RES 97-27 SINGLE SOURCE PROFESSIONAL SERVICES AGREEMENTRESOLUTION NO. 97 - :27
A RESOLUTION of the City of Bainbridge Island,
Washington, approving a single source
professional services agreement.
WHEREAS, Gardner Consultants, Inc. and SvR Design were previously approved to perform
the engineering design and construction management for Lower Madison/Brien/Bjune and
Ferncliff Avenue Reconstruction Projects, respectively, and
WHEREAS, both of these projects are partially federally funded, under the authority of WSDOT,
and
WHEREAS, WSDOT previously granted LIMITED CERTIFYING AGENCY authority to the City to
allow the City to be in responsible charge of the project and
WHEREAS, WSDOT is concerned about the City's ability to complete the projects in
accordance with the State and Federal requirements due to lack of manning dedicated to
these projects, and
WHEREAS, to assist the City, WSDOT has expressed an interest in assuming the CERTIFING
AGENCY responsibilities, and
WHEREAS, WSDOT will accept the design team, with Gardner Consultants, Inc as prime
consultant, as a sole source team to continue the project through the finalizing of the PS&E
phase and to re-write the specifications in conformance with WSDOT standards
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BAINBRIDGE ISLAND, WASHINGTON,
DOES RESOLVE AS FOLLOWS:
Section 1.
The City accept WSDOT's offer of assuming the CERTIFYING AGENCY
responsibilities.
Section 2.
Approve Gardner Consultants, Inc. as sole source consultant to complete
the PS&E phase and to re-write the specifications in accordance with
WSDOT standards.
Section 3. Approve the attached Standard Consultant Agreement.
PASSED by the City Council this tSch day of
APP, R®VED by the Mayor this t9th day of
Andrew W. Maron, Mayor Pro Tempore
September ,1997.
September ,1997..
r, City Clerk
File - wabkagenda\frnclf. LMBB.WSDOT.sglsrc 09/05/97
u~
0
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Subject:
CITY COUNCIL AGENDA BILL
PUBLIC WORKS DEPARTMENT
PROFESSIONAL SERVICES AGREEMENT. -
LMBB/FERNCLIFF - SINGLE SOURCE/Gardner
Consultants, Inc.
Agenda Item:
Fund Source:
Expenditure Req.- Net:
Wash. State Sales - Tax:
Total Expenditure:
Attachments.
RESOLUTION 97-27
Budgel Amendment.
Date: 09-18-97
Bill No.
$ Amount Budgeted:
$ Encumbered/Spent:
$ This Req.
Balance:
R 97-27 w/WSDOT Standard Consultant Agreement
SUMMARY STATEMENT
The City has had numerous calls and several visits from WSDOT regarding their concern as
to the City's ability to administer the federally funded projects, in accordance with State
and Federal requirements, due to the lack of manning. One such oversight on the part
of the City has been the COMPLETION DATE on the STANDARD CONSULTANT AGREEMENT.
WSDOT wishes that they become the CERTIFIED AGENCY for the combined Ferncliff/LMBB
project and that the City will have the specifications re-written in WSDOT format for them
to do the construction management. WSDOT estimates they will advertise the combined
project between NOV 97 - JAN 98, with work to start on both as soon as weather permits.
This new agreement is to utilize one of the design engineers (GCI) as a sole source to
finalize and re-write the PS&E in the WSDOT format. The cost for this effort has not been
identified in any budget, or in the grant, and will therefore have to be a budget
amendment. The WSDOT construction management will be another 15% of the
construction costs (-$400,000) which will have to be addressed in the FY 98 Budget.
RECOMMENDATION
APPROVE R97-27, the Standard Consultant Agreement and the budget amendment and
authorize the Mayor to execute the document(s).
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$EP-10-97 WED 11~43 ESM INC FfiX NO. 8387104 P, O1
******************'* GARDNER CONSULTAI'~S
Pi;BI,1C WORKS DIVISION OF ESM,'INC.
720 S. 34.8TII ST.
FEDERAL WAY, WA 98003
FAX ] RANSMITTAL
SUBJECT: Madison ,,lv6,. and Bricn/Bjune Dr.
JOB NO: 654-02-970-001
DATE: 9/10/97
TO: Bill Bryan, P.E.
FIRM:
FROM:
City of Bainhrid_g_e_Lda~.l_~!- Public lq/_orlcv Department
Sieve 3.)'tlerman
FAX PHONE:
842-5741
TELEPHONE:
TOTAL NUMBER OF PAGES INCLUDING THIS COVER:
MESSAGES:
Attached L¥ the cover sheet for the LAG Slandard Con.¥ullanl zlgreement, per your
request. The signed document will be sent as soon as you nort./~ us of the _council's
approva_l of the agreement.
l'lease call if yo u have any questi.n.v.
SHOULD YOU [IAVI: ANY QUESTiONS~ROBLEMS WITH THIS I'RANSMISSION
PLEASE CONTACT Yvette AT (206) 661-0075. FAX: (206 ~ 838-7104
/~CI ax. xla
SEP-1C-97 WED 11:44 ESM INC FAX NO, 8387104 P, 02
STANDARD CONSULTANT
AGREEMENT
AGREEMENT NUMBER
FEDERAL AID NO.
~ ~ LUMP SUM
R LUMP SUM AMOUNT $_ __
E
E [.'~ COST PLUS FIXED FEE
OVERHEAD PROGRESS
PAYMENT RATE ~
OVERHEAD COST METHOD
[~ ACTUAL COST NOT
TO EXCEED
~ FIXED RATE __ __%
FIXED FEE $ .......
EC ~-~ SPECIFIC RATES OF PAY
K ~--~ NEGOTIATED HOURLY RATE
[----J PROVISIONAL HOURLY P~TE
O
N
E F--'I COST PER U#IT OF WORK
CONSULTANT/ADORE~S/TEL -E~E '
Gardner Consultants, P.W, Division of
ESM, Inc,
720 South 348th St.
Federal Way, WA 98003
(253) 661-0075
PROJECT TITLE AND WORK DESCR ;PT ION
Project & Work Description
Bicycle & P~-~-d~-strian ~E-Eess to Historic
Wi ns ]ow.
-- Ferncliff reconstruction,
· Complete PS&E & update plans & speci-
fications for a combined project which
will be state ,.,d and award,
OBE PARTICIPATION
L-TJ E ]
V~E PARTICIPATION
n--] YES
FEDERAL ID NO.
OR S.S. NO.
ST.~-00~S (O01 /
STPE-J183(00!
COMPLETION DATE
NO
No
.%
Do you reQu,re a 1009 Ior IRS'~
~_] YES ~ NO
MAX]MUM AMOUNT
PAYABLE
December 31, 200(
$35,000
THIS AGREEMENT. made ~ entered into ~is 10th day of Seote. mber . 1997 , between
khcLocalAgcncyof City of Bainbridge Island ,W~~minff~r~the"AGENCY",
~d the a~)ve orgmization ~minafmr c~cd We "coNSULTA~',
WITNESSETH THAT:
WHEREAS, the AGENCY desires to accomplish the above referenced project. and
WI-~R£AS, the AGENCY does nor have sufQciem staff to mee[ ~ required commitment and ~hcreR,re deems it
advisable and desirable to engage the assistance of a CONSULTANT toprovide the necessary seevice:s for the
PROJECt; ~d
WHEREAS, i. he CONS LILTANT teprescnts that heftshe is in compliance with the Wastfingron State S! atutes relating to
pro ressional registration, if applicable, and has signi fled a willingness to furnish Consulting services it, the AGENCY,
NOW THEREFORE, in considerardon offiac ~errn s, conditions, covenants and perform ance contained herein. or
attached md incorporated and made a parthcrcof. the parries hereto agree as follows:
Local Agency Guide~ine~
May 19~
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