RES 94-08 APPROVAL OF SINGLE SOURCE EQUIPMENT ACQUISITION AND WAIVE OF BID REQUIREMENTSRESOLUTION NO. 94 - 08
A RESOLUTION of the City of Bainbridge
Washington, approving a single source equipment
acquisition and waiving bid requirements.
Island,
WHEREAS, BIMC 3.72.040 requires the Council approve any single source
equipment acquisition and the waiving of the bidding requirements, and
WHEREAS, the Council had previously approved the Public Works
Department acquire a vacuum/jet truck, and
WHEREAS, the Aquatech Model B series vacuum/jet truck is the only
truck that meets the City's needs.
THE CITY COUNCIL OF THE CITY OF BAINBRIDGE ISLAND, WASHINGTON,
DOES RESOLVE AS FOLLOWS:
Section 1. The Aquatech Model B series is limited to a single
source supplier-
Section 2. The equipment is limited to special market
conditions wherein each supplier provides similar
equipment meeting unique needs.
Section 3. The unique needs of Bainbridge are best served by
the referenced piece of equipment-
Section 4. The purchasing requirements are waived for this
acquisition-
APPROVED by the City Council this day of , 1994.
Mayor
ATTEST/AUTHENTICATE:
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.: 94-
MEMORANDUM
DATE:
FROM:
February 7, 1994 '~
Bill Bryan, P.E. - Director of Public works/m.
Jeff Waite - O&M Supervisor~
Combination Vacuum and Jetting Truck - Costs vs. Benefits
In the original spending plan for the 1991 Bond Issue and more
recently at the April 2, 1993 City Council Meeting, authorization
was given (at least in concept) for the acquisition of the
referenced equipment (copies attached)- After considerable
research, which included a formal request for proposals for
contract services, we still hold that the actual purchase of the
equipment, rather than any other contractural arrangement, serves
the best interests of the City for the following reasons:
1. Resident Emergency Capability- Even if all sewer
(sanitary and storm) cleaning was contracted, the City must
maintain an emergency response capability. Based on the bids
received, at the average of one call per month, this service would
cost approximately $11,000. Realistically, at best, the fastest
any interested outside agency would be able to respond to sewer
backups and stoppages would be around three hours from the time of
call out. (At the pre-bid conference, none of the bidders
expressed any interest in providing any long term arrangement for
this service.) Therefore, our current capability of responding to
emergencies within 30 minutes cannot be maintained under this
arrangement.
Furthermore, our existing sewer jetting machine, used for clearing
of backups and stoppages, is due for replacement. (Current
replacement estimates average $55,000.) If we do not acquire the
referenced equipment and expect to maintain our emergency response
within the accepted 30 minute maximum (thereby limiting costly
potential liability), the jetting machine will still need to be
replaced within one year.
2. Expanded Capabilities. Although the referenced equipment
appears to be large, expensive, and specialized in capabilities, it
is truely multi-functional- It will benefit the roads and storm
drain system/utility with its vacuuming and jetting capabilities
for cleaning and unplugging ditches, catch basins, culverts and
drainage structures. Likewise, it will benefit the sewer utility's
manholes, mains, and wet wells. The vacuum also has been proven as
an effective excavator, thereby benefitting the water utility.
When used, it eliminates damage to surrounding utilities and stores
resulting spoils without further handling.
3. Costs. Granted, purchase of a combination truck appears
to be a major outlay. When compared with the alternatives,
however, it is a viable option.
Contract Services. As mentioned, formal proposals were requested
from private industry. Three bids resulted from the seven
contrators who initially showed interest. Of the three bids, two
were within $3,000 of each other. (Although the low bid was less
than half of either of the like bids, it was considered non-
responsive due to contractural and bonding deficiencies.) The bids
show that, for the Historic Winslow area only, approximately
$130,000 per year would be required to maintain the sanitary and
storm sewers ($65,000 each).
Interlocal Agreement. The City of Poulsbo has recently acquired
vacuum equipment and has offered to perform catch basin cleaning at
$140/hour (25 catch basins per day). This reflects a total cost of
approximately $18,000 per year. The contractors' bids were
similarly between $15,200 and $18,400 for this task. (This
agreement will undoubtedly cost the City for like services as
Poulsbo has expressed a desire to utilize our Ditchmaster.)
Under either option, the City would also have to:
a. Purchase and maintain its own jetting machine for reasons
explained above ($55,000).
b. Provide inspectors throughout the duration of any contract
($9,000).
c. Provide grit removal services for the wastewater treatment
plant ($5,000).
Combined this reflects: Sewer System
Storm System
Jetting Capabilty
Inspections
Grit removal
$65,000
65,000
55,000
9,000
5,000
TOTAL $199,000
In comparison, the desired equipment's purchase price has been
quoted at $163,495.68 by Pacific Coast Truck Center of Tacoma. The
$199,000 represents the purchase price of the equipment, its
operating costs and the salary of a full time operator for an
entire year.
4. Additional Research. In addition to the information
already presented, we have witnessed on-site demonstrations
conducted by all the major manufacturers/distributors in the area
to include:
VACTOR model 2100 series,
CAMEL model 200 series
GUZZLER model S2665
AQUATECH model B series
Also, we have visited the Cities of Fircrest and Issaquah to
interview the operators of their models.
We have concluded that AQUATECH manufactures the only model
acceptable to our applications. Most importantly, it features the
only rear-mounted hose reel and controls. All new makes and models
were quoted in excess of $150,000. (Past estimates of $96,000 -
$100,000 considered buying older, used or demonstration models.)
CONCLUSION. Based on the information presented, it is recommended
that the City purchase the referenced equipment at a total of
$163,495.68 per the attached proposal from Pacific Coast Truck
Center. Funds are available from the 1991 Equipment Bond Issue.
Formal bidding requirements may be waived in accordance with BIMC
3.72.040 as this purchase is legitimately limited to a single
source of supply.
c: \sh op\fc t ty\comb. t r
17-Sep-92
DESERIFIlON FY91
Front Broom 5, 000
M,,,~ner(C~er} 10, 0OO
/Waf~ Truci~ B, O00
Iontier-used 60, 000
Snow Plow Attachments-3 16, 500
Sander AttachmEnts-3 24, 000
Sign Shop 10, 000
Computer-C~dd 486 5, 000
Ba~khoe 40. 000
/Air Compre~
El Flat BeEt Trailer-'l
Dump Trucks - used-~
Asphalt RPR Equipment
storage u~g (4000 s~
~ Unspeci~ed~
Dump Tracks-3 240, 090
Road Gradar 170, 000
Roadgide Mower-2 80, 000
Street S'~eper 110, 000
Loadar 161,000
ragunto Truek~ 100, 000
Grad~al-Dmtt 140, 000
sb~/svc Trtm~ 15. 0oo
TrailEr, Yard Offtee 15, 000
Blazer 18, 000
Truck-1 ton 25, OOO
t2 ~and, rAttaehmeat '> 8, 000
C1 ~nw Plow Athaehmen[;. 5, 000
Tmiler-l~lt Bed 20, 900
Pick-up kks s 84, 000
Sub-total 1,369, 500
FY91 1,369, 500
FY92 272, 000
FYD3 110, 000
TOTAL 1,751,500
APPROVED BUDGET 6-6-91 1,500, 000
(o~a~) 251. 500
PUBHC WORKS 1991 BOND ISSUE
PURL'ttASE
FY92 FY93 AMOUNT
13,000
19,000
60,000
50,000
120.000
lO, OOO
110,000
BALANCE
5. 390(390)
20, 602(10, 602)
34, 452 25, 548
25, 726 (9, 226)
16, 638 7, 362
14, 901 (4, 901)
11,735 (6, 735)
42. 674 (2, 674)
37, 455 12,545
32,270 87,730
236,464 1,536
93,409 76,591
86, 410 (8, 410)
126,175 (16,175)
47,388 113,612
112,112 27,888
14,010 990
16,026 1,974
14,158 10,842
10,794 9,206
59,141 24,859
272,000 110,000 1,062,130 341,370
BUDGET 1,500,000
|Fs~SPEN1,062,130
BALANCE 437,870
p~ DATE
DATE ~
07t03/91
12/o9/91 12/lo/91
05115/91 10/17/91
05/15/91 10117/91
11/20/S1 12/26/91
10/16/91 10/16/91
04124191 07/01/91
08/06/92 09109/92
04122192 05127/92
05/15/91 t0/17/91
04/30/91 07/09/91
04110/91 07/02/91
06/17/91 06/21/91
01/17/92 04/20/92
03/19/92 04/23/92
04/26/91 04/30/91
01/08/92 04/08/92
09/04/92 09/04/92
10/17/91 10/22/91
APRIL 1ST COUNCIL NOTES
April 2, 1993
Page Two
body. This issue was referred to the Operations Coordinating
Committee.
ORDINANCES: Ordinance 93-13, Regarding Day, Time, Place, and Time
Limit of City Council Meetings. Approved. The first meeting in
April will be held at Blakely School and the first meeting in May
will be held at Wilkes School.
NEW BUSINESS: Capital Equipment Bond Spending Plan. Approved.
Approval was given for the expenditure of $234,000 from the Capital
Bond for a used dump truck, sander/snowplow attachments,
compact6r/roller, tools/equipment, vacuum/jetting truck, and
electronics/computers.
REPORTS:
Finance: Councilmember Averill reported on the committee's meeting
with Steve Gaidos, City's 'Financial Advisor. The Revenue Bond
issued will be on the April 15th Council agenda as will the funding
requests for community services.
Human Services: Councilmember Crofut stated the committee has
prepared a revised Fireworks Ordinance which will be brought to
Council in the near future. The next Human Services meeting will
be April 13 at 5:30 p.m. in the City Hall Conference Room.
Land Use: Councilmember Maron stated the Sign Ordinance will be
taken up by Council at the first meeting in May.
Public Works: Councilmember Dysart reported that LID 13 will be
finished when the weather warms up on a consistent basis.
Spoils Committee: Councilmember Lancy presented Ordinance 93-13
regarding recyclables. This will be discussed at a future
committee meeting.
Rod Kaseguma, City attorney, discussed a change to the ballot title
for the May 18 election which will be forthcoming. The Mayor was
authorized to approve the change, requested by the County, if it
was consistent with State law.
City of Bainbridge Island
Plan Holders List
Annual Sanitary and Storm Sewers Contract Cleaning Services
Bid Opening: January 14, 1994 ~ 2:00 p.m.
Addendums = 1
Specifications = $25.00 each.
No. Date Name/Address
Phone/Fax
842-4191
1. 1-03-94
2. 1-04-94
3. 1-05-94
4. 1-07-94
5. 1-10-94
6. 1-10-94
7. 1-11-94
8. 1-14-93
Thomas Fulker
5382 Taylor Ave. N.E.
Bainbridge Island, wA
N.W. Pipe & Parking Lot
Cleaning Inc.
P.O. Box N
Buckley, WA 98321
Gelco Services
20606 84th Ave. S.
Kent, WA 98032
Shoreline Const. Co.
P.O. Box 358
Woodinville, WA 98072
Clean Service Co.
P.O. Box 1143
Maple Valley, WA 98038
TSR Corp.
P.O. Box 297
Wilsonville, OR 97070
Pipeline Video Co.
35849 Military Rd. S.
Auburn, WA 98001
City Hall Vault
735-9130
872-2550
872-3592
483-0600
432-8005
503-
682-7882
661-0828
952-7465
check #
Ck#1347
Ck#5802
Ck#2219
Ck#17546
Ck#5384
Ck#101/102
Ck#2137
10.
CRY OF BAINBRIDGE ISLAND
19~4 Sanitety and Storm Sewers Cleaning Services
BID TABULATIONS
January 14, 1994
Pipeline Video Co.
35849 Military Rd. S.
Aubum, WA 98001
(206) 661-0828
Shoreline Construction C Gelco Services
P.O. Box 358 20606 84th Avefque S.
Woodinville, WA 98072 Kent, WA 98032
(206) 483-.0600 (206)872-2550
ITEM UNIT TOTAL UNIT
NO DESCRIPTION QTY UNIT COST COST COST
BASE BID
1.0 Storm Sewer 0.00 0.00 0.00
1 .a Catch Basins (Type I & II) 400 EA 35.00 14,0~0.00 46.00
1 .b Culvert Pipe (12%24') 24020 LF 0.65 15,613.00 0.77
1 .c Culvert Pipe (30'+) 7980 LF 0.80 6,384.00 1.67
2.0 Sanitary Sewer 0.00 0.00 0.00
2.a Sewer Pipe (4'-8') 35144 LF 0.35 12,300.40 0.87
2.b Sewer Pipe (10'-16') 6136 LF 0.45 2,761.20 1.27
2.c Manholes 350 EA 10.00 3,500.00 35.00
2.d Wet Wells 12 EA 125.00 1.500.00 1405.00
TOTAL UNIT TOTAL
COST COST COST
0.00 0.00 0.00
18,400.00 38.00 15,200.00
18,495.40 1.30 31,226.00
13,326.60 2.30 18,354.00
0.00 0.00 0.00
30,575.28 1.15 40,415.60
7,792.72 1.10 6,749.60
12,250.00 10.00 3,500.00
16.860.00 400.00 4,800.00
BASE BID Subtotei 56,058.60 117,700.00 120,245.20
SaJes Tax @ 8.1% 4,540.75 9,533.70 9,739.86
BASE BID TOTAL 60,599.35 127,233.70 129,985.06
ADDITNE BID
3.0 Emergency Response
3.a Mobilize
3.b Rate (2 hr. minimum)
ADD. BID Subtotal
Sales Tax @ 8.1%
ADD. BID TOTAL
GRAND TOTALS
Base Bid Total
Additive Bid Total
0 0.00 0 O.00 0 0.00
12 BA 250 3,000.00 1000 12,000.00 400 4,800.00
24 HR 125 3,000.00 160 3,840.00 175 4,200.00
6,000.00 15,840.00 9,000.00
486.00 1,283.04 729.00
6.486.00 17.123.04 9,729.00
60,599.35 127,233.70 129,985.06
6,486.00 17, 123.04 9,729.00
67,085.35 144,356.74 139,714.06
Pacific Coast
Truck Center
2312 Mdwaukee Way P0 aox 1575
Tacoma WA 98401
205 272 8401
FAX 206 383 4281
Dec 10, 1993
pROPOSAL OF TI{E BELOW
DESCRIBED NEW TRUCK FOR:
]NT :RNATIONAL
CITY OF BAINBRIDGE
692 HIGI~WAY 305 N.E.
BAINBRIDGE ISLAND, WA 98110
206 842-1212
THE FOLLOWING UNIT IS SUBJECT TO Tile A'I-i'ACHED STANDARD CONDITIONS OF SALE.
M/MODEL INtERNAtIONAL 49006X4 YEAR MODEL 1994 TRUCK VIM#
REAR AXLE 40000 SUSPENSION ~IENDRICKSON
FRONT AXLE 16000 TRAMS.MODEL ALLrSON G~ DT466~250
OTMEREOUIPM]~NT
CLYDE/WEST AQUATEC~ B52
TRADE INFO:
TERMS OF pAYMEnT ARE CASH ON DELIVERY, EITHER BY FINANCE COMPANY OR OTHER
ARRANGEMRNT APPROVED BY SELLER. A DEPOSIT IS REQUIRED IN TRE AMOUNT OF
. ~T.I.'I'R/~J)~TO BE DELIVERED WiTH CLEARTITLE-
SALES PRICE $163,495-68
TRADE ~T.T_~W
SUB ~)TAL $163,495.68
SALES TAX
TOTAL PRICE $163,495-68
ACCEPTED FOR BUYER BY:
FRET INCLUDED AS REOUIRED
F.O.B. TACOMA~SS NOTED
ACCEPTED FOR THE SETJ.ER BY:
Dec 10, 1993
PLEASE CONTACT BILT. AYERS WITH AMY QUESTIONS ON THIS
PROPOSAL- THANK YOU FOR YOUR CONSIDERATION-
PACIFIC COAST TRUCK CENTER
TACOMA 800-654-5850
,jiscu~,.~d eariier. 'Fhi~ structured
method ,f evaluation encourages ~.11
players m meet together as a team on
pcfiodlc basis, thereby providing a set
time in which :he various panics can
discuss their nee&~ and concerns.
monthly mccdns helps to keep ~ood
communication ongoin~.
Equity. the third basic. simpiy means
win-win ~hinkin8. Pe~aps the major
problem in industry today is the
developing ofadve~arial relationships.
due ~n large pan ;o win-lose thinking.
That ~s. one party must w~n, the ocher
p~rfv mu~ ~ose.
Thi~ auitude mus~ change. As
p~rmers working together toward
~ommonly accepted goal. each par~y
mus~ a~rcc to examine each problem
and not only ~t~ive for. but attain
w~n-win ~oiudon. A solution that is
acceptable or good t~r one party but
not for the other is an unacceptable
solution (or all parties. 8quity think-
ing requires each ~erson to look at
things fn,n the other's position. Fail
to do this. and the lawye~ will do
for us a~ ~ much higher cost to all
parties. Win-win chinkin6 fosters
teamwork and trus~. Looking at ~ings
t'n~m the opposite perspective. we ~
tend to deal with each other more
equitably, A problem for one partr, er
becomes a problem For all panners.
Erosion of the relationship begins
we ignore or deny the problem. Team-
work is built through concern
~uhers and helping others achieve
their goals. while often at the same
time helping yourself. Treating e~eh
part net eq ui tab Iy i s the unwritten rule
for keeping relationships in 6cod
order.
As can be seen. p~nedng is not com-
plicated. But it does take effort. h will
not and cannot h~ppen by i~etf. It
incumbent upon m~age~ to set the
tone. to put the process in place, ~d to
verify ~riodically that p~edng
working.
A b~sic tenant for any program or
pr~ess is ~he valu¢-~ed tes~
means. are we getting ~y adde~
t~r the s~ic~s mde~d or the time
invested? Are things getting better
through c~perative p~ne~ng?
1~ applied and with p~per eom~t-
meat. the answer c~ only ~
Make partnoting part of ~our
eve~day practice. You'll be glad you
did. ~
Grvg Xanders is the Partnering Coot.
dinator J~r the Florida Department of
T~'an.vportation.
32 Better Roads JULY t993
How Belmont uses
vacuum excavation
by Tim Peters
ground project by the City of Belmont,
California, it became necessary to
verify :he horizontal location and deter-
mine th~ ve~ica; ~levation of various
uti lilies within the limits of the proposed
project. The fact that ~he subject street
wa~ very narrow an~ of s~eep grade.
made it desirable ~o iimii the si~ and
pieces or equipment =s much as poe*
slble. Ly!e 3ohnson. Contract ~n~ineer
e~r the City of Belmont. contacted
Miller Pipeline to ~dom vacuum
eavations at the site.
Existing utility locations wen painted
on the street by th~ co~espondlng
ecrupanics throughcaChe limitof work.
~ohnson ~en marked =reds of possible
conflict (with the u~omin~ project) to
ba potholed.
On .he job
':'h~ ,,y~.a~ ation b' gar aft.-.r r..;mull area
of pavement -- about 18- by 18-in.
was removed with a jack hammer. Once
the asphalt was removed, an air lance
was t, sed to loosen the soil while. at the
same time. a vacuum hose removed the
spoils from the excavation. The spoils
were stored in a 15.-eu, ft. collection tank
on the utility truck. This operation con-
tinned until the subject utility was lo-
cated. Once the utility was Icedted, the
distance from the street surface to the
pipetlne was measured and painted on
the street at that location and noted on
the plans, The contractor also electroni-
cally traced some utilities at the site
which had been inaecurately located by
the corresponding utility company. All
Stages or' the operation were carried out
from above the street surface using the
appropriate tools which have been
designed and manufactured by Miller
Pipeline, The compressor (rated at
cu,ftdmln,), vacuum <rated at 14-in.
BOX and storage tank were all mounted
on a single truck chassis.
The backfill operation was equally
simple. Becaus~ of its granular texture.
the spoils were used as backtill material.
We didn't need :o {mp,rt ~y material
or bring additional pieces of equipment
to the site to complete ~he backfiling.
Some of the spoils wen then deposited in
a small pile next to the excavation. by use
of a pneumatic dump gate on the collec-
tion tank. Using a pneumatic compactor,
the excavation was backfil!e,.:t and com-
pacted in lifts. Since construction wiil rake
place at this site in the near future, ',.he top
2 in. of the excavation were backtitled
with cold patch asphalt.
We had improved production using
the vacuum excavation method. Thus
Belmont accomplished the task of
utility location at a cost savings when
compared toconventional methods. The
average depth of the excavations was 36
in. This procedure at each of our
dons took only about 30 rain.. from start
to finish. depending on the depth.
The advantages
There were many advantages to this
oilration when compared to conven-
tional methods. Small excavations were
only about 18-in..square. The smali.
contained holes made backfilling and
compactlag easier. The granular '
material was good for backfill.
The contractor provided an ex-
tricated crew which required direc-
tion only for the locations of the excava-
tion. The foreman assisted us t~arther by
electronically tracing some utilities
which had been [naccurately located by
the utility company.
It minimized excavation and surface
rehabilitation while enhancing public
relations. The crew and equipment oc-
cupied only one lane of the street.
The entir~ operation was completed
from above ground. The vacuum ,'x-
eavating equipment is designed for a
vaxiety of operations (and depths). all
using the small hole. above-ground slot
technique.
This method of excavation virtually
eliminates the chance of damage to
surrounding underground utilities
didn' t have any util ities damaged !). In
my opinion. this is one of the best
advantages to using this operation in
the future. {]
Tim Peters is a Con,;trtwtion $ttpervisor
in 9elmont. Cali. fi~rnia.
02 lit 34 .]'?:4Z ~ !20E. 3:~42=B1 P~CCOAST'TRK'CT
82
Ja, 8b L8:55 1994/usr/mall/beasll Pipe I
Content-Type: tezt
Content-Length:
CONNECT
(C~36 bT14a DTa~a DT~& OTa31 )
r'kO~UCl P~ICING
G-468
rO: NAUtST~R ORGANIZATION
SUBJECT: 1995 MODEL YEAR PRGNJCTIDN - BUS & ~EDIU~.L
BREAK DATES FOR T~ F~L~I~ I I)L BUS AND ~DI) T~ .
MO~ELS
ALL BUS MODELS (EXCEPT
FEBRUARY 7~ 1994
EFFECTIVE I)EDIATELY, NET TRP, N~CTIOM PkZCE8 FOR ~L
MODEL YEAk PkOblJCTZON BREM/)i~iEg FOR THE 3BIB-FEI ~
seee, ~eeB CO)~/EHT|OleIL ~ ~l SERIES WILL BE CD~R)]CATED
From NAUISI~-I)CN Frt 3an ~ 12~55 PST 199~
Content-Type: text