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RES 98-44 REJECTION OF ANY & ALL BIDS RECEIVED FOR GERTIE JOHNSON RD STABILIZATIONRESOLUTION NO. 98-44 RECEIVED EXECUTIVE A RESOLUTION of the City Council of the City of Bainbridge Island, Washington, rejecting any and all bids received for the Gertie Johnson Road Stabilization Improvements Project. WHEREAS, as a result of widespread damages during the March 1997 major storm event, Kitsap County was declared a federal disaster area which allowed affected agencies to apply for federal and state assistance, and WHEREAS, Gertie Johnson Road had a catastrophic failure during this storm event, and WHEREAS, the City contracted with Myers Biodynamics Inc. (MBI), to design this repair project, and WHEREAS, the City applied for, and received, FEMA funding approval to repair the Road, and WHEREAS, FEMA approved $74,527 for the project based on the engineer's estimate of $89,432 as the "least cost" alternative, and WHEREAS, at the neighborhood's, request the City opted to provide the higher cost alternative, estimated at $95,038, with the City paying all costs above the approved FEMA and state shares of 75% ($55,895) and 12.5% ($9,31 6) respectively, and WHEREAS, the City obtained "Small Works Roster" proposals (authorized for projects under $100,000), and bids, in the amount of $213,156.99 and $205,390.00 respectively, both from the only company submitting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAINBRIDGE ISLAND, WASHINGTON, that, SECTION 1. Based on the consultant's recommendation, the City reject any and all bids for the Gertie Johnson Road Repair project. SECTION 2. The City's consultant is directed to review/modify the original design to meet the design and safety criteria for the project within the funding previously approved. SECTION 3. The Public Works Department continue to work with state and federal agencies to assure compliance for continued funding eligibility, and to rebid the project for the 1999 construction season. File- wab\agenda\gjohnson.rpr.mbi.rejbidR98-44 09/29/98 PASSED by the City Council this/~-Z"day of (~t-KPB~- APPROVED by the Mayor this d ~---gday of d~- roA'~',_2~ ~ May*~r APPROVED AS TO FORM: City Attorney ,1998. ,1998. ATTEST / A UTH ENTIC ATE: C/Cler'%~ ~'~ File- wab\agenda\gjohnson.rpr.mbi.rejbidR98-44 09/29/98 l, Susan P. Kasper, City Clerk of the City of Bainbridge Island, Washington, certify that the attached copy of Resolution No. 98-44 is a true and correct copy of the original resolution passed on the /~_2' day of ~.,-_7'0,6'E~, , 19 , as such resolution appears on the Minute Book of the City. DATED this ~94~ day of (['~7-a ~:fl- , 1998. City Cle k File- wab\agenda\gjohnson.rpr.mbi.rejbidR98-44 09/29/98 [C:\WINDOWS\TEMP\~LF30001.BMP] 6 NA,, STATE OF WASHINGTON MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION PO Box 40955 Olympia, WA 98504-0955 Phone: (360) 459-9191 · FAX: (360) 923-4591 RECEIVED NOV 17 1997 PW/ADM November 13, 1997 Mr. William Bryan Director of Public Works City of Bainbridge Island 625 Winslow Way Bainbridge Island, Washington 98110 RE: State No. Disaster No. FEMA No. MD-97-7431-032 1172-DR-WA 035-03736 Dear Mr. Bryan: Transmitted herewith is your copy of Supplement No. 3 for the above referenced application, which has been approved in the amount of $74,527.00. Federal Share of this supplement is: State Share of this supplement is: City of Bainbridge Island Share of this supplement is: $55,895.00 $9,316.00 $9,316.00 Total: $74,527.00 The Federal Emergency Management Agency (FEMA) will reimburse 75 percent of the eligible costs associated with your approved projects. The State of Washington wilt pay for 50 percent of the eligible non-federal share costs, leaving the City responsible for the balance of the costs. Please note the required conditions on the attached supplemental approval, which have been highlighted. Work on a Damage Survey Report that is less than 100 percent complete and over $46,000 is considered an estimate and not the final eligible amount. In addition, please note the established mandatory work completion date(s). For the Damage Survey Reports over $46,000.00 that involve construction activities, please forward a copy of the plans and specifications to our office prior to going out to bid. This will allow us to review these documents, and to verify that the work covered meets the scope of work outlined in the approved Damage Survey Report. In addition, after the bid opening, a -~- copy of the tabulations on the bids received must be forwarded to our office, together with a copy of the engineer's estimate for the completion of the job. If the bids are higher than the GJR 97631-5 September 24, 1997 Page 8 of 14 Preliminary estimates for the direct capital costs of construction for the drilled retaining wall and rock fill alternatives are summarized on Table 2. Detailed cost estimates for the drilled retaining wall and rock fill alternative~ are presented in Appendix C as Table C-1 and C-2. Costs for the reinforced soil wall are not presented since excavation depths would require temporary shoring of the excavation and accordingly would substantially increase the construction cost of the wall. TABLE 2 GERTIE JOHNSON ROAD MITIGATION COST SUMMARY Bainbridge Island, Washington September, 1997 No Action unknown 2 Drilled Retaining Wall' $ 89,432 3 Rock Fill $ 95,038 1 Total costs shown include a 20% capital cost contingency and 8~.2 % sales tax 2 Unknown costs associated with removing road service and the subsequent impacts on residents and private property 3 Refer to Appendix C for preliminary cost details Slope Stability Analyses Evaluation of the landslide area and proposed mitigation alternatives was performed utilizing slope .stability analyses to model and evaluate performance of proposed, stabilization alternatives. Design soil parameters were selected based on correlation with the site soil exploration and laboratory test results and local experience. Alternatives for mitigation of the landslide area were analyzed to determine the factor of safety against landsliding. The factor of safety for a slope is generally defined as the resisting soil (or structural) strength divided by the driving force associated with soil mass movement. As a factor of safety drops below 1.0, a landslide occurs because the soil mass driving force exceeds the resisting force. For engineering design purposes, a factor of safety of 1.5 or more is generally considered appropriate for landslide mitigation, where the risk to public safety, the cost of restabilization, and consequences of a lack of road service are important. The results of site slope Stability analyses for the rock fill and the drilled retaining wall are presented on Figure 4. / Myers Biodynamics, Inc.