RES 97-08 APPROVAL OF SINGLE SOURCE ACQUISITION AND WAIVING OF BID REQUIREMENTSRESOLUTION NO. 97-08
A RESOLUTION of the City of Bainbridge Island, Washington, approving
a single source acquisition and waiving bid requirements.
WHEREAS, BIMC 3.72.040 requires the Council approve any single source equipment
acquisition and the waiving of the bidding requirements, and
WHEREAS, the Council had previously reviewed and approved the-Public Works
Depadment's CAPITAL IMPROVEMENT PROGRAM which indicated the provision of stand-by
generators for critical sewer lift stations, and
WHEREAS, the Department budgeted for such a generator from a vendor which the City
has previously purchased such equipment, and
WHEREAS, in addition to competitive first costs, the City has been pleased with the
equipment and the vendor who has provided the City excellent service, which has resulted
in safer and more cost-effective operation due to reduced maintenance (commonality of
parts/maintenance) and operator training costs.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BAINBRIDGE ISLAND, WASHINGTON,
DOES RESOLVE AS FOLLOWS:
Section 1. The City's generator is to be purchased on the most cost-effective basis.
Section 2.
The equipment should be purchased from Alaska Diesel Electric, Inc. as
a single source due to their unique and valuable services, in addition to
their reasonable proposal and quality equipment.
Section 3. The purchasing requirements are waived for this acquisition.
PASSED by the City Council this 6th day of March, 1997.
APPROVED by the Mayor this 6th day of March 1997.
A'FI'EST/AUTH ENTICATE:
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.: 97-08
Janet K. West, Mayor
February 28, 1997
March 6, 1997
File - wab\agenda\generator.sglsrc.res 02/13/97
Memorandum
To: Bill Bryan, P.E. - Director of Public Works
From: Jeff Waite- Operations Supervisor (~
Date: February 12, 1997
Subject: Generator Purchase; Sunday Cove Lift Station
The 1997 Capital Equipment Budget (utilities) includes $25,000 for a generator set to
support our efforts to provide auxiliary electrical power to our sewage pumping stations.
This year we would like to provide a generator for the Sunday Cove Lift Station because
of the difficulty and danger involved with moving a mobile generator to that site during
power outages.
Of the fourteen total sites requiring auxiliary electrical power, six are currently lacking. To
date, we have sited five generators at critical lift stations. Following the proposed
installation (Sunday Cove), we intend to site one more generator (Lower LoveI1), remove
two lift stations (Upper Hawley and High School) and serve the remaining two sites with
our mobile, trailer-mounted generator (Island Terrace and Klickitat).
We solicited a bid from Alaska Diesel Electric, Inc. whose performance we have been
extremely pleased with, for the following reasons:
1. They have been working close with us over the past five years, providing
valuable consulting and engineering.
2. They provide a valuable training facility for our maintenance activities.
3. We have been pleased with the performance of their other price competitive
engine and generator sets that we have purchased.
4. They are local (Seattle), making replacement parts and service readily available.
For these reasons, in accordance with BIMC 3.72.040, Purchases - Single source and
other exceptions, authorization is requested for accepting the attached proposal from
Alaska Diesel Electric, Inc. for $24,973 (including sales tax). Funding is available from
the 1997 Capital Equipment - Utilities line item of $25,000.
RECEIVED
FEB 1 "':, 1997
PW/ADM
ATTACHMENT
ALA~-KA DIE?EL ELECTRIC CA;< Z'06-792-5,IS5 Feb 12,97 1C:,15 No.011 P.02
GENERATOR QUOTE
Quote No:703965 Quote Date: 02/12/07
To: BAINBRIDGE ISLAND Ship To: Same
DEPT OF PUBLIC WORKS
692 HIGHWAY 305 NE
BAINBRIDGE ISLAND, WA 98110
CUSTOMER 02*14082
NL439T 55 KW INDUSTRIAL GENERATOR SET
Expire Date: 03/14/97
QTY
1 NL439T 55KW 3PH PRIME 61KW STANDBY 1800RPM
ADE PRODUCT # NL439T.13
Northern Lights Industrial Generator set,
55KW, Prime Power, 277/480 volts,0.8 PF, 3 Phase,
1800 RPM, 60 Hertz, Radiator Cooled
BASIC PRICE INCLUDES THESE STANDARD FEATURES:
John Deere engine.
Direct injection.
Wet cylinder liners.
Oil spray piston cooling.
Replaceable primary fuel filter.
Dry type elf filter.
Twin balancing shafts.
Spio-on oil filter.
Lube oil cooler.
12 volt starter.
Battery oharging alternator
Radiator with structural steel guard and blower
fan.
Shutdown for low oil pressure and high coolant
temperature.
Fuel supply and return lines piped to skid base.
American-made, continuous duty, 12 lead brushless
generator and automatic voltage regulator. Temp.
rise: 105 degrees prime, 130 degrees stand-by.
Lube oil.
Load tested at factory.
Operator's and parts manuals.
Domestic crating.
Painted forest green (no charge)
O Page: 1 of
Alaska Diesel Electric, Inc.
4420 14rh Ave. NW ·P.O. Box 70543 · Seallie, WA 98107-0,543, '{eh (206) ;'89-3880 * FaX: (206) 782-,54,55 * 1tx 32-0145
3
zLPSKA 3IESEL ELEOfRIC FaX 206-782-5455 Feb 12,97 10:45 No.011 P.O$
Quote No: 703965
Page: 2 of 3
· · * OPTIONS * * *
22-90345 8-7.4 CONTROL PANEL W/7 lEA
FAULT/FUNCTION INDICATOR LAMP$,AUTOSTART
27-31016 SILENCER,CRITICAL RES. 4" SIDE lEA
IN-END OUT
27-31007 EXHAUST FLEX 4" X 18" STAINLESS lEA
FLANGED ENDS
22-70114 MAIN LINE CIRCUIT BRKR. UNIT lEA
MTD.IN ENCL.70-100A 277/480V 3PH
00-71009 BATTERY 12V BCI GROUP 8D lEA
1175CCA/375MIN RESERVE TYPE A TERMINALS
00-41001 BATTERY RACK 4' CABLES HOLDS 1 lEA
225A/~R BATTERY
22-70042 BATTERY CHARG~R,12V 6A FLOAT TYPE lEA
22-70055 BLOCK HEATER ASSY 1500W ,120VAC..
24-51001 500FGSS FUEL FILTER/SEPARATOR lEA
(INSTALLED)
36-71105 OIL DRAIN ........................ lEA
AUTOMATIC TRANSFER SWITCh, 100 aMP, 480 lEA
VOLT, 3 POLE. IN NEMA 12 WEATHER
PROTECTIVE ENCLOSURE.
WEATHER PROTECTIVE ENCLOSURE, TO INCLUDE: lEA
3 HINGED LOCKING DOORS, GRAVITY LOUVERS¢
EXHAUST SYSTEM INSULATION, EXHAUST
COLI2~R/~AIN DEFLECTOR, ~XTERNAT. OTT, AND
COOLANT DRAINS.
NET
$ 1,232
$ 393
$ 72
$ 348
$
192
$ 283
$ 307
$ 179
$ 40
$ 2,308
$ 4,400
~LASK~ DIESEL ELECTRIC FNX 236-782-5455 Feb 12,97 13:44 No.01! P.04
Quote No: 703965 Page: 3 of 3
SUB BASE FUEL TANK, DOUBLE WALL lEA
CONSTRUCTION, {100 U.S. GALLON CAPACITY}
UPGKADE TO 362PSL1604.2N GENERATOR END FOR lEA
ADDITIONAL MOTOR STARTING CAPABILITY
SUB-TOTAL
PRICE RECAP
Base Model Price ...............................
Options Price ..................................
Total Price ....................................
WASHINGTON Sales Tax ............................
$ 1,563
$ 0
$ 11,460
$11,620
$11,460
$23,080
$1,893
Total Sales Price ..... FOB $EATTL~ ..............
Ship Via: WILL CALL ...........................
Ship From: SEATTLE .............................
Estimated Delivery: UNKNOWN
Terms subject to approval: 30 DAYS FaOM INV DT
$24,973
Salesman:
GARY CUMMINS
Contact:JEFF WAITE,
Phone:206-842-1212
Fax~ 206-780-5104
OPER SUPERV
This proposal ~_ ~ Customer
offered by _ ,~ ~ aoceptance
Jlml , ......
£~ Qu~t&%lo~ 11 inte~ to conveX%he ~rlc~ of ~t~nt ~nuf~ct~r~ ~