RES 96-08 PURCHASE OR REIMBURSEMENT OF MEALS FOR VOLUNTEERSRESOLUTION No. 96 - 08
A RESOLUTION OF THE CITY OF BAINBRIDGE ISLAND,
WASHINGTON FORMALIZING A POLICY CONCERNING THE
PURCHASE OF MEALS FOR VOLUNTEERS AND REIMBURSE-
MENT OF THEIR EXPENDITURES.
WHEREAS, the City has for several years relied heavily on the efforts of volunteers
to provide services to the City without compensation where those services are often performed
by paid staff or consultants in other communities; and
WHEREAS, Washington State law can be construed as to require a formal statement
of City policy regarding payment of any expenditures related to volunteers; now, therefore,
THE CITY COUNCIL OF THE CITY OF BAINBRIDGE ISLAND, WASHINGTON,
DOES RESOLVE AS FOLLOWS:
SECTION 1. The policy of the City of Bainbridge Island concerning the
expenditure of City funds in support of volunteers working for the City shall be as follows
The reasonable out—of—pocket expenses of volunteers incurred while working
for the City shall be reimbursed when : (1). the expense has been approved by the
Mayor or City Administrator before it was incurred, (2). it is properly documented,
and (3). the actual expense is approved by any two of the following three City
officials: Mayor, City Administrator, or Director of Finance & Administrative Services.
The cost of infrequent meals shall be a legitimate expenditure of City funds when :
(1). the expenditure is authorized in advance, in writing by either the Mayor or City
Administrator, (2). the work being performed by the volunteer requires that the
volunteer work through a normal meal period, and (3). the cost of the meal does
not exceed the average cost of that type of meal (eg. "dinner") from a restaurant on
Bainbridge Island.
The City wishes to show its value of the work done by its volunteers and to honor
those volunteers. Modest recognition for the work provided is an appropriate
expenditure of the City.
Reasonable exceptions to this policy may be made when approved in writing by both
the Mayor and all members of the City Council's Finance & Personnel Committee.
SECTION 2. Prior expenditures consistent with this policy are hereby explicitly
approved and confirmed.
PASSED by the City Council this 18th day of January, 1996.
APPROVED by the Mayor this 19th day of January, 1996.
ATTEST/AUTHENTICATE:
USAN P. KASPER, City Clerk
APPROVED AS TO FORM:
ROD P. KASEGUMA, City Attorney
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL
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POSTED:
EFFECTIVE DATE:
RESOLUTION No. 96 — 08
January 12, 1996
January 18, 1996
January 24, 1996
January 19, 1996
JANET K. WEST, Mayor