RES 94-11 INTERIM CITY HALL SITE AT COMMODORE MIDDLE SCHOOLRESOLUTION NO.
94-11
A RESOLUTION OF THE CITY OF BAINBRIDGE ISLAND
FAVORING LOCATION OF AN INTERIM CITY HALL IN PRESENT
COMMODORE MIDDLE SCHOOL AND AUTHORIZING
THE PREPARATION OF A LEASE WITH THE BAINBRIDGE
ISLAND SCHOOL DISTRICT
Background
1. By Resolution 93-31 adopted August 18, 1993, the
Bainbridge Island City Council determined that the City of
Bainbridge Island ("City") needs a new City Hall facility, and
established a procedure to select a site.
2. By Resolution 93-32 adopted September 2, 1993, the
Bainbridge Island City Council requested that the Mayor and City
Hall Committee meet with the Bainbridge Island School District
("School District") and Bainbridge Island Park & Recreation
District ("Park District") to discuss the possible joint
development of a government/municipal facility.
3. Thereafter, the City Hall Committee held meetings with
the Park District and School District. The Park District advised
the City that its administrative facilities were adequate, and
therefore it was not prepared to participate with the City in a
joint government/municipal complex. The School District advised
the City that it would probably be moving all middle school
children from the present Commodore Middle School into a new
middle school on New Brooklyn Road beginning with the 1994-95
school year. Therefore, the present Commodore Middle School
might be available for use by the City as a City Hall site. The
School District also advised the City that it was tentatively
planning to move its own administration offices into the
administrative offices of the present Commodore Middle School.
4. The City Hall Committee, City administration, and
representatives of the School District thereafter conducted many
meetings to discuss the details of use of Commodore Middle School
as a City Hall site. The concept that has been developed is as
follows:
a. The City would lease from the School District
approximately one fifth of Commodore Middle School, consisting of
the northeast wing, band room, chorus room, and possible the
library, and the School District's Administration Buildings
located between Commodore and Ordway Elementary School.
b. The City would locate the police department and
municipal court in the School District's Administration
Buildings, all other departments in the Commodore northeast wing,
and city council chambers in the Commodore band room.
c. The City and School District would also jointly
develop meeting rooms in the Commodore library for use by both
governments.
d. The City would construct the second phase of a
parking lot planned by the School District in the field directly
north of Commodore for use as a joint parking facility for the
City and the School system.
5. The School District has advised the City that its
school-age population projections lead them to conclude that the
City could occupy the above-described portions of Commodore for
at least seven years, and possibly longer. The School District
advised that, by law, it must retain the ability to terminate any
lease within a one year period in order to reclaim use of a scho
ol facility; however, its projections made it highly unlikely
that the School District would do so for many years.
6. The City retained an architect to prepare preliminary
estimates to remodel the School District facilities for use by
the City. The estimate for minimum improvements needed for an
estimated life of at least seven years is approximately $855,000,
including approximately $300,000 for paving the parking lot.
This compares with earlier estimates of the cost to purchase land
and construct a facility of in excess of $3,000,000, and the
present $86,000 per year that the City pays in rent.
7. The City and School District have discussed numerous
non-financial advantages of locating the City Hall in Commodore,
especially in close proximity to the School District's
administration in the same building, including joint use of
meeting rooms and other facilities and improved communication and
coordination between local governments.
8. There are many details that still must be discussed and
resolved between the City and the School District before a lease
can be finalized. The School District also intends to hold a
public hearing on this issue. However, before continuing further
discussions, the City Hall Committee and City administration
recommend that the City Council adopt this resolution favoring
the principle of locating City Hall in the present Commodore
Middle School and the School District's Administration Buildings,
and authorize the City staff to negotiate a draft lease.
Action
9. The City Council agrees in principle to locate an
interim City Hall in the present Commodore Middle School and the
School District's Administration Buildings.
10. The City Council requests the City administration to
continue discussions with the School District and to prepare a
draft lease for Council consideration containing terms along the
lines of those contained in paragraph 4 above.
11. The City Council authorizes the City administration to
initiate application and design processes for the parking lot in
order to take advantage of significant cost savings by joining
the School District's bidding process. If a lease is not agreed
to with the School District, the application and design processes
will be terminated.
12. The City Council will hold a public hearing prior to the
approval of any lease. Comments received at the public hearing
and other information recorded will be considered in making a
final decision.
APPROVED by the Mayor this/C~
day of March, 1994.
ATTEST/AUTHENTICATE:
'WEST, Mayor
SUSAN P. KASPER, City Clerk
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL
RESOLUTION NO. 94-11