streams so programs
can be sustainable year to year. With recent budget cuts the Band Boosters are working harder to diversifyand expand revenue streams so the band program can continue to thrive. These revenue streams includeticket revenue from the Community Swing Dance, Puget Sound Jazz Festival and the Spring Showcase.
Donations are made by band families to defray the cost of each program. The Cadet Camp is a fee-basedprogram that brings in revenue which supports operating costs of the band program. Band Boosters has
received past support from Bainbridge Community Foundation and Rotary through their respective grant
processes and will apply again. The Band Boosters is a recipient of One Call For All funding and will continue
to be listed as a recipient organization during and after the funding period.
City funds will be used responsibly by being used for the items they were earmarked for in the application.Funds will solely be used for general operating of the Band Boosters specifically to fund program expenses,special instructors and clinicians and transportation needs. Quarterly reports will be submitted per the
requirements of the grant. The Band Boosters board reviews financials at each monthly meeting and will
ensure funds are used appropriately and in alignment with the parameters of the grant.
Special Instructors and Clinicians:
Jazz Specific Instructor
Wind Ensemble/Percussion
Cadet Camp Instructors
Jazz Two Assistant
Puget Sound Jazz Fest
Instructor/Performer
Marching Band Staff and Instructor
$3,119.50 $1,369 $850 $1369 $6707.50
Transportation:
OMEA Large Group Bus BHS
OMEA Large Group Bus WMS
Wind Ensemble Special Fest:
Quincy Square Jazz Fest
3 Marching Band Competitions
$3,450 0 $1262.50 $1262.50 $5,975
Marching Band Show Design:
Props
Color guard costumes and equipment
95 Band shirts
0 0 $3,900 0 $3,900
IXa. 2026 Proposed Use of Funds
Please complete this table below. The Total column should equal the total cost of delivering your program.
Expense Category Amount Covered
by City Cultural
Funding Request
(Column A)*
Amount Covered
by Other Funding
(Column B)*
Total (A + B)*
Staff Costs (Salaries, Benefits,Taxes, Training, etc.)
Professional Services /Consultants / Contractors
Program Supplies
Other Operating Expenses (e.g.,Technology, Rent, Equipment,Insurance)
Scholarships
Other
Total
IXb. 2027 Proposed Use of Funds
Please complete this table below. The Total column should equal the total cost of delivering your program.
Expense Category Amount Covered
by City Cultural
Funding Request
(Column A)*
Amount Covered
by Other Funding
(Column B)*
Total (A + B)*
Staff Costs (Salaries, Benefits,Taxes, Training, etc.)
Professional Services /Consultants / Contractors
Program Supplies
Other Operating Expenses (e.g.,Technology, Rent, Equipment,Insurance)
Special Instructors and Clinicians:
Jazz Specific Instructor
Wind Ensemble/Percussion
Cadet Camp Instructors
Jazz Two Assistant
Puget Sound Jazz Fest
Instructor/Performer
$3,119.50 $1,369 $850 $1369 $6707.50
Transportation:
OMEA Large Group Bus BHS
OMEA Large Group Bus WMS
Wind Ensemble Special Fest
Quincy Square Jazz Fest
3 Marching Band Competitions
$3,450 0 $1262.50 $1262.50 $5,975
Marching Band Show Design:
Props
Color guard costumes and equipment
95 Band shirts
0 0 $3,900 0 $3,900
0 0 0
$6707.50 $6707.50 $13,415
$3,900 $17,470 $21,370
$5,975 $40,625 $46,600
0 $3,000 $3,000
0 $27,000 $27,000
$16,582.50 $94,802.50 $111,385
0 0 0
$6707.50 $6707.50 $13,415
$3,900 $17,470 $21,370
$5,975 $40,625 $46,600
Scholarships
Other
Total
Comments on Other Funding Sources
X. Stories of Impact*
Board of Directors List
Include names and titles of current members, as well as any open positions.
Name *Title*
Current Staff List
Include names and titles of current members, as well as any open positions.
Name *Title*Work Status*
0 $3,000 $3,000
0 $27,000 $27,000
$16,582.50 $94,802.50 $111,385
Of the amounts listed in Column B, do you have any funds committed to date? If yes, please list sources and amountsbelow. If no, please describe where you expect to secure these funds from, and how you know you can raise thosefunds.
$7,000 in restricted funds for instrument repair have been received through a grant from Bainbridge
Community Foundation.
$7,500 in participation fees have been collected since the start of the fiscal year on August 1st, 2025.*Other+restricted capital funds
Please provide a testimonial(s) or narrative(s) that demonstrates the impact of your organization’s work. (Limit 750
Characters)
(8th Grade Student)"I play trumpet in the 8th-grade band and bass in jazz band. At the festival, I listened to other bands and
thought, 'They're not like Mr. Meehan.' The passion and confidence in our playing come from his dedication. IfI'd had a different teacher who didn't push us, I wouldn't be here. Band is my second family."
(9th Grade Student)"If it weren't for 6th-grade band, I'd be homeschooled. As an anxious teen, band taught me to collaborate
safely. My mom considered homeschooling, but she couldn't replicate the band experience—working as ateam, belonging to a family.
Losing 5th/6th grade band means losing kids like me. Keep this door open. Our band family supports the
district financially and socially because of the joy it
Nancy Treder President
Cherry Jackson Secretary
Tiffany Kleiven Treasurer
Ulla Saleh Board Member-Advocacy Chair
Nicole Bavo Board Member-Fundraising Chair
Katie Wilson Board Member-Uniforms Chair
Natasha Chang Board Member
Wendy Kozina Board Member
Nancy Treder Full Time
Part Time
Volunteer
Other
Operating Budget*
Organizational Statement of Activities*
Organizational Statement of Financial Position *
Top Five Funding Sources
Please prepare a list of your five largest income sources in your past two fiscal years – this may be a single funder,
donor, fundraising event, community appeal, etc. We are trying to get a sense of where most of your funding comes
from.
Name *Amount*
IRS Determination Letter of 501(c)(3) Nonprofit Status *
Authorized Signature Name*
Authorized Signature*
Date
Fiscal Sponsor Name (If applying with fiscal sponsor)
Fiscal Sponsor Authorized Signature (If applying with fiscal sponsor)
For your current fiscal year. If you work with a fiscal sponsor or are a division of a larger organization, please include theoperating budget specifically for your entity or division.
Bainbridge Band Boosters - Operational Budget(1).xlsx.pdf 48.39KB
This is sometimes referred to as Income and Expense Statement. Please provide a statement for your most recently-completed fiscal year for your organization. If you work with a fiscal sponsor or are a division of a larger organization,
include a statement specific to your entity or division.
2024-25 Statment of Activies Band Boosters.pdf 39.07KB
This is sometimes referred to as a Balance Sheet. Please provide a statement for your most recently completed fiscalyear for your organization. If you work with a fiscal sponsor or are a division of a larger organization, include a
statement specific to your entity or division.
StatementofFinancialPosition July 31, 2025 Band Boosters.pdf 35.54KB
Participation Fees 18,450
Community Swing Dance Events 17,000
Once Call For All (2023-2024)14,332
Cadet Camp Fees 15,250
Flower Sales 8,000
Tax Exempt status.pdf 5.15MB
Nicole Bavo
9/26/2025
Sign
Date
Is the Applicant One of the Following?*
Does the proposed fund expense occur during the two year funding cycle?*
Does the Applicant NOT have a Board Member, Officer, or Staff Member Serving on the Lodging Tax Advisory
Committee?*
Materials Checklist (Have all been provided?)
Based on the Provided Information, is the Applicant Eligible to Receive Funding?*
Review by City Staff (Insert Full Name)*
Date
Notes
9/26/2025
Eligibility Vertification
Nonprofit - 501(c)(3) with two-year history of continuous operation
Nonprofit - 501(c)(3) without two-year history of continuous operation but with a fiscal sponsor
Entity without 501(c)(3) with a fiscal sponsor that is a 501(c)(3) with two years of continuous operation
Yes
No
Yes
No
Applicant Information
Narrative
Board of Director List
Current Staff List
Operating Budget
Statement of Activities
Statement of Financial Position
Top Five Funding Sources
IRS Determination of Nonprofit Status
Authorized Signatures
Yes
No
Adam Nebenzahl
9/26/2025
0000001
EXECUTIVE SUMMARY
Starting Balance (projected):
-$6,150.00
Total Projected Revenue:
$110,035.00
Total Projected Expenses:
$111,125.00
Projected Ending Balance:
-$1090.00
REVENUE SOURCES
Program Fundraisers
Description Amount Category
Cadet Camp Revenue $6,000.00 Fundraiser Revenues
One Call For All $6,000.00 Fundraiser Revenues
Flower Sale Revenue $4,500.00 Fundraiser Revenues
Swing Dance Revenue $6,000.00 Fundraiser Revenues
Puget Sounds Jazz Festival Revenue $4,000.00 Fundraiser Revenues
Uniform Sales $2,000.00 Item Sales
Proposed Grant Requests $12,000.00 Grants
Subtotal Program Fundraisers $40,500.00
Donations & Sponsorships
Description Amount Category
ASB Donation $7,222.50 Donations & Sponsorships
ASB Donation for Instrument Repairs $500.00 Donations & Sponsorships
ASB Donation for Marching Band Uniform Dry Cleaning $1,312.50 Donations & Sponsorships
Concert Donations $4,000.00 Donations & Sponsorships
Instrument Rental Fees $3,000.00 Donations & Sponsorships
Subtotal Donations & Sponsorships $16,035.00
Participant Fees
Description Amount Category
Winds & Percussion Student Participation Fees $15,750.00 Fees
Jazz Student Participation Fees $5,000.00 Fees
Table 1
BAINBRIDGE BAND BOOSTERS
OPERATIONAL BUDGET
August 1, 2025 - July 31, 2026
0000002
Marching Band Season Support Fee $21,000.00 Fees
Subtotal Participant Fees $41,750.00
TOTAL PROJECTED REVENUE $98,285.00
EXPENSES BY PROGRAM
General Program (Overhead)
Description Amount Category
Cadet Camp Staff Costs $1,200.00 Instruction
Cadet Camp Facility Costs $1,100.00 Fundraiser Venues
Website & Gmail $200.00 Booster Overhead
Trailer Registration $110.00 Booster Overhead
Trailer Insurance $375.00 Booster Overhead
Liability Insurance $550.00 Booster Overhead
QuickBooks $110.00 Booster Overhead
PO Box $270.00 Booster Overhead
Business License $110.00 Booster Overhead
Office Supplies $220.00 Booster Overhead
Flower Sale Expenses $2,300.00 Fundraiser Expenses
Donor/Volunteer Relations $1,100.00 Donor/Volunteer Relations
Advertising/Marketing $3,200.00 Booster Overhead
Subtotal General Program $10,845.00
Core Program (Winds & Percussion)
Description Amount Category
OMEA Large Group Registration - High School Bands $525.00 Registration Fee
OMEA Large Group Registration - Middle School Bands $525.00 Registration Fee
Wind Ensemble Special Festival at UW - Registration $500.00 Registration Fee
OMEA Large Group Transportation - Middle School Bands $2,000.00 Buses
OMEA Large Group Transportation - High School Bands $2,000.00 Buses
Wind Ensemble Special Festival at UW Transportation $2,000.00 Buses
Puget Sounds Jazz Festival - Food for Clinicians $220.00 Food
Festival Travel Reimbursements - Carpool fuel/ferry expenses $220.00 Travel
Awards Potluck - Band Blankets for Seniors $600.00 Scholarships, Gifts, & Awards
Awards Potluck - Band Awards $700.00 Scholarships, Gifts, & Awards
Awards Potluck - Food $275.00 Food
July 4th Event - Food $110.00 Food
College Scholarships for Graduating Seniors $4,000.00 Scholarships, Gifts, & Awards
Clinicians (Winds & Percussion)$2,000.00 Instruction
Uniform Pieces $1,100.00 Uniforms
Equipment & Discretionary $800.00 Equipment
Band Director Teaching Supplies - Bainbridge High School $3,500.00 Music & Supplies
Band Director Teaching Supplies - Woodward Middle School $3,500.00 Music & Supplies
Subtotal Core Program $24,575.00
0000003
Jazz Program
Description Amount Category
Jazz Clinicians $1,650.00 Instruction
Jazz Two Assistants $5,040.00 Instruction
Festival Food $200.00 Food
Festival Travel Reimbursements $220.00 Travel
Quincy Square Jazz Festival: Buses $900.00 Buses
Swing Dance Venue $2,000.00 Fundraiser Venues
Swing Dance Other Costs $1,500.00 Fundraiser Expenses
Puget Sounds Guest Artists $3,500.00 Instruction
Puget Sounds Other Costs $2,300.00 Fundraiser Expenses
Subtotal Jazz Program $17,310.00
Marching Band Program
Description Amount Category
Drum Major Camp Scholarships $1,300.00 Student Training
Show Music $2,400.00 Equipment
Audio Design $1,375.00 Equipment
Show Materials (Props)$3,300.00 Equipment
Guard Equipment & Costumes $2,000.00 Uniforms
Field Paint $650.00 Equipment
Camp Essentials $750.00 Equipment
Band Camp Food $220.00 Food
Football Game Food $550.00 Food
Competition Food $3,000.00 Food
Ferry Fees - Buses & Band Trailer $850.00 Buses
Buses: 3 Competitions $4,200.00 Buses
Competition Registration Fees $1,050.00 Registration Fee
Show Shirts $2,500.00 Uniforms
Subtotal Marching Band $24,145.00
Honors Program
Description Amount Category
OMEA S&E Registration & Fees $330.00 Registration Fees
WMEA S&E Registration & Fees $550.00 Registration Fees
Subtotal Honors Program $880.00
Capital Expenses
Description Amount Category
Band Hall Improvements $1,000.00 Equipment
Instrument Repairs & Maintenance $4,000.00 Equipment
Equipment Purchases $2,500.00 Equipment
Subtotal Capital Expenses $7,500.00
0000004
Capital Investment Restricted Funds
Description Amount Category
Band Uniforms Fund (20yr cycle)$5,000.00 Restricted Funds
New - Instruments $10,000.00 Restricted Funds
Instrument Repairs $1,000.00 Restricted Funds
Equipment - Band Hall Improvements $1,000.00 Restricted Funds
Reserve Fund $10,000.00 Restricted Funds
Subtotal Capital Investment Restricted Funds $27,000.00
BUDGET SUMMARY BY CATEGORY
Revenue Summary
Category Amount
Fundraiser Revenues $26,500
Grants $12,000.00
Donations & Sponsorships $17,135.00
Participant Fees $55,500.00
Uniform Sales $2,000.00
TOTAL REVENUE $113,135.00
Expense Summary
Category Amount
Buses/Travel $12,600.00
Instruction $13,415.00
Food $4,595.00
Fundraiser Venues $3,100.00
Fundraiser Expenses $6,100.00
Equipment $16,775.00
Student Training $1,200.00
Music & Supplies $7,000.00
Uniforms $5,100.00
Senior College Scholarships $3,000.00
Student Gifts & Awards $2,300.00
Booster Overhead $5,145.00
Donor/Volunteer Relations $1,100.00
Registration Fees $2,955.00
Restricted Funds $27,000.00
TOTAL EXPENSES $111,385.00
Statement of Activity - copy
BAINBRIDGE HIGH SCHOOL INSTRUMENTAL MUSIC BOOSTERS
August 1, 2024-July 31, 2025
Cash Basis Wednesday, September 24, 2025 02:50 PM GMTZ 1/2
DISTRIBUTION ACCOUNT TOTAL
Income
BLT Funds 2,172.73
Cadet Camp -5,410.60
Concert Donations 839.41
Find the NOTE 57.89
Marching Band Competition Fee 13,473.81
One Call for All 9,332.85
Puget Sounds Jazz Festival 5,490.36
Sales of Pep Band Shirts Revenue 441.53
Swing Dance Tickets 10,841.07
Unapplied Cash Payment Revenue 275.00
Uniform Pieces - IN (tux shirts, bow ties, etc)880.37
Total for Income $49,215.62
Cost of Goods Sold
Gross Profit $49,215.62
Expenses
Advertising & Marketing 397.76
Band leadership team 80.00
Bank Charges & Fees 3.12
Capital Expenses Repairs & Maintenance 2,585.07
Car & Truck 140.08
Charitable Contributions 2,800.00
Contractor Clinicians 1,027.70
Expenses $4,995.07
Band Boosters overhead $644.74
Square Website Fee 310.35
Total for Band Boosters overhead $955.09
Competiton Fees 1,010.00
Flag Guard MB/Winter 700.00
Honors Program 2,343.86
Instruments 0
Instruments (New)22,906.50
Total for Instruments $22,906.50
Pep Band Shirts 2,032.34
Puget Sound Jazz Festival 4,786.58
Swing Dance Fundriser 3,374.34
Total for Expenses $43,103.78
Instruments (Repairs)3,192.38
Insurance 918.40
Job Supplies 2,002.24
Statement of Activity - copy
BAINBRIDGE HIGH SCHOOL INSTRUMENTAL MUSIC BOOSTERS
August 1, 2024-July 31, 2025
Cash Basis Wednesday, September 24, 2025 02:50 PM GMTZ 2/2
DISTRIBUTION ACCOUNT TOTAL
Marching Band $3,295.33
Drum major leadership development 1,175.00
Total for Marching Band $4,470.33
Marching Band Camp $1,093.41
Cadet Camp 99.57
Total for Marching Band Camp $1,192.98
Marching Band Supplies & Materials (deleted)$577.84
MB Equipment Purchases (deleted)$1,035.50
MB Show Materials (Props) (deleted)1,284.84
Total for MB Equipment Purchases (deleted)$2,320.34
Total for Marching Band Supplies & Materials (deleted)$2,898.18
MB Competition Travel (deleted)1,340.27
MB Meals 199.33
Middle School Band 1,098.50
Office Supplies & Software 620.10
Senior Collage Scholarships Contributions 3,750.00
Senior Gifts 713.95
Square Fees 341.58
Taxes & Licenses 224.50
Total for Expenses $73,100.25
Net Operating Income -$23,884.63
Other Income
Save the Band Donation 2,812.23
Winter Guard 1,335.00
Total for Other Income $4,147.23
Other Expenses
Jazz Band 500.00
Total for Other Expenses $500.00
Net Other Income $3,647.23
Net Income -$20,237.40
Statement of Financial Position
BAINBRIDGE HIGH SCHOOL INSTRUMENTAL MUSIC BOOSTERS
As of July 31, 2025
Cash Basis Wednesday, September 24, 2025 03:21 PM GMTZ 1/1
DISTRIBUTION ACCOUNT TOTAL
Assets
Current Assets
Bank Accounts
BHS Instrumental Music Booters checking 1126 - 1 38,744.57
checking 3573 - 1 3,552.85
Total for Bank Accounts $42,297.42
Accounts Receivable
Other Current Assets
Total for Current Assets $42,297.42
Fixed Assets
Other Assets
Total for Assets $42,297.42
Liabilities and Equity
Liabilities
Current Liabilities
Accounts Payable
Credit Cards
Other Current Liabilities
Total for Current Liabilities 0
Long-term Liabilities
Total for Liabilities 0
Equity
Opening Balance Equity 62,666.64
Owner's Investment 358.50
Owner's Pay & Personal Expenses -490.32
Retained Earnings -16,370.99
Net Income -3,866.41
Total for Equity $42,297.42
Total for Liabilities and Equity $42,297.42