RES 96-46 APPROVAL OF SINGLE SOURCE ACQUISITION AND WAIVING BID REQUIREMENTSRESOLUTION NO. 96-46
A RESOLUTION of the City of Bainbridge Island, Washington, approving
a single source acquisition and waiving bid requirements.
WHEREAS, BIMC 3.72.040 requires the Council approve any single source equipment
acquisition and the waiving of the bidding requirements, and
WHEREAS, the Public Works Department, in their continual quest for safer and more cost-
effective equipment and processes, has discovered a Chlorine Injection System that will
replace the costlier and more hazardous purchasing of hazardous liquid chlorine.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BAINBRIDGE ISLAND, WASHINGTON,
DOES RESOLVE AS FOLLOWS:
Section 1. The Council has determined the proposed Chlorine Injection System be
most cost-effective and safer than present processes.
Section 2. The Chlorine Injection System should be purchased from TMG Services,
Inc. as a single source due to their unique and valuable services, in
addition to their reasonable proposal and quality equipment.
Section 3. The purchasing requirements are waived for this acquisition.
PASSED by the City Council this 21 st day of November, 1996.
APPROVED by the Mayor this 21 st day of November, 1996.
ATTEST/AUTHENTICATE: 14
(
' Janet K. West, Mayor
Susan Kasper, City Clerk
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL: November 21, 1996
RESOLUTION NO.: 96-46
F_le - wab\agendaAsglsrc.chi orres 11/08/96
RECEIVED
NOV - 7 1996
Memorandum PW/ADM
Date: November 6, 1996
To: Bill Bryan, P.E. - Public Works Director `
From: Jeff Waite - Operations Supervisor. J
RE: Chlorine Injection System Replaceme t
As you are aware, because of safety concerns, we removed all of the gaseous chlorine injection
systems within the City -owned water utility. We replaced them with liquid sodium hypochlorite (12.5%
chlorine) injection systems that are much safer to operate and are less harmful to the surrounding
environment should a spill occur. The hazardous caustic effects of the chlorine are still present,
however.
We have been introduced to an affordable way to make sodium hypochlorite that is being distributed
by Chemical Services Company, San Jose, CA. The Chlor-TecTm System is a simple modular
equipment package for the on-site production of sodium hypochlorite. Once installed, the system
utilizes 3.5 pounds of salt (NaCl), 2.5 kWh of electricity and 15 gallons of water to produce the
equivalent of one pound of chlorine. Because it produces a dilute (0.8%) sodium hypochlorite solution,
it is no longer caustic and is much less hazardous for the operators to handle. We have visited North
Perry Water District, Bremerton, WA, who has been favorably impressed with their Chlor-TecTm
System installed on one of their wells for the last six months.
We propose to install a total of three systems, one system at each of the high production well fields,
Head of the Bay, Sands Avenue and Fletcher Bay. The systems are only locally available from TMG
Services, Inc., Maple Valley, WA. Each system would cost $24,724 plus shipping for a total of
$74,472. At this cost, if you amortize the initial cost of the equipment over its useful life, the system
will pay for itself within about three years. A cost comparison has been attached with the proposal from
TMG Services, Inc.
I recommend that we purchase and install the Chlor-TecTM Systems, as proposed. The requirement
for formal bidding may be waived in accordance with BIMC 3.72.040 because of the single source of
supply limitation. Funding is available from the Capital Programs - Water System line item of the 1996
Budget.
Attachments
TMG SERVICES, INC.
P.O. BOX 1189 1 (800) 562-2310
MAPLE VALLEY, WA 98038
(206) 432-4020
FAX (206) 432-5012
October 18, 1996
Quote 9 K-400
Mr. Jeff Waite
Operations Supervisor
City of Bainbridge Island, Department of Public Works
692 Highway 305 N.E.
Bainbridge Island, WA 98110
Dear Mr. Waite:
214200 NICHOLAS CT. #4
HILLSBORO,OR 97124
(503) 614-0823
FAX (503) 614-0194
With reference to the information you provided I would suggest that the Clor-Tec B-13
with an output of 13.2 pounds per day equivalent chlorine be installed at all three well
sites. If the wells at Fletcher Bay and Sands Ave. are shown to require more than these
units can supply, then they can be up -graded to B -20s at that time. This will keep your
initial capital cost down this winter. The up -grade only takes 30 minuets and the cost at
that time should be no more than it is now (provided there are no price increases). The
recommended storage tank and metering pump are sized to handle the up -grade if/when
required-
The
equired
The proposed system for each of the three sites consist of the following:
1 Clor-TecTM B-13 System $20,300.00
Installation included
125 Gallon Storage Tank $400.00
1 ProMinent Sigma Pump with
controller and 90 VDC motor $2,150.00
Total per Site $22,850.00
Mr. Jeff Waite
Clor-Tec Proposal
10/18/96
page 2
Freight and tax (if applicable) will be added to the above amount. I would not expect the
freight to be in excess of $300 for all the units.
The cost of the up -grade per site will be approximately $6,000.00
The CitVAM11 be required to provide: a water source, Injection point (3/4" Corp. Stop), and
120 VAC, 30 amp circuit. Also, if the City would like to take advantage of the fault
signal, wiring and connection boxes would have to be provided
Provided with the system is startup, and personnel training. See attached specifications
for details on the warranty. We can discuss site specific details for the installation at
your earliest convenience.
Please contact me with any questions or comments at 1 (800) 562-2310.
Sincerely,
Ken Fletcher
Encl.