RES 2013-12 COMPREHENSIVE EMERGENCY MANAGEMENT PLANProtecting lives, property, the environment, and the economy….
March 2008
COMPREHENSIVE
EMERGENCY
MANAGEMENT
PLAN June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
CITY OF BAINBRIDGE ISLAND
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
BASIC PLAN
I. INTRODUCTION
A. Mission
It is the policy of the City of Bainbridge Island’s (City) government, in order to
protect lives, property, and the economic base of the community and in cooperation
with other public and private organizations of the community, to endeavor to
mitigate, prepare for, respond to, and recover from all natural and technological
emergencies and disasters.
B. Purpose
To establish emergency management functions and responsibilities of the City,
Kitsap County Department of Emergency Management (DEM), and public and
private organizations that aid in the response and recovery from any hazard that
could affect the City.
C. Scope
This Comprehensive Emergency Management Plan (CEMP) considers that
emergencies and disasters are likely to occur as described in the Kitsap County
Hazard Identification and Vulnerability Assessment, and describes:
1. Functions and activities necessary to implement the four phases of
emergency management: mitigation, preparedness, response, and recovery.
2. Responsibilities identified in City ordinances and other applicable laws, as
deemed appropriate.
D. Organization
1. The City operates under a Council/Manager form of government. The
Manager is the executive branch and the Council makes up the legislative
branch of City government. The executive and legislative branches of the
City are responsible for overall policy direction within the City.
2. The Revised Code of Washington (RCW) Chapter 38.52, Emergency
Management empowers local governmental entities to establish a program
to deal with emergencies and specifically authorizes two or more entities to
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join together to establish such a program. The City along with Kitsap
County and the cities of Bremerton, Port Orchard, and Poulsbo formed the
Emergency Management Council of Kitsap County and the Emergency
Management Organization of Kitsap County in 1986, now known as the
Kitsap County Emergency Management Council and the Kitsap County
Department of Emergency Management, respectively.
3. DEM’s governing body is the Kitsap County Emergency Management
Council and is comprised of the following:
a) One County Commissioner,
b) The Mayors of Bainbridge Island, Bremerton, Port Orchard, and
Poulsbo.
4. Local governments are responsible for ensuring that provisions are made for
continuity of government during emergencies within their respective
jurisdictions.
5. DEM is charged with the responsibility of coordinating disaster mitigation,
preparedness, response, and recovery efforts of its member agencies under
the direction and control of the Kitsap County Emergency Management
Council. DEM’s jurisdiction includes all unincorporated Kitsap County and
the cities of Bainbridge Island, Bremerton, Port Orchard, and Poulsbo.
6. The Mayors or City Managers, as appropriate, or their designees, are
responsible for directing all emergency operations and programs throughout
their respective governments and preserving City records.
7. The City is provided fire protection, technical rescue, and emergency
medical services by the Bainbridge Island Fire Department (BIFD).
8. City government will retain the authority and ultimate responsibility for
direction and control of its own disaster operations, use of resources, and
application of mutual aid within its own boundaries.
9. Disaster operations will be in coordination with DEM and conducted by
City forces, supplemented as necessary by trained volunteers, by the
workforce available within the local area, and with resources obtained at the
County and State level with assistance from Federal agencies.
10. The City Council has designated the City Manager as the Emergency
Management Coordinator.
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11. The EMC oversees and provides policy recommendations to the City
Council during emergency and recovery periods and is responsible to ensure
the development and maintenance of the CEMP.
12. The City Manager, or designee, and the BIFD Fire Chief have been
delegated the responsibility for the development and maintenance of the
CEMP and the coordination of emergency preparedness and management
activities within the City.
13. This CEMP employs an Emergency Support Function (ESF) approach. This
approach identifies sources for direct assistance and operational support
through the EOC that the City may need in order to address hazard
mitigation, preparedness, response, and recovery from an emergency or
disaster.
a) The Basic Plan presents the policies and concept of operations that
guide how the City will conduct mitigation, preparedness, response,
and recovery activities.
b) Appendices describe emergency management activities and give
details supporting the Basic Plan.
c) ESFs describe the mission, policies, concept of operations, and
responsibilities of the primary and support agencies involved in
implementation of activities.
14. The day-to-day organizational structure of departments will be maintained
as much as practical for major emergency and disaster situations. Other
public and private organizations, school districts, and volunteer
organizations may, under mutual agreement, operate in coordination with
this CEMP.
II. POLICIES
A. Authorities
This CEMP is developed under the authority of the following local, State, and Federal
statutes and regulations:
1. City of Bainbridge Island
a) Ordinance 2013-09, Emergency Management Organization.
b) Interlocal Agreement for Emergency Management Services. KC-
496-13
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2. Local
Kitsap County Code Chapter 2.104, Emergency Management
3. State
a) Revised Code of Washington
(1) 35.33.081, Emergency Expenditures – Non-debatable
Emergencies
(2) 35.33.101, Emergency Warrants
(3) 38.52, Emergency Management
(4) 39.34, Interlocal Cooperation Act
(5) 43.43, Washington State Patrol - State Fire Services
Mobilization Plan
(6) 49.60.400, Discrimination, Preferential Treatment Prohibited
b) Washington Administrative Code
(1) 118-04, Emergency Worker Program
(2) 118-30, Local Emergency Management/Services
Organizations, Plans and Programs
(3) 296-62, General Occupational Health Standards
4. Federal
a) National Response Plan
b) Public Law
(1) 93-288, Disaster Relief Act of 1974, as amended by Public
Law 100-707, the Robert T. Stafford Disaster Relief and
Emergency Assistance Act
(2) 96-342, Improved Civil Defense Act of 1980
(3) 99-499, Superfund Amendments and Reauthorization Act
(SARA) of 1986, Title III, Emergency Planning and
Community Right to Know
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B. Assignment of Responsibilities
1. This CEMP identifies responsibilities of City departments, agencies, and
other organizations. These are listed in Section V, Responsibilities.
2. ESFs establish mitigation, preparedness, response, and recovery activities.
There is either one department or agency or joint departments or agencies,
with primary responsibility for each ESF. Other agencies and/or
organizations may have ESF support roles. ESFs numbered 1 – 12
correspond to the Washington State Comprehensive Emergency
Management Plan and the National Response Plan numbering system.
ESFs 13 – 19 are reserved for future ESFs. ESFs 20-24 are used by the
City.
C. Limitations
It is the policy of the City that no guarantee is implied by this plan of a perfect
response system. As City assets and systems may be overwhelmed, the City can
only endeavor to make every reasonable effort to respond based on the situation,
information, and resources available at the time.
D. Nondiscrimination
It is the policy of the City that no services will be denied on the basis of race, color,
national origin, religion, sex, age, or disability and no special treatment will be
extended to any person or group in an emergency or disaster over and above what
normally would be expected in the way of City services. Local activities pursuant
to the Federal and State Agreement for major disaster recovery will be carried out
in accordance with RCW 49.60.400, Discrimination, Preferential Treatment
Prohibited and Title 44, CFR 205.16, Nondiscrimination. Federal disaster
assistance is conditional upon compliance with this code.
E. Citizens Preparedness Policy
Because of the nature of an emergency or disaster, government may be limited in its
response capabilities. It is the policy of the City that citizens are encouraged to be
self-sufficient for at least five (5) days should an emergency or disaster occur.
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III. PLANNING ASSUMPTIONS
A. The Kitsap County Hazard Identification and Vulnerability Assessment (HIVA),
provides information on potential hazards threatening the City. Disasters have
occurred in the City and will occur again, some with warning and others with no
warning at all.
B. It is assumed that any of the noted situations could create significant property
damage, injury, loss of life, and disruption of essential services in the City. These
situations may also create significant financial, psychological, and sociological
impacts on the citizens of the community and the City governmental organization
itself.
C. It is reasonable to assume that, for some incidents such as storms, floods, and acts
of terrorism, warnings will be issued to enable some preparation prior to the event.
Other disasters will come with no advance warning.
D. In the event of widespread disaster, there will not likely be any significant
assistance from nearby communities, counties, State, or Federal agencies for 72
hours or longer. In this situation, the City will need to rely on available City
resources and those of private organizations, businesses, and residents within the
City for initial response operations.
E. The City may receive requests to provide support to other jurisdictions with both
resources and sheltering during emergencies and disasters not affecting the City.
IV. CONCEPT OF OPERATIONS
A. It is the policy of the City to conduct emergency and disaster preparedness and
mitigation activities in an effort to reduce and minimize the effects of a major
emergency or disaster.
B. When a major emergency or disaster occurs, management shall use the following
general checklist as a basis for managing disaster operations:
Report to the pre-determined site to manage department operations.
Account for personnel.
Assess damages to facilities and resources.
Assess personnel and resources available.
Assess problems and needs.
Report the situation, damages, and capabilities to the EOC.
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Send designated department representatives to the EOC.
Carry out department responsibilities and assigned tasks.
Continue assessment of and report to the EOC regarding department
resources, needs, damages, actions etc.
Keep detailed and accurate records, document actions, costs, situations, etc.
C. The EOC may be activated by the City Manager, EMC, Police Chief, or designees.
Additionally, the EOC may be activated at the request of an outside agency such as
DEM, BIFD, or other governmental entity to support their operations subject to
approval by the City Manager, EMC, Police Chief, or designees when the level of
operations requires it. Designated staff will report to the EOC to coordinate
response efforts and support field operations. All or part of the EOC may be
activated during an emergency or disaster. The level of activation will be
determined by the nature and extent of the emergency or disaster.
D. Departments are expected to carry out their responsibilities outlined in this CEMP,
utilizing their best judgment and in a coordinated manner.
E. The EMC will act as advisor to the Mayor and City Council in dealing with
problems caused by the emergency or disaster.
F. It is the policy of the City to attempt to provide vital services to the community
during emergency conditions while maintaining a concern for the safety of City
employees and their families. In the event of a widespread disaster that necessitates
the activation of the EOC, the following procedures shall be followed:
1. During non-work hours: All employees are encouraged to ensure the safety
and welfare of their families and homes. After making any necessary
arrangements, all designated employees are required to report to work
pursuant to department standard operating procedures (SOPs).
2. During work hours: Departments shall make every effort to allow
employees to check promptly on the status of their families and homes,
provided that doing so does not compromise emergency response functions
as defined in this CEMP.
3. Directors from each department will determine the instances when an
allowance for time off for unusual circumstances will be made for any
employee.
4. When a major emergency or disaster occurs, it is anticipated that
departments and other responding organizations will organize their areas of
responsibilities into manageable units, assess damages, and determine needs.
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If agency resources cannot meet the needs created by the disaster, additional
assistance may be requested through existing mutual aid or through the
EOC. In the event of a Proclamation of a Local Emergency, the deployment
of resources will normally be coordinated through the EOC. Resources to
support City operations may be placed at staging areas until specific
assignment can be made.
5. In the event a situation is, or will become, beyond the capabilities of the
resources of the City, the City Manager, EMC, or Police Chief, or designees,
may request assistance from DEM.
G. In the event of communications failure during an emergency or disaster, any City
facility or temporarily established site may act as a remote EOC for its local area
until coordination can be established from the EOC. Each site may serve as a
command post, staging area, triage station, communications center, or in any other
functional capacity appropriate for the situation.
H. The City’s primary EOC is located in the Bainbridge Island Fire Department
Station 21, 8895 Madison Avenue. Bainbridge Island City Hall located at 280
Madison Avenue North, BIFD Fire Station 23 located at 12985 Phelps Road, the
Police Station located at 625 Winslow Way East, and the Public Works
Maintenance Facility located at 7305 Hidden Cove Road NE may serve as an
alternate EOC location.
I. All response and recovery activities are detailed in SOPs, and appropriate State and
Federal recovery guidelines. The process for collecting and analyzing data,
developing objectives and action plans, and documenting critical incident
information in the EOC is guided by SOPs.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. General
The following are basic responsibilities for emergency management
operations provided by and through City government. Detailed
responsibilities and essential activities are found in the appropriate ESFs,
and Appendices to this document. Department SOPs detail how individual
departments shall perform their responsibilities as delineated in the Basic
Plan, ESFs, and Appendices.
Each department has basic responsibilities in the four phases of emergency
management: mitigation, preparedness, response, and recovery.
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All City Departments:
a) Ensure that employee work areas are safe, clear of equipment and
supplies that may compromise ingress and egress routes, and that no
equipment or supplies can injure employees.
b) Participate in emergency management training, drills, and exercises
to test City plans and procedures.
c) Train department employees on emergency and disaster plans and
procedures to ensure operational capabilities to facilitate an effective
response.
d) Develop procedures to re-establish department operations, including
notification of critical personnel, assessment of damage and
resource, identification of critical department functions, and
estimated time to open for business.
e) Provide department resources (supplies, equipment, services and
personnel), as coordinated through the EOC.
f) Develop procedures to document all costs associated with disaster
response and recovery operations.
2. Mitigation and Preparedness
Before the event occurs, the Director of each department, with concurrence
of the EMC, or designee, shall:
a) Establish policies and procedures for department chain of command
and succession of authority.
b) Designate primary and alternate locations from which to establish
direction and control of department activities during an emergency
or disaster.
c) Identify and obtain necessary equipment and supplies, which may be
needed to manage department activities.
d) Identify the information needed to manage department activities
including how it will be gathered, stored, and accessed.
e) Decide how department management relates to the EOC and who
should report there when an emergency or disaster occurs.
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f) Encourage the development of employee response teams from within
their department.
g) Establish procedures to ensure the ability to activate personnel on a
24-hour basis.
h) Make staff available, when requested by the EMC or DEM, for
appropriate training and emergency assignments, such as EOC
activities, damage assessment, and liaisons with other agencies and
organizations. All costs for these activities shall be the responsibility
of the respective department.
i) Maintain an updated inventory of key department personnel,
facilities, and equipment resources.
j) Maintain an updated listing of all critical facilities on Bainbridge
Island to be utilized by field damage assessment teams and City
departments.
3. Response
During the event, the Director of each department, with concurrence of the
EMC, shall:
a) Assess the impact of the event on department personnel, facilities,
equipment, and capabilities.
b) Report any observed damage through the respective department’s
chain of command to the EOC on a continuing basis.
c) Keep complete records of costs, expenditures, overtime, repairs, and
other disaster-related expenditures.
4. Recovery
Following the event, the Director of each department, with the concurrence
of the EMC, shall:
a) Continue to report any observed damage and assess community
needs.
b) Prioritize recovery projects and assign functions accordingly.
c) Coordinate recovery efforts and logistical needs with supporting
agencies and organizations.
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d) Prepare documentation of the event, including the event log, cost
analysis, and estimated recovery costs.
e) Assist in establishing disaster assistance offices to aid private
businesses and citizens with individual recovery.
f) Assess special community needs and provide information and
assistance, as deemed appropriate.
B. Local
1. American Red Cross
a) Activate, manage, and support public mass care shelters.
b) Provide additional mass care services to both disaster victims and
relief workers in the form of fixed and mobile feeding sites and to
victims in the form of blankets, first aid, disaster welfare inquiry,
and disaster-related mental health services.
2. Bainbridge Island Fire Department
a) Provide and/or coordinate all fire suppression, hazardous materials
incident response, technical rescue, and emergency medical services
in the City, as deemed appropriate.
b) Assist in providing communications and warning support.
c) Provide the EOC location at the main fire station on Madison
Avenue.
3. Bainbridge Island School District
a) Provide public shelters through agreements with the American Red
Cross (ARC).
b) Conduct damage assessments on school-owned facilities and provide
situation reports to the County and/or City EOC.
c) Assist in citywide damage assessment, if requested and as resources
allow.
d) Assist with transportation, if requested and as resources allow.
e) Provide representation to the EOC, if requested and as resources
allow.
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4. Kitsap County Coroner’s Office
Coordinate and provide emergency mortuary services.
5. Kitsap County Department of Emergency Management
a) Coordinate all emergency management activities in the County,
protect lives and property, and preserve the environment.
b) Take appropriate actions to mitigate the effects of, prepare for,
respond to, and recover from the impacts of an emergency or
disaster.
6. Kitsap County Public Health District
a) Coordinate and provide environmental health services.
b) Coordinate and provide emergency health services, including
communicable disease control, immunizations, and quarantine
procedures.
c) Advise on public health matters, if requested.
d) Provide staff and resources as the lead agency in Kitsap County for
Bio-Terrorism Planning.
e) Provide a representative to the County and/or City EOC, if requested
and as resources allow.
f) Supervise the food and water quality control program.
7. Kitsap County Sheriff’s Office
Provide assistance with crime prevention and detection programs, crowd
and traffic control, search and rescue operations, and other law enforcement
activities, if requested and as resources allow.
8. Kitsap Transit
Provide assistance with transportation, if requested.
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C. State
Emergency Management Division
1. Through the Washington State CEMP and the EOC, coordinate all
emergency management activities of the State to protect lives and property
and to preserve the environment.
2. Take appropriate actions to mitigate the effects of, prepare for, respond to,
and recover from the impacts of emergencies or disasters.
3. Provide various services such as specialized skills, equipment, and resources
in support of State and local government emergency operations.
D. Federal
Federal Emergency Management Agency
1. Provide assistance to save lives and protect property, the economy, and the
environment.
2. Facilitate the delivery of all types of Federal response assistance to state and
local governments.
3. Assist states in recovering from an emergency or disaster.
VI. REFERENCES
A. City of Bainbridge Island – Ordinance 2013-09, Emergency Management
Organization
B. City of Bainbridge Island –Interlocal Agreement for Emergency Management
Services, KC-496-13
C. City of Bainbridge Island Emergency Operations Center Manual
D. Kitsap County Code, Chapter 2.104 Emergency Management
E. Kitsap County Hazard Identification and Vulnerability Assessment
F. Kitsap County Comprehensive Emergency Management Plan
G. RCW 35.33.081, Emergency Expenditures- Non-debatable Emergencies
H. RCW 35.33.101, Emergency Warrants
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APPENDIX 1
DIRECTION AND CONTROL
I. PURPOSE
A. To provide for the effective direction, control, and coordination of emergency
management activities undertaken in accordance with the City of Bainbridge
Island (City) Comprehensive Emergency Management Plan (CEMP).
B. To ensure continued operation and continuity of City government and its
functions during and after an emergency or disaster.
C. To ensure the preservation of public and private records essential to the continued
operations of government and the private sector.
II. POLICIES
A. The City Council extends the provisions of RCW 42.14, the Continuity of
Government Act, for the continuation of local government due to incapacitation
because of an emergency or disaster.
B. The City will coordinate its activities with surrounding cities, counties, State,
Federal, and Tribal governments and with other jurisdictions within the County.
C. The City Manager has executive authority for the direction and control of
emergency operations.
III. PLANNING ASSUMPTIONS
A. The City will continue to be exposed to the hazards noted in the Kitsap County
Hazard Identification and Vulnerability Assessment (HIVA) and following a
hazardous event, may sustain sufficient damage, including loss of life and
destruction of infrastructure that may overwhelm traditional emergency services.
B. Activation of the Emergency Operations Center (EOC), with appropriate staff and
resources, can facilitate coordination of disaster response and recovery activities
thereby reducing personal injury and damage to property and the environment.
C. The effects of an emergency or disaster on personnel and infrastructure, as well as
family responsibilities, may cause delays before the EOC can be fully activated.
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IV. CONCEPT OF OPERATIONS
A. General
1. Direction, control, and coordination are conducted along the general
guidelines shown in Attachment A, Emergency Management Organization
Chart, Attachment B, Emergency Operations Center Organization and
Responsibility Chart, and Attachment C, Functional Responsibility
Matrix.
2. Continuity of government is ensured through leadership succession,
backup communications systems, alternate operational locations, and
preservation of essential records.
B. Direction and Control
1. Emergency management in the City is established by State law, RCW
38.52, Emergency Management. Other City, County, and State laws and
ordinances provide guidance for how the City conducts business during an
emergency or disaster. (See Appendix 3, References.)
2. Once an emergency or disaster has been proclaimed, direction and control
is usually delegated to the Emergency Management Coordinator (EMC) in
cooperation with the fire district, local jurisdictions, volunteer
organizations, and the private sector, as deemed appropriate.
3. Directors from each department, or their designees, and other key
individuals may operate during emergencies and disasters from the
primary EOC, or any other site designated as an alternate EOC by the
City.
4. Direction and control can be conducted using the existing communications
systems that are part of emergency management or communications that
have been specifically established for emergency management operations
(See Emergency Support Function 2, Communications and Warning.)
C. Coordination
The EOC provides the means for coordinating resources and assets necessary to
alleviate emergency or disaster impacts on residents and public entities.
Coordination occurs with Federal, State, and local jurisdictions, as well as other
special purpose districts, volunteer agencies, and private businesses.
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D. Continuity of Government
1. City Council and Mayor
RCW 42.14, the Continuity of Government Act, establishes provisions for
the continuation of government in the event its leadership is incapacitated.
RCW 42.12, Vacancies, provides for the filling of vacant elective offices
by the City Council. The line of succession for elected City officials shall
be the Mayor and then the Mayor Pro Tem. Further lines of succession
shall be determined by the City Council as absences or vacancies occur.
The City Manager is the executive head of the City. The City Council has
designated the City Manager, or designee, to the position of the EMC as
identified in Section V, Responsibilities.
2. Essential Records Preservation
All departments shall identify records essential for continuity and
preservation of government and provide for their protection as required by
RCW 40.10.010, Essential Records – Designation – List-Security and
Protection – Reproduction and as outlined by the State Archivist.
E. Emergency Operations Center
The City will coordinate emergency and disaster activities from a central location,
referred to as the Emergency Operations Center (EOC), which has
communications capabilities to conduct such activities. The primary EOC is
located at the Bainbridge Island Fire District headquarters at 8895 Madison
Avenue North, Bainbridge Island. The Bainbridge Island City Hall located at 280
Madison Avenue North, the BIFD Fire Station 23 located at 12985 Phelps Road,
the Police Station located at 625 Winslow Way E, and the Public Works
Maintenance Facility located at 7305 Hidden Cove Road NE may serve as an
alternate EOC or may be used in coordination with the primary EOC if conditions
warrant.
The purpose of the EOC is to be the focal point of the City’s response to an
emergency or disaster and to be a central support and coordination point for City
departments. The EOC will:
1. Collect, record, analyze, display, and distribute information.
2. Coordinate public information and warning.
3. Coordinate City government emergency activities.
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The EOC may be activated to whatever level is deemed appropriate for the
specific circumstances. Initial activation of the EOC is the responsibility of the
EMC, City Manager, or their designees. City-wide and interagency coordination
of information, resources, and plans will take place in the EOC.
V. RESPONSIBILITIES
A. General
General responsibilities for City departments are identified in the Basic Plan
under Section V, Responsibilities. Attachment C, the Functional Responsibility
Matrix, identifies lead and support departments, agencies, and other responders as
they relate to the emergency support functions identified by this CEMP.
Policy decisions affecting the City are made by the City Council. The City
Council may choose to convene a group of advisors or may make decisions based
on information gathered by others. The EOC will be informed of all policy
decisions. The City Council will deal primarily with the policy issues brought
about by the circumstances of the emergency or disaster.
Department directors will oversee their own department’s field operations and
coordinate them with other departments from the EOC.
Overall direction and control of department resources and operations rests with
the department directors. Overall, coordination of information, resources, and
preparation of the incident action plan rests with the EMC.
Each department shall have a pre-designated location from which to establish
direction and control of its respective activities in an emergency or disaster.
Department directors are responsible for documenting staff activities and
maintaining communication and coordination with the EOC regarding event
status, resource needs, and action plans. Department directors shall appoint
necessary representative(s) to report to the EOC.
Because of the complexity of emergencies and disasters, departments may be
responsible for functions or operations that do not normally fall within their scope
of responsibility and will find that they must work closely with other public,
volunteer, and private agencies to ensure success.
Major decisions made at the department level will be transmitted to the EOC.
Other agencies or departments may be impacted or may have similar issues to
address.
Personnel in the EOC handle coordination issues or operational decisions that
significantly affect more than one department. The City Manager and/or EMC
will inform the City Council of major events and decisions in regards to the
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emergency or disaster. In return, the City Council will inform the EOC of all
policy decisions concerning the event.
B. City of Bainbridge Island
The City Council is responsible for citywide policy and budget decisions as they
pertain to emergency preparedness, mitigation, response, and especially recovery.
The department directors provide policy recommendations to the City Council
through the EMC. The EMC shall be responsible to the City Council for
coordinating the emergency management program for the City. The EMC shall
coordinate the activities of organizations for emergency management within the
City, maintain liaison with and cooperate with emergency management
organizations of other cities, counties, State, Federal, and Tribal governments, and
shall have such additional authority, duties, and responsibilities as prescribed by
the City Council.
RCW 42.14, the Continuity of Government Act, allows local governments to
conduct the affairs of the jurisdiction outside the territorial limits of the
jurisdiction in the event it is impossible or impractical to continue operations at
the usual locations. Decisions to relocate local government shall be the
responsibility of the City Manager and may be based upon the circumstances of
the emergency or disaster.
1. City Administration
a) City Manager - Police Chief
(1) Ensure emergency preparedness, mitigation, response, and
recovery activities are carried out within the City.
(2) Ensure training programs and emergency operations drills
are carried out within the City.
(3) Coordinate with local, State, Federal, private, and volunteer
organizations before, during, and after an incident.
(4) Serve as the point of contact for agency representatives
from assisting organizations and agencies outside of City
government.
(5) Establish and maintain communications with the elected
officials, the Public Information Officer, various outside
agencies, and EOC Section Chiefs.
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(6) Manage EOC operations during activation and approve all
decisions and actions by City personnel.
(7) Assess the incident situation, work in progress, resources,
and estimate incident duration.
(8) Establish command structure and implement the National
Incident Management System, as appropriate.
(9) Establish immediate priorities.
(10) Develop and implement strategic goals and tactical
objectives based upon the situation and priorities
established.
(11) Ensure planning meetings and briefings are scheduled and
conducted with elected officials and EOC personnel and
approve all press releases.
(12) Approve and authorize the implementation of the Incident
Action Plan (IAP).
(13) Provide interviews to the media, as arranged by the Public
Information Officer.
(14) Implement the city-wide recovery plan.
(15) Maintain and ensure all EOC personnel maintain an
Individual Activity Log Sheet.
(16) Approve plan for demobilization of resources.
(17) Prepare the after action report.
b) City Attorney
(1) Provide legal advice to elected officials, the City Manager,
the EMC, and City departments, as it pertains to emergency
response or disaster recovery.
(2) Review contracts for emergency work and procurement.
(3) Provide legal review of emergency plans and supporting
documents to ensure compliance with local, State, and
Federal laws.
6 Appendix 1, Direction and Control
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
(4) Prepare a Proclamation of a Local Emergency, if
appropriate.
(5) Obtain City Council signatures and ratification for a
Proclamation of a Local Emergency.
c) Human Resources
(1) Provide a representative to assist in the Finance and
Administration Section in the EOC.
(2) Develop plans for employee notification and support during
disaster activities.
(3) Develop, in coordination with DEM, procedures and
coordinate the registration of temporary emergency
workers and volunteers on behalf of the City.
(4) Monitor and process time sheets, rosters, and overtime
requests.
(5) Maintain staff sign-in sheet and ensure that all staff
members sign in and out with the date and time.
(6) Manage the compensation for injury and claims process
arising from the disaster.
(7) Document emergency-related activities and costs.
d) City Manager
(1) Preserve the continuity of the executive branch of
government.
(2) Provide for the implementation of plans, including drills
and exercise, for the preparedness of persons and property
within the City in the event of an emergency or disaster.
(3) Maintain communications with the EMC during an
emergency or disaster.
(4) Implement policies established by the City Council.
(5) Provide direction through the EMC and monitor emergency
operations.
Appendix 1, Direction and Control 7
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
(6) Assist in the preparation of and issue a Proclamation of a
Local Emergency, if appropriate
(7) Provide visible leadership to the community.
(8) Host and accompany VIP’s and governmental officials on
tours of the emergency/disaster area.
(9) Provide direction and leadership to department staff while
fulfilling emergency management responsibilities.
(10) Assign appropriate personnel as requested by the EMC.
(11) Develop plans and coordinate emergency feeding and
shelter for City staff during disaster activities.
(12) Develop plans for managing influx of goods and services
donated to support EOC activities and assist victims of the
disaster
2. City Council
a) Establish policy.
b) Adopt and enact ordinances and resolutions and appropriate
revenue to meet emergency needs before, during, and after an
emergency or disaster serving as the Policy Review Committee.
c) Provide for the continuity of the legislative branch and temporarily
fill any vacancy of an elected position by appointment.
d) Upon request of the City Manager or the EMC, host and
accompany VIPs and governmental officials on tours of the
emergency or disaster area.
3. City Employees
a) Develop an individual and family plan for use during an event.
b) Be prepared to respond, as needed, whether given a pre-designated
assignment or not.
c) Respond to a designated area with proper clothing and equipment,
as directed.
8 Appendix 1, Direction and Control
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
d) Be prepared to assist in traffic control, evacuation, triage activities,
evacuation center activities, or as plotters, runners, telephone
operators, or other related duties.
4. Department Directors
a) Oversee and provide policy recommendations to the EMC before,
during, and after an emergency or disaster.
b) Work with the Finance Director to document all expenses.
c) Assist the City Clerk in identification and preservation of essential
department records.
d) Assist in the development, maintenance, and implementation of the
CEMP.
e) Develop and maintain policies and SOPs for the department’s
disaster responsibilities.
f) Document emergency-related activities and costs.
g) Provide direction and leadership to department staff while
fulfilling emergency management responsibilities.
5. Executive Department
a) City Clerk
(1) Provide information and direction to departments on
requirements for the identification and preservation of
essential records.
(2) Maintain official records of the EMC and elected officials
actions and proceedings.
(3) File, maintain, and store all incident documents for the
official history of the emergency or disaster.
b) Information Technology Department
(1) Provide City departments with guidance and direction for
the protection of computer hardware, software, data, and
telephone systems.
Appendix 1, Direction and Control 9
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
(2) Provide telecommunications (telephones, faxes, cellular
phones, radios) and computer support to the EOC and other
City departments.
(3) Assist in the coordination of amateur radios (HAM) and
other alternate communications during EOC activation.
(4) Provide liaison for coordination with telephone service
providers for the re-establishment of telephone service to
the City government.
(5) Provide a representative to serve as the Communication
Coordinator, if requested.
6. Finance and Administrative Services Department
a) Provide a representative to serve as the Finance and
Administration Section Chief.
b) Advise City officials on financial matters.
c) Supervise and maintain the financial systems and records of the
City.
d) Establish all necessary special accounts for the receipt of donations
and cost reimbursements filed under local, State, and Federal laws.
e) Assist in identifying sources of disaster funds if department
budgets are exceeded.
f) Ensure disaster-related expenditures are made in accordance with
applicable laws, regulations, and accounting procedures.
g) Responsible for all financial, cost analysis, and cost recovery
aspects of the disaster.
h) Assist in the activation and coordination of mass-care shelters at
sites selected in coordination with the EMC, American Red Cross,
or DEM.
7. Municipal Court
a) Provide a representative(s) to the EOC, if requested.
b) Provide for continuity of court operations, as feasible.
10 Appendix 1, Direction and Control
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
c) Continue to operate the Municipal Court as efficiently as possible
in order to maintain due process of law in civil and criminal justice
matters.
d) Develop plans and procedures to relocate courtroom to continue
minimum required court operations, during EOC activation.
e) Document emergency-related activities and costs.
f) Report to the EOC any damage of department occupied facilities,
equipment, or resources.
g) Support response and recovery activities, as appropriate.
8. Police Department
a) Provide a representative to serve as the Operations Section Chief,
if appropriate.
b) Provide a representative to serve as the Transportation
Coordinator, if appropriate.
c) Maintain law and order and provide physical security in and
around the affected area within the City.
d) Provide command and control for field operations through
established command posts, as appropriate.
e) Issue and monitor all Emergency Operations Center badges for
emergency responders.
f) Participate in initial city-wide damage assessment, as appropriate.
g) Provide emergency traffic and crowd control.
h) Provide direction and control for evacuation efforts, as appropriate.
i) Provide for waterfront reconnaissance of disaster-impacted areas
and other emergency missions.
j) The marine unit will activate its plan to pick up employees that live
“off-island” at designated pick up locations as identified in
department standard operating procedures.
k) Provide support to the Kitsap County Coroner’s Office, if
requested and as resources allow.
Appendix 1, Direction and Control 11
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
l) Assist the Kitsap County Coroner’s Office with temporary morgue
management and security, if requested and as resources allow.
m) Provide support to the EMC and the designated Public Information
Officer in the dissemination of emergency warning information to
the public.
n) Develop emergency and evacuation plans for facilities under
department management.
o) Harbor Master
(1) Advise the EOC on marine transport matters.
(2) Develop plans and procedures to ensure continued
operations of docks and assist in the coordination of marine
transportation.
9. Planning and Community Development Department
a) Provide a representative to serve as the Planning Section Chief.
b) Provide support to city-wide evacuation planning and assist in
evacuation efforts, as appropriate.
c) Coordinate and compile initial damage assessment and safety
evaluation of essential city-wide facilities.
d) Establish a centralized location where the community impacted by
the emergency/disaster can receive information, direction, and
assistance directly related to rebuilding and recovery efforts.
e) Provide direction and leadership to department staff while
fulfilling emergency management responsibilities.
f) Collect and evaluate information about the incident and forward to
the EOC.
g) Develop policies, procedures, and permitting process for the rapid
rebuilding of the community and resumption of business following
the emergency/disaster.
h) Provide post-event serviceability of facilities and structures.
12 Appendix 1, Direction and Control
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
i) Provide support to the BIFD in the safety evaluation of structures
during rescue operations.
j) Provide post-event serviceability of facilities and structures.
k) Coordinate inspections of buildings and bridges.
l) Enforce City ordinances and State laws regulating construction
during new or reconstruction efforts prior to and after an
emergency or disaster.
m) Work with the Kitsap County Health District to identify and
address public health issues.
n) Provide support to the Public Works Department regarding the
stability of slopes and sensitive areas during recovery efforts.
10. Public Works Department
a) Administration
(1) Provide a representative to serve as the Logistics Section
Chief.
(2) Develop policies and procedures to acquire supplies and
services during an emergency or disaster, in conjunction
with the Finance Department.
(3) Maintain a list of all vendors used or that could potentially
be used by the City.
(4) Procure equipment, materials, supplies, contractual
services, and equipment maintenance and negotiate lease
for grounds, offices, or space required by the City.
(5) Develop policies and procedures to ensure an effective
communications system, in conjunction with the
Information Technology Department.
(6) Coordinate and manage the Message Control Center.
(a) Ensure appropriate staff (telephone operators, radio
operators, and runners) are present to effectively
manage the Message Control Center.
Appendix 1, Direction and Control 13
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
(b) Maintain message logs to facilitate tracking of
transmitted and received message traffic using the
message control log.
(c) Deliver messages to the appropriate person or
section(s) by use of runners.
(d) Post information on status boards, as appropriate.
b) Engineering
(1) Provide damage assessment, emergency protective
measures, emergency and temporary repairs and/or
construction for water, wastewater, streets, and surface
water infrastructure.
(2) Provide support to the BIFD in hazardous materials
incident response to City streets, wastewater collection, and
surface water conveyance systems.
(3) Provide expertise and recommendation for reconstruction,
demolition, and mitigation during recovery period.
c) Operation and Maintenance
(1) Roads
(a) Provide support to city-wide evacuation planning
and assist in evacuation efforts, as appropriate.
Install, maintain, and operate all parking and traffic
control devices and assist with access and traffic
control measures.
(b) Provide assessment of transportation routes, identify
alternate routes, and provide temporary
thoroughfares and bridges for emergency vehicles.
(c) Develop plans and recommendations for effective
motor vehicle and pedestrian traffic flow and safety
during, and after a disaster.
(d) Provide emergency debris removal.
(2) Utilities
14 Appendix 1, Direction and Control
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
(a) Develop polices and SOPs for providing and
maintaining the sanitary sewer system, storm
drainage system, wastewater treatment plant and lift
stations, and a safe and continuous water supply.
(b) Coordinate and prioritize public utility restoration.
(c) Coordinate with private utilities the restoration of
private utilities to critical and essential facilities.
(d) Assist the BIFD with rescue operations, if requested
and as resources and training allow.
(3) Facilities/Fleet
(a) Provide damage assessment and emergency repairs
for city-owned vehicles and equipment.
(b) Coordinate fuel-dispensing services for emergency
equipment and vehicles.
C. Local
1. American Red Cross
a) For incidents confined to the City’s jurisdiction, the American Red
Cross (ARC) may assign a representative to the EOC, if
appropriate. In multi-jurisdictional incidents, the ARC
representative will be assigned to the County EOC.
b) Activate, manage, and support public mass care shelters at sites
selected in coordination with the EMC or DEM.
c) Provide additional mass care services to both disaster victims and
relief workers in the form of fixed and mobile feeding sites and to
victims in the form of blankets, first aid, disaster welfare inquiry,
and disaster-related mental health services. The ARC can also
provide individual assistance to victims in the form of emergency
grants for disaster-caused emergency needs related to food,
clothing, shelter, and health.
d) Coordinate mental health counseling for disaster victims.
e) Provide training for mass care shelter support staff.
D. Others
Appendix 1, Direction and Control 15
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
1. Bainbridge Island Fire Department
a) Assist the City in developing emergency and evacuation plans.
b) Provide EOC.
c) Document disaster-related activities and costs associated with the
City.
d) Provide emergency medical services with transportation to
hospitals.
e) Provide fire suppression and control.
f) Provide assistance for search and rescue operations, if requested
and as resources allow.
g) Provide light and limited heavy and technical rescue, if requested
and as resources allow.
h) Assist the Kitsap County Coroner’s Office, if requested and as
resources allow.
i) Provide initial hazardous materials incident response. Coordinate
with outside agencies, as deemed appropriate.
j) Provide support to the City in citywide structural damage
assessment, traffic control, emergency warnings, road closure, and
protection of property, if requested and as resources allow.
k) Support evacuation efforts, as deemed appropriate.
l) Provide support to the City’s Public Information Officer in the
dissemination of emergency warning information to the public.
1. Bainbridge Island School District
a) Provide public shelters through agreements with the ARC.
b) Provide buses for transportation, if requested and as resources
allow.
c) Provide school situation reports to the EOC.
16 Appendix 1, Direction and Control
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
d) Provide damage assessment reports to the EOC from field
observations of bus drivers and other personnel, if requested and as
resources allow.
e) Provide a representative to the EOC, if requested and as resources
allow.
2. Kitsap County Coroner’s Office
a) Coordinate and provide emergency mortuary services.
b) Provide coordination with other agencies and State and Federal
authorities regarding emergency mortuary activities.
3. Kitsap County Department of Emergency Management
a) Coordinate emergency activities of local agencies in preparing for
and responding to an emergency or disaster.
b) Provide communications coordination for response agencies during
a disaster.
c) Act as the sole contact point for requesting disaster assistance from
other governmental agencies, except mutual aid.
d) Prepare damage assessment and analysis reports, as deemed
appropriate.
e) Assist the City in warning the public of an impending emergency
or disaster and provide adequate instructions before, during, and
after an emergency or disaster.
f) Provide public information and education as it pertains to disaster
preparedness and response.
g) Coordinate the use of all available resources.
h) Maintain current SOPs for DEM.
i) Develop procedures for and coordinate the registration of
temporary emergency workers and volunteers on behalf of the
City.
Appendix 1, Direction and Control 17
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
4. Kitsap Public Health District
Provide or coordinate health and environmental health services and
activities including:
a) Coordination of public information programs dealing with personal
health and hygiene such as disease control operations, sanitation
activities, and potable water supply.
b) Identification and coordination of activation of additional mental
health professionals, as deemed necessary.
c) Organization and mobilization of public health services during an
emergency or disaster.
d) Detection and identification of possible sources of contamination
dangerous to the general public health of the community.
e) Surveillance, identification, and control of communicable disease.
f) Coordination of preventive medical and health services.
g) Representation at the County EOC for coordination of public
health services.
h) Inoculation of individuals if deemed necessary due to a threat of
disease, if appropriate.
i) Coordination of health and sanitation services at mass care
facilities.
5. Kitsap County Sheriff’s Office
a) Provide assistance for crime prevention and detection programs
and the apprehension of criminals, if requested and as resources
allow.
b) Provide assistance for crowd and traffic control, emergency first
aid, and safety programs, if requested and as resources allow.
c) Provide for search and rescue operations, if requested and as
resources allow.
18 Appendix 1, Direction and Control
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
6. Kitsap Transit
a) For incidents confined to the City’s jurisdiction, Kitsap Transit will
coordinate directly with the EOC. In multi-jurisdictional incidents,
Kitsap Transit coordination will be through the Kitsap County
EOC.
b) Coordinate public transportation resources, if requested.
c) Advise on public transportation issues.
7. Utilities - Private
Electrical - Puget Sound Energy
a) Provide power outage and distribution advice.
b) Provide power outage impact predictions.
E. State
1. Emergency Management Division
a) Coordinate emergency activities of State agencies in preparing for
and responding to an emergency or disaster.
b) Assist in coordinating communication for responding agencies
during an emergency or disaster.
c) Act as a contact point for requesting disaster assistance from other
governmental agencies, except mutual aid.
d) Prepare damage assessment and analysis reports, as necessary.
e) Assist in warning the public of an impending emergency or
disaster and provide instructions before, during, and after
emergencies, as deemed appropriate and as feasible.
f) Provide public information and education as it pertains to
emergency or disaster preparedness and response.
g) Coordinate the use of all available State resources.
Appendix 1, Direction and Control 19
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
2. Washington State Patrol
a) Provide assistance for crime prevention and detection programs
and the apprehension of criminals, if requested and as resources
allow.
b) Provide assistance for crowd and traffic control, emergency first
aid, and safety programs, if requested and as resources allow.
c) Provide a representative to serve as the Incident Commander for
hazardous materials incidents, if requested or if the incident is
located on a State highway.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Center Manual
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Center Manual
D. Kitsap County Hazard Identification and Vulnerability Assessment
E. RCW 38.52, Emergency Management
F. RCW 40.10.010, Essential Records – Designation-List – Security and Protection
– Reproduction
G. RCW 42.12, Vacancies
H. RCW 42.14, Continuity of Government Act
I. Washington State Comprehensive Emergency Management Plan
J. National Response Plan
VII. ATTACHMENTS
A. Attachment A, Emergency Management Organization Chart
B. Attachment B, Emergency Operations Center Organization and Responsibility
Chart
C. Attachment C, Functional Responsibility Matrix
20 Appendix 1, Direction and Control
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
APPENDIX 1
DIRECTION AND CONTROL
ATTACHMENT A
EMERGENCY MANAGEMENT
ORGANIZATION CHART
CITY OF BAINBRIDGE ISLAND
CITY COUNCIL & MAYOR
KITSAP COUNTY
DEPARTMENT OF
EMERGENCY
MANAGEMENT
PUBLIC INFORMATION
OFFICER
VOLUNTEERS AND
PRIVATE
ORGANIZATIONS
CITY DEPARTMENTS
City Administration
City Manager
City Clerk
Information Technology
Finance and Admin Services
Human Resources
Finance
Municipal Court
Planning & Community Development
Police
Police
Harbor Master
Public Works
Administration
Engineering
Operations & Maintenance
LIAISONS:
American Red Cross
Bainbridge Island Fire Dept.
Bainbridge Island School District
Kitsap County Coroner’s Office
Kitsap County Health District
Kitsap County Sheriff’s Office
Kitsap Transit
Bainbridge Island Metropolitan
Park & Recreation District
WASHINGTON STATE
EMERGENCY
MANAGEMENT
DIVISION
LEGAL
REPRESENTATIVE
SAFETY OFFICER
EMERGENCY
MANAGEMENT
COORDINATOR
(City Manager)
Appendix 1, Direction and Control 22
Attachment A, Emergency Management Organization Chart
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
PUBLIC INFORMATION
OFFICER
(Executive Department)
APPENDIX 1 - DIRECTION AND CONTROL
ATTACHMENT B
EMERGENCY OPERATIONS CENTER
ORGANIZATION AND RESPONSIBILITY CHART
OPERATIONS
SECTION
EMERGENCY
MANAGEMENT
COORDINATOR
(City Manager)
POLICY SECTION
(City Council & Mayor)
Coordinates and provides
support for tactical operations
at the incident site to reduce
the immediate hazard, save
lives, and property, establish
control, and restore to normal
conditions.
Implements the Incident
Action Plan.
PLANNING SECTION LOGISTICS SECTION
FINANCE & ADMIN
SECTION
LIAISONS
(As appropriate)
LEGAL
REPRESENTATIVE
(City Attorney)
Collects, analyses, and
disseminates information to
the appropriate persons or
departments.
Maintains information and
status of resources assigned.
Prepares the Incident Action
Plan.
Coordinates support needs:
personnel, facilities,
transportation, supplies,
equipment maintenance,
fueling, food service, and
medical services.
Coordinates and maintains the
communication/computer
systems and message control
center.
Manages the budget &
finances, maintains financial
records and other official City
records, and ensures all
regulatory requirements are
met.
Manages human resource
records – emergency worker
registration, claims, payroll,
and benefits.
INCIDENT COMMANDER
(Police, Public Works, or Fire)
SAFETY OFFICER
(As Assigned)
Appendix 1, Direction and Control 23
Attachment B, EOC Organizational and Responsibility Chart
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
APPENDIX 1
ADMINISTRATIVE
ATTACHMENT C
FUNCTIONAL RESPONSIBILITY MATRIX
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Appendix 1, Direction & Control S L S L S S S S S S S S S S S S S L S S S
Appendix 2, Public Information L S S L S S S S S S S S S
Appendix 5, Administration and Finance L S S S L S S S S S S S
Appendix 6, Training, Drills, & Education L S S S S S S L S S S L S
ESF 1, Transportation S S S S S S S L L S
ESF 2, Communications & Warnings S S L S S S L L S S S S S L S S
ESF 3, Public Works & Engineering S S S S S L S L S
ESF 4, Firefighting L S S S S S
ESF 5, Information Analysis & Planning S S S S S S S L S S S
ESF 6, Sheltering & Mass Care L S S S S S S S
ESF 7, Resource Management S S S S S S S S S S S L S
ESF 8, Health, Medical & Mortuary Services L S S L L S L S S S
ESF 9, Search & Rescue S S S L S S S
ESF 10, Hazardous Materials L S S S S S S S S L
ESF 11, Food, Water, & Donated Goods L S S S S S L S S S
ESF 12, Energy S S L S S
ESF 13 – 19, Reserved for Future Use
ESF 20, Military Support to Civil Authorities L S S
ESF 21, Recovery & Restoration S L S S S S S S S S S S S S S S
ESF 22, Law Enforcement S S S L S S
ESF 23, Damage Assessment S S S S S S S S S L S S S S
ESF 24, Evacuation & Movement S S S S S S S S S L S S
Appendix 1, Direction and Control
Attachment C, Functional Responsibility Matrix
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Appendix 1, Direction and Control
Attachment C, Functional Responsibility Matrix
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APPENDIX 2
PUBLIC INFORMATION
I. PURPOSE
To ensure effective dissemination of prompt and accurate information and instructions to
the public and media during an emergency or disaster.
II. POLICIES
It is essential that accurate, timely, and consistent information be disseminated to the
public. The City will coordinate the development and dissemination of all disaster-
related public information through the Public Information Officer (PIO).
III. PLANNING ASSUMPTIONS
A. The Emergency Management Coordinator (EMC) appoints a PIO to act as the
official for coordinating the dissemination of emergency public information as
approved and authorized by the EMC.
B. Emergency public information shall be coordinated by the PIO with prior
approval from the EMC.
C. The EMC may appoint an Assistant PIO when media briefings are required from
multiple locations or the situation requires it.
D. Media briefings will normally take place at City Hall. In the event that this
location is not functional or communications are inadequate, alternate locations
will be identified by the EMC and announced by the PIO.
E. The PIO shall utilize the PIO Emergency Checklist and PIO Press Release
Worksheet for guidance during emergency and disaster situations requiring the
dissemination of emergency public information.
F. Any or all of the following methods may be utilized to relay emergency
information to the public:
Print, radio, social media and television media
City and County websites
Printed education/information materials
City and amateur radio systems
Public address systems
Emergency Alert System (EAS) - KIRO 710 AM & KOMO 1000 AM
Appendix 2, Public Information
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Comprehensive Emergency Management Plan
G. The EAS is activated for immediate life-threatening situations and only when
time limitations or incident severity prohibit the information from being
distributed to the media through normal channels.
H. Activation of the EAS is authorized by the Kitsap County Department of
Emergency Management (DEM) and is activated by the Kitsap County Central
Communications Center (CENCOM).
I. It is anticipated that in some circumstances emergency public information may
need to be released from field command posts. In this event, the individual in
charge at the location shall notify the EOC in a timely manner and provide
detailed information regarding information released.
J. The City can post emergency public information to the City’s website as well as
DEM’s website, and a regional governmental website called GOVLINK. The
PIO will coordinate the information posted to all websites. GOVLINK is a shared
Internet website that posts headlines of information releases. When users click on
the headline, they are routed directly to the sponsoring agency’s website where
they can view the complete public information statement.
K. In an emergency, people will first turn to traditional sources of information. It is
important to ensure the same message is given to all “traditional” sources.
IV. CONCEPT OF OPERATIONS
A. Overview
The PIO, as authorized by the EMC, will coordinate release of information and
instructions to the public and may coordinate with other PIOs, if appropriate.
B. Objectives
The public information objectives during an emergency or disaster are:
To inform the public and City employees of the presence of a hazardous
situation, its effects, and proper counter measures.
To coordinate the City's release of public information to the media.
To inform the public on protective measures that can be taken during an
emergency.
To control rumors and re-assure the public.
To provide ongoing information about emergency operations and services.
2 Appendix 2, Public Information
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Comprehensive Emergency Management Plan
To instruct the public on disaster assistance and recovery services and
procedures.
C. Dissemination
1. Methods for dissemination of local emergency information and
instructions will be determined by the PIO, with authorization of the
EMC, depending on available means as appropriate to the emergency
including radio, newspapers, television, electronic communications,
mobile public address systems, and door-to-door contact.
2. Information will also be disseminated to the City Council, Mayor,
emergency personnel in the field, and other City employees so they know
what information and guidance is being released to the public.
3. Dissemination of public information regarding City activities and services
relating to an emergency should be reviewed and coordinated with the
PIO.
4. A Joint Information Center (JIC) may be established by DEM to
coordinate emergency public information where multiple jurisdictions are
involved in the emergency response. This facility would be in direct
contact with the EOC, may include PIOs from other jurisdictions, and
may be in conjunction with State and Federal information efforts. The
location of the J IC will be determined on a case-by-case basis.
5. Up-to-date distribution lists will be maintained by the PIO.
D. Special Groups and Instructions
1. There may be non-English speaking persons in the City. In the event that
public information needs to be translated, interpreters will be coordinated
through DEM.
2. Special instructions and provisions may be made for hospitals, nursing
homes, schools, or other groups.
V. RESPONSIBILITIES
A. City Manager - Emergency Management Coordinator
1. Establish policies and procedures pertaining to the release of emergency
information and instructions.
2. Represent the City at press conferences, public hearings, and other public
events, as appropriate.
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3. Appoint a PIO to coordinate the dissemination of emergency public
information.
4. Approve all press releases and briefings.
5. Support the PIO in coordinating all press releases and briefings.
B. All City Departments
1. Provide pertinent and timely information (e.g. road closures, emergency
instructions, available assistance, place of contact for missing relatives,
restricted areas, etc.) to the EOC regarding field activities and emergency
public information.
2. Coordinate requests for assistance through the EOC.
3. Notify the designated PIO of rumors and misinformation so that
corrections can be prepared immediately.
C. Finance & Administrative Services
1. Represent the City at press conference, public hearings, and other public
events, as directed by the EMC.
2. Receive EMC approval for all press releases and briefings.
3. Coordinate with DEM and other local jurisdictions when information is to
be released on the EAS, GOVLINK, or other shared information systems.
4. Gather and coordinate emergency public information for timely release to
the public.
5. Notify appropriate agencies to assist in the dissemination of emergency
public information.
6. Give regular information briefings to City officials, news media, and the
public, as authorized by the EMC.
7. Provide information to City departments that may dispense information so
that everyone is given the same message.
8. Provide pre-printed emergency public information brochures for
distribution to the public.
9. Recommend appropriate location(s) for public official and media
briefings to the EMC.
4 Appendix 2, Public Information
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10. Monitor media coverage and public reaction and perceptions and identify
rumors and misinformation as soon as possible. Prepare correction, if
applicable.
D. Local
Kitsap County Department of Emergency Management
Throughout the emergency or disaster, the DEM PIO will coordinate with City
and State PIOs to develop and disseminate emergency public information.
E. State
1. Throughout the emergency, public information staff from the State EOC
will work with the Governor's press secretary to develop and disseminate
information regarding the emergency and State response efforts. State
EOC staff will also be available to assist local officials in disseminating
emergency instructions to affected communities.
2. Coordinates with local and Federal agencies on the release of emergency
information and instructions.
F. Federal
The Federal Emergency Management Agency provides for the assignment and
establishment of Public Information operations at the Joint State/Federal Disaster
Field Office after a Presidential Disaster Declaration.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Center Manual
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Center Manual
D. Washington State Comprehensive Emergency Management Plan
E. National Response Plan
VII. ATTACHMENTS
None
Appendix 2, Public Information
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APPENDIX 3
REFERENCES
This Appendix is a compilation of references used in the completion of this version of the City of
Bainbridge Island’s Comprehensive Emergency Management Plan. References include: City,
County, State, and Federal codes and regulations as well as plans and widely used standards.
CODES AND REGULATIONS
City of Bainbridge Island
Ordinance 2013-09, Emergency Management Organization
Interlocal Agreement for Emergency Management Services, KC-496-13
Kitsap County
Kitsap County Code, Chapter 2.104 Emergency Management
Washington State
RCW 10.93, Washington Mutual Aid Peace Officers Power Act
RCW 35.33.081, Emergency Expenditures – Non-debatable Emergencies
RCW 35.33.091, Emergency Expenditures – Other Emergencies - Hearing
RCW 35.33.101, Emergency Warrants
RCW 35.33.111, Forms – Accounting –Supervision by state
RCW 35A.38, Emergency Services
RCW 38.52, Emergency Management
RCW 38.52.020, Declaration of policy and purpose
RCW 38.52.070, Local Organization and Joint Local Organizations Authorized – Establishment,
Operation- Emergency Powers, Procedures
RCW 38.52.110, Use of Existing Services and Facilities – Impressment of Citizenry
RCW 39.34, Interlocal Cooperation Act
RCW 40.10.010, Essential Records – Designation – List-Security and Protection – Reproduction
RCW 42.12, Vacancies
RCW 42.14, Continuity of Government Act
RCW 43.21 G, Energy Supply- Emergencies and Alerts
RCW 43.43, Washington State Patrol - State Fire Service Mobilization Plan
RCW 47.68.380, Search and Rescue
RCW 49.60.400, Discrimination, Preferential Treatment Prohibited
RCW 68.50.010, Coroner’s Jurisdiction over Remains
Section 7 of Article VIII of Washington State Constitution
WAC 118-04, Emergency Worker Program
WAC 118-30, Local Emergency Management/Services Organizations, Plans, & Programs
WAC 296-62, General Occupational Health Standards
Appendix 3, References 1
June 2013
City of Bremerton
Comprehensive Emergency Management Plan
Federal
Public Law 93-288, Disaster Relief Act of 1974, as amended by Public Law 100-707, the Robert
T. Stafford Disaster Relief and Emergency Assistance Act
Public Law 96-342, Improved Civil Defense Act of 1980, as amended.
Public Law 99-499, Superfund Amendments & Reauthorization Act (SARA)of 1986, Title III,
Emergency Planning and Community Right to Know
Superfund Amendments and Re-Authorization Act of 1986 (SARA Title III)
Title 44, CFR, Section 205.16 – Nondiscrimination
PLANS
Bainbridge Island Fire Department – Standard Operating Procedures
City of Bainbridge Island Emergency Operations Center Manual
American Red Cross Disaster Plan
American Red Cross Disaster Services Regulations and Procedures: Survey/Damage Assessment
Interstate Mutual Aid Compact
Kitsap County Alternate Communication System Plan
Kitsap County Communications Plan
Kitsap County Comprehensive Emergency Management Plan
Kitsap County Coroner’s Emergency Operations Plan
Kitsap County Disaster Recovery Plan
Kitsap County Emergency Alert System Plan
Kitsap County Emergency Medical Services Patient Care Protocols
Kitsap County Emergency Operations Center Manual
Kitsap County Fire Chiefs Association’s Mass Casualty Incident Plan
Kitsap County Fire Resource Plan
Kitsap County Generator Refueling Plan
Kitsap County Hazard Identification and Vulnerability Assessment
Kitsap County Health District Emergency Response Plan
Kitsap County Public Information Officer’s Manual
Kitsap County Sheriff’s Office Standard Operating Policies and Procedures Manuals
Kitsap Transit Emergency Operations Plan
Military Support to Civil Authorities Plan, Headquarters I Corps and Fort Lewis
National Response Plan
National Search and Rescue Plan
South Puget Sound Region Fire Defense Mobilization Plan
Washington State Comprehensive Emergency Management Plan
Washington State Department of Health – Sizing Guidelines for Water Systems
Washington State Department of Transportation Disaster Plan
Washington State Emergency Communication Development Plan
Washington State Emergency Management Disaster Assistance Guide for Local Governments
2 Appendix 3, References
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APPENDIX 4
DEFINITIONS AND ACRONYMS
DEFINITIONS
ACCESS ( A Central Computerized Enforcement Service System) - Statewide law
enforcement data network controlled and administered by the Washington State Patrol. Provides
capability to send warning and notification of emergencies from state to local jurisdictions.
Access control point – Road or highway control point staffed primarily by State or County law
enforcement, augmented as necessary by the National Guard and/or designated response
agencies to facilitate the exit from and deny the entry of unauthorized personnel into an area of
risk. Access control is an enforcement function involving the deployment of vehicles,
barricades, or other devices around the perimeter of the risk area, to deny access into the area.
Air Force Rescue Coordination Center (AFRCC) - The Rescue Coordination Center (RCC)
operated by the U.S. Air Force at Langley Air Force Base, Virginia, which coordinates the
federal response in search and rescue (SAR) operations within the Inland Search and Rescue
Region. This Region is defined as the 48 contiguous states (see RCC definition).
Air search and rescue - Search and rescue operations for aircraft in distress, missing, or
presumed down are conducted by the Washington State Department of Transportation, Aviation
Division, under authority of Revised Code of Washington (RCW) 47.68 and Washington
Administrative Code (WAC) 468.200. Related land SAR operations, including the rescue and/or
recovery of victims of a downed aircraft incident, are the responsibility of the chief law
enforcement officer in whose jurisdiction the incident site is located. Air search and rescue does
not include air support of land search and rescue operations conducted under authority of
Chapter 38.52 RCW. See also SEARCH AND RESCUE.
Comprehensive Emergency Management Network (CEMNET) - Dedicated 2-way Very
High Frequency (VHF) low-band radio system. Provides direction and control capability for
state and local jurisdictions for administrative use, and during an emergency or disaster. This is
an emergency management net belonging to and managed by the Washington State Military
Department, Emergency Management Division.
Damage assessment – Estimation of damages made after a disaster has occurred which serves as
the basis of the Mayor’s proclamation of emergency.
Disaster analysis – The collection, reporting and analysis of disaster-related damages to
determine the impact of the damage and to facilitate emergency management of resources and
services to the impacted area.
Direction and control exercise - An activity in which emergency management officials
respond to a simulated incident from their command and control centers. It mobilizes emergency
management and communications organizations and officials. Field response organizations are
not normally involved.
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Disaster - An event expected or unexpected, in which a community’s available, pertinent
resources are expended, or the need for resources exceeds availability, and in which a
community undergoes severe danger, incurring losses so that the social or economic structure of
the community is disrupted and the fulfillment of some or all of the community’s essential
functions are prevented.
Disaster analysis – The collection, reporting and analysis of disaster related damages to
determine the impact of the damage and to facilitate emergency management of resources and
services to the impacted area.
Disaster assessment – Estimation of damages made after a disaster has occurred which serves as
the basis of a Proclamation of a Local Emergency.
Disaster Field Office (DFO) - The office established in or near the designated area to support
federal and state response and recovery operations. The Disaster Field Office houses the Federal
Coordinating Officer (FCO) and the Emergency Response Team (ERT) and where possible, the
State Coordinating Officer (SCO) and support staff.
Disaster Recovery Center (DRC) - A temporary facility where, under one roof,
representatives of federal agencies, local and state governments, and voluntary relief
organizations can explain the disaster recovery programs and process applications from
businesses.
Disaster Recovery Manager (DRM) - This is a function, rather than position, to which the
Federal Emergency Management Agency Regional Director delegates the authority to administer
the Federal Emergency Management Agency response and recovery programs. The function
oversees the physical obligation from the President’s Disaster Relief Fund.
Disaster search and rescue - Large-scale search and rescue operations conducted as a result of a
natural or technological (human-caused) emergency, disaster, or catastrophe.
Emergency - “Any hurricane, tornado, storm, flood, high water, wind-driven water, tidal wave,
tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion,
or other catastrophe which requires emergency assistance to save lives and protect public health
and safety or to avert or lessen the threat of a major disaster.” (Public Law 92-288)
Emergency Alert System (EAS) - Established to enable the President, federal, state, and local
jurisdiction authorities to disseminate emergency information to the public via the Commercial
Broadcast System. Composed of amplitude modulation (AM), frequency modulation (FM),
television broadcasters, and the cable industry. Formerly known as the Emergency Broadcast
System (EBS).
Emergency Management or Comprehensive Emergency Management - The preparation for
and the carrying out of all emergency functions other than functions for which the military forces
are primarily responsible, to mitigate, prepare for, respond to, and recover from emergencies and
disasters, to aid victims suffering from injury or damage resulting from disasters caused by all
2 Appendix 4, Definitions and Acronyms
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Comprehensive Emergency Management Plan
hazards, whether natural or technological, and to provide support for search and rescue
operations for persons and property in distress.
Emergency Operations Center (EOC) - A designated site from which government officials can
coordinate emergency operations in support of on-scene responders.
Emergency Operations Plan (EOP) – Those Plans prepared by county and municipal
government in advance and in anticipation of disasters for the purpose of assuring effective
management and delivery of aid to disaster victims, and providing for disaster prevention,
warning, emergency response, and recovery.
Emergency protective measures – Those efforts to protect life and property against anticipated
and occurring effects of a disaster. These activities generally take place after disaster warning, if
any, and throughout the incident period.
Emergency Support Function (ESF) – The functional approach that groups the types of
assistance that a state is most likely to need, (e.g. mass care, health and medical services) as well
as the kinds of federal operations support necessary to sustain state response actions (e.g.,
transportation, communications). ESFs are expected to support one another in carrying out their
respective missions.
Emergency worker - Emergency worker means any person including but not limited to an
architect registered under Chapter 18.08 RCW or a professional engineer registered under
Chapter 18.43 RCW, who is registered with a local emergency management organization or the
department and holds an identification card issued by the local emergency management director
or the department for the purpose of engaging in authorized emergency management activities or
is an employee of the state of Washington or any political subdivision thereof who is called upon
to perform emergency management activities.
Engineer - Any person registered under Chapter 38.52 RCW as an emergency worker who is
an architect or professional engineer as registered under Chapters 18.08 and
18.43 RCW respectively.
Evacuation – A protective action which involves leaving an area of risk until the hazard has
passed.
Federal Emergency Management Agency (FEMA) - Agency created in 1979 to provide a
single point of accountability for all federal activities related to disaster mitigation and
emergency preparedness, response, and recovery. Federal Emergency Management Agency
manages the President’s Disaster Relief Fund and coordinates the disaster assistance activities of
all federal agencies in the event of a Presidential Disaster Declaration.
Federal Radiological Monitoring and Assessment Plan (FRMAP) - (formerly known as the
Interagency Radiological Assistance Plan) - A plan developed, coordinated and maintained by
the U.S. Department of Energy for provision of federal radiological monitoring and assessment
support during a response to a nuclear emergency.
Appendix 4, Definitions and Acronyms 3
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Comprehensive Emergency Management Plan
Federal radiological emergency response plan - The plan that describes the Federal response
to the radiological and on-site technical aspects of an emergency in the United States and
identifies the lead federal agency for an event. The events include one involving the Nuclear
Regulatory Commission or state licensee, the U.S. Department of Energy or the U.S. Department
of Defense property, a space launch, occurrence outside the United States but affecting the
United States, and one involving radium or accelerator-produced material. Transportation events
are included in those involving the U.S. Nuclear Regulatory Commission, state licensee, U.S.
Department of Energy, or U.S. Department of Defense.
Field Assessment Team (FAST) - A designated team of technical experts from federal, state,
and local emergency management organizations that are alerted and deployed to a disaster to
augment or supplement state and local jurisdiction assessment capabilities.
Forest fire - The uncontrolled destruction of forested lands by wildfires caused by natural or
human-made events. Wildfires occur primarily in undeveloped areas characterized by
forestlands.
Incident - An occurrence or event, either human-caused or natural phenomena, that requires
action by emergency services personnel to prevent or minimize loss of life or damage to property
and/or the environment.
Incident Command System (ICS)
a. An all-hazards, on-scene functional management system that establishes common
standards in organization, terminology, and procedures, provides a means (unified
command) for the establishment of a common set of incident objectives and strategies
during multi-agency/multi-jurisdiction operations while maintaining individual
agency/jurisdiction authority, responsibility, and accountability, and which is a
component of the National Interagency Incident Management Systems (NIMS).
b. An equivalent and compatible all-hazards, on-scene, functional management system.
Individual Assistance (IA) - Supplementary federal assistance available under the Stafford Act
to individuals, families, and businesses which includes disaster housing assistance,
unemployment assistance, grants, loans, legal services, crisis counseling, tax relief, and other
services or relief programs (see Individual and Family Grant Program below).
Individual & Family Grant Program (IFG) - The program authorized under Section 411 of
the Robert T. Stafford Disaster Relief and Emergency Assistance Act for the purpose of making
grants to individuals and families whose disaster-related serious needs or necessary expenses
cannot be satisfied by any other federal, state, or volunteer program. The grant program is
normally seventy-five percent federally funded and twenty-five percent state funded. The state
administers the program.
4 Appendix 4, Definitions and Acronyms
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Comprehensive Emergency Management Plan
Joint Information Center (JIC) - A facility that may be used by affected utilities, state
agencies, counties, local jurisdictions, and/or federal agencies to jointly coordinate the public
information function during all hazards incidents.
Local Emergency Planning Committee (LEPC) - The planning body designated by the
Superfund Amendments and Reauthorization Act, Title III legislation as the planning body for
preparing local hazardous materials plans.
Major disaster - As defined in federal law, is any hurricane, tornado, storm, flood, high water,
wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide,
snowstorm, drought, fire, explosion, or other technological or human caused catastrophe in any
part of the United States which, in the determination of the President, causes damage of
sufficient severity and magnitude to warrant major disaster assistance in alleviating the damage,
loss, hardship, or suffering caused thereby.
Military Department - Refers to the Emergency Management Division, the Army and Air
National Guard, and Support Services.
Mitigation - Actions taken to eliminate or reduce the degree of long-term risk to human life,
property, and the environment from natural and technological hazards. Mitigation assumes our
communities are exposed to risks whether or not an emergency occurs. Mitigation measures
include but are not limited to: building codes, disaster insurance, hazard information systems,
land use management, hazard analysis, land acquisition, monitoring and inspection, public
education, research, relocation, risk mapping, safety codes, statutes and ordinances, tax
incentives and disincentives, equipment or computer tie downs, and stockpiling emergency
supplies.
National Contingency Plan (NCP) - “The National Oil and Hazardous Substances Pollution
Contingency Plan” (40 CFR Part 300) prepared by the Environmental Protection Agency to put
into effect the response powers and responsibilities created by the Comprehensive
Environmental Response, Compensation and Liability Act, and the authorities established by
Section 311 of the Clean Water Act.
National Incident Management System (NIMS) – A concept that provides for a total approach
to all risk incident management; NIIMS addresses the Incident Command System (ICS), training,
qualifications and certification, publications management, and supporting technology. NIMS
outlines a standard incident management organization called Incident Command System (ICS)
that establishes five functional areas--command, operations, planning, logistics, and
finance/administration--for management of all major incidents. To ensure further coordination
and during incidents involving multiple jurisdictions or agencies, the principle of unified
command has been universally incorporated into NIMS. This unified command not only
coordinates the efforts of many jurisdictions, but provides for and assures joint decisions on
objectives, strategies, plans, priorities, and public communications.
National Response Center (NRC) - A communications center for activities related to hazardous
materials response actions at Coast Guard headquarters in Washington D.C. The center receives
Appendix 4, Definitions and Acronyms 5
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Comprehensive Emergency Management Plan
and relays notices of discharges or releases to the appropriate on-scene coordinator, disseminates
on-scene coordinator and Regional Response Team reports to the National Response Team when
appropriate, and provides facilities for the National Response Team to use in coordinating
national response action when required.
National Response Plan (NRP) - The plan that establishes the basis for the provision of federal
assistance to a state and the local jurisdiction impacted by a catastrophic or significant disaster or
emergency that result in a requirement for federal response assistance.
National Search and Rescue Plan (NSRP) - A U.S. interagency agreement providing a national
plan for the coordination of Search and Rescue services to meet domestic needs and international
commitments.
National Warning System (NAWAS) - The federal portion of the Civil Defense Warning
System, used for the dissemination of warnings and other emergency information from the
Federal Emergency Management Agency National or Regional Warning Centers to Warning
Points in each state. Also used by the State Warning Points to disseminate information to local
Primary Warning Points. Provides warning information to state and local jurisdictions
concerning severe weather, earthquake, flooding, and other activities affecting public safety.
Preliminary Damage Assessment (PDA) - The joint local, state, and federal analysis of damage
that has occurred during a disaster and which may result in a Presidential declaration of disaster.
The PDA is documented through surveys, photographs, and other written information.
Preliminary damage assessment team - An ad hoc group that comes together after a disaster
whose main purpose is to determine the level of disaster declaration that is warranted. The team
usually consists of federal, state, and local representatives to do an initial damage evaluation to
sites damaged.
Preparedness - Actions taken in advance of an emergency to develop operational capabilities
and facilitate an effective response in the event an emergency occurs. Preparedness measures
include but are not limited to continuity of government, emergency alert systems, emergency
communications, emergency operations centers, emergency operations plans, emergency public
information materials, exercise of plans, mutual aid agreements, resource management, training
response personnel, and warning systems.
Presidential declaration - Formal declaration by the President that an Emergency or Major
Disaster exists based upon the request for such a declaration by the Governor and with the
verification of Federal Emergency Management Agency preliminary damage assessments.
Primary agency - A state agency or agency assigned primary responsibility to manage and
coordinate a specific ESF. Primary agencies are designated based on who has the most
authorities, resources, capabilities, or expertise relative to accomplishment of the specific
Emergency Support Function (ESF) with assistance, if requested, from the state EOC. An
example of a primary agency is the Department of Transportation for ESF 1, Transportation.
6 Appendix 4, Definitions and Acronyms
June 2013
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Comprehensive Emergency Management Plan
Project worksheet – Detailed record of an on-site inspection of disaster damage caused to
property of the state and local jurisdictions.
Protection - Any means by which an individual protects their body. Measures include masks,
self-contained breathing apparatuses, clothing, structures such as buildings, and vehicles.
Public Assistance (PA) - Supplementary federal assistance provided under the Stafford Act to
state and local jurisdictions, special purpose districts, Native Americans, or eligible private,
nonprofit organizations.
Public Assistance Officer (PAO) - A member of the Federal Emergency Management Agency
Regional Director’s staff who is responsible for management of the Public Assistance Program.
Radio Amateur Civil Emergency Services (RACES) - Licensed amateur radio operators who
support state and local jurisdictions during emergencies or disasters.
Radiological Response Team (RRT) - A community-based radiological defense cadre
consisting of members from the community emergency services, vital facilities, and essential
services. This cadre, trained and exercised on an on-going basis, forms a baseline radiological
defense capability, which can be used for surge training and to assist in the rapid build up of
community radiological defense capability during an increased readiness period. The
Radiological Response Team may be used to respond to peacetime radiological accidents such as
transportation and nuclear power plant accidents.
Recovery
a. Activity to return vital life support systems to minimum operating standards and long-
term activity designed to return life to normal or improved levels, including some form of
economic viability. Recovery measures include, but are not limited to, crisis counseling,
damage assessment, debris clearance, decontamination, disaster application centers,
disaster insurance payments, disaster loans and grants, disaster unemployment assistance,
public information, reassessment of emergency plans, reconstruction, temporary housing,
and full-scale business resumption.
b. The extrication, packaging, and transport of the body of a person killed in a search and
rescue incident.
Response - Actions taken immediately before, during, or directly after an emergency occurs, to
save lives, minimize damage to property and the environment, and enhance the effectiveness of
recovery. Response measures include, but are not limited to, emergency plan activation,
emergency alert system activation, emergency instructions to the public, emergency medical
assistance, staffing the emergency operations center, public official alerting, reception and care,
shelter and evacuation, search and rescue, resource mobilization, and warning systems
activation.
Robert T. Stafford Disaster Relief and Emergency Assistance Act - (Public Law 93-288, as
amended) - The act that authorizes the greatest single source of federal disaster assistance. It
authorizes coordination of the activities of federal, state, and volunteer agencies operating under
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Comprehensive Emergency Management Plan
their own authorities in providing disaster assistance, provision of direct federal assistance as
necessary, and provision of financial grants to state and local jurisdictions as well as a separate
program of financial grants to individuals and families. This act is commonly referred to as the
Stafford Act.
Search and Rescue (SAR) - The act of searching for, rescuing, or recovering by means of
ground, marine, or air activity any person who becomes lost, injured, or is killed while outdoors
or as a result of a natural or human-caused event, including instances of searching for downed
aircraft when ground personnel are used. Includes DISASTER, URBAN, and WILDLAND
SEARCH AND RESCUE. Also referred to as LAND SEARCH AND RESCUE to differentiate
from AIR SEARCH AND RESCUE.
Shelter in place – A protective action that involves taking cover in a building that can be made
relatively airtight. Generally, any building suitable for winter habitation will provide some
protection with windows and doors closed and heating, ventilation, and air conditioning system
turned off. Increased effectiveness can be obtained in sheltering by methods such as using an
interior room or basement, taping windows and doors, and other more elaborate systems to limit
natural ventilation. To be used as a protective action, sheltering requires the ability to
communicate to the public when it is safe and/or necessary to emerge from the shelter.
Spill response - All actions taken in carrying out the Washington State Department of
Ecology’s responsibilities to spills of hazardous materials, e.g. receiving and making
notifications, information gathering and technical advisory phone calls, preparation for and travel
to and from spill sites, direction of clean-up activities, damage assessment, report writing,
enforcement investigations and actions, cost recovery, and program development.
SPORE - A reproductive form some microorganisms can take to become resistant to
environmental conditions, such as extreme heat or cold, while in a “resting stage”.
State and Regional Disaster Airlift Plan (SARDA) - A plan prepared by Washington State
Department of Transportation, Aviation Division, which provides overall policy and guidance
for aviation support in time of emergency.
Support agency - An agency designated to assist a specific primary or joint primary agency with
available resources, capabilities, or expertise in support of Emergency Support Function (ESF)
activities under the coordination of the primary or joint primary agency. An example of a
support agency is the Department of Agriculture for ESF 8 - Health and Medical Services.
Tabletop exercise - An activity in which officials and key staff or others with emergency
responsibilities are gathered together informally to discuss simulated emergency situations. It is
designed to elicit constructive discussion by the participants without time constraints.
Participants evaluate plans and procedures and resolve questions of coordination and assignment
of responsibilities in a non-threatening format under minimum stress.
Terrorism - The unlawful use of force or violence committed by an individual or group against
persons or property in order to intimidate or coerce a government, the civilian population, or any
segment thereof in furtherance of political or social objectives.
8 Appendix 4, Definitions and Acronyms
June 2013
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Comprehensive Emergency Management Plan
Title III - Public Law 99-499, Superfund Amendment and Reauthorization Act (SARA) of
1986, Title III, Emergency Planning Community Right-to-Know Act (EPCRA), requires the
establishment of state and local planning organizations, State Emergency Response Commission
(SERC) - a subcommittee of the Emergency Management Council -, and Local Emergency
Planning Committees (LEPCs) to conduct emergency planning for hazardous materials incidents.
It requires (1) site-specific planning for extremely hazardous substances, (2) participation in the
planning process by facilities storing or using hazardous substances, and (3) notifications to the
commission or committee of releases of specified hazardous substances. It also provides for
mechanisms to provide information on hazardous chemicals and emergency plans for hazardous
chemical events to the public.
Urban Fire - Fire that is primarily found within the boundaries or limits of a city.
Urban Search and Rescue (USAR) - Locating, extricating, and providing for the immediate
medical treatment of victims trapped in collapsed or damaged structures.
Urban search and rescue task force - A 62 member organization sponsored by the Federal
Emergency Management Agency in support of Emergency Support Function 9. The task force is
trained and equipped to conduct heavy urban search and rescue and is capable of being deployed
to any disaster site nationwide.
Weapon of Mass Destruction (WMD) (Title 18, USC, Section 2332a) - Any weapon or
device that is intended or has the capability to cause death or serious bodily injury to a
significant number of people through the release, dissemination, or impact of toxic or poisonous
chemicals or their precursors; a disease organism; or radiation or radioactivity. Any explosive,
incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than four
ounces, missile having an explosive or incendiary charge of more than one-quarter ounce, minor
device similar to the above; poison gas; any weapon that is designed to release radiation or
radioactivity at a level dangerous to life.
Wildland - An area in which development is essentially non-existent except for roads, railroads,
power lines, and similar transportation facilities. Used in place of WILDERNESS, which
frequently refers to specifically designated federal lands intended to remain in their natural state
to the greatest extent possible.
Wildland fire - Fire that occurs in wildland areas made up of sagebrush, grasses, or other similar
flammable vegetation.
Wildland search and rescue - Search and rescue conducted in wildland areas. Due to the
increasing wildland urban interface, wildland search and rescue strategy and tactics may also be
employed for subjects lost or missing in urban or suburban areas. See SEARCH AND RESCUE,
DISASTER SEARCH AND RESCUE, and URBAN SEARCH AND RESCUE.
Appendix 4, Definitions and Acronyms 9
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ACRONYMS
ACCESS A Central Computerized Enforcement Service System
AFRCC Air Force Rescue Coordination Center
ALS Advanced Life Support
ARC American Red Cross
ARES Alternate Radio Emergency Services
BIFD Bainbridge Island Fire Department
BLS Basic Life Support
CEMP Comprehensive Emergency Management Plan
CENCOM Kitsap County Central Communications Center
CFR Code of Federal Regulation
CISD Critical Incident Stress Debriefing
COMVAN Communications Van
DCD Department of Community Development
DCTED Washington State Department of Community Trade & Economic Development
DEM Kitsap County Department of Emergency Management
DFO Disaster Field Office
DOE Department of Energy
DNR Washington State Department of Natural Resources
DOD United States Department of Defense
DOH Department of Health
DOL Department of Labor
DOT Department of Transportation
DRAC Disaster Resource Assistance Center
DRC Disaster Recovery Center
DSHS Department of Social and Health Services
DSR Disaster Survey Report
EAS Emergency Alert System
EBS Emergency Broadcasting System
EIDL Economic Injury Disaster Loans
EMD Washington State Emergency Management Division
EMS Emergency Medical Services
EOC Emergency Operations Center
EOP Emergency Operating Procedures
EPA Environmental Protection Agency
EPCRA Emergency Planning Community Right-to-Know Act
ESF Emergency Support Function
FAA Federal Aviation Administration
FAST Federal Agency Support Team
10 Appendix 4, Definitions and Acronyms
June 2013
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Comprehensive Emergency Management Plan
FBI Federal Bureau of Investigation
FEMA Federal Emergency Management Agency
FHA Farmers Home Administration
FRMAP Federal Radiological Monitoring and Assessment Plan
HIVA Hazard Identification and Vulnerability Assessment
IC Incident Commander
ICS Incident Command System
ICP Incident Command Post
ICS Incident Command System
IFGP Individual & Family Grant Program
JIC Joint Information Center
KCACS Kitsap County Alternative Communications System
KCSO Kitsap County Sheriff’s Office
LEPC Local Emergency Planning Committee
MRC Medical Reserve Corp
MSCA Military Support to Civil Authorities
NAWAS National Warning System
NCP National Contingency Plan
NIMS National Incident Management System
NMFS National Marine & Fisheries Services
NOAA National Oceanic Atmospheric Administration
NRC Nuclear Regulatory Commission
NRC National Response Center
NRP National Response Plan
NRT National Response Team
NWACP Northwest Area Contingency Plan
PDA Preliminary Damage Assessment
PIO Public Information Officer
PL Public Law
PSAP Public Safety Answering Point
RACES Radio Amateur Civil Emergency Services
RCW Revised Code of Washington
RRT Radiological Response Team
RRT Regional Response Team
SAR Search and Rescue
SARA Superfund Amendment and Reauthorization Act
Appendix 4, Definitions and Acronyms 11
June 2013
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Comprehensive Emergency Management Plan
SBA Small Business Association
SOP Standard Operating Procedures
SSA Social Security Administration
UC Unified Command
UHF Ultra High Frequency
USCG United States Coast Guard
USDA United States Department of Agriculture
USFS United States Forrest Service
USFWS United States Fish and Wildlife Service
US&R Urban Search and Rescue
VHF Very High Frequency
WAC Washington Administrative Code
WMD Weapons of Mass Destruction
WSDOT Washington State Department of Transportation
WSP Washington State Patrol
12 Appendix 4, Definitions and Acronyms
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
APPENDIX 5
ADMINISTRATION AND FINANCE
I. PURPOSE
To provide guidelines for fiscal and administrative functions in support of the City of
Bainbridge Island’s (City) emergency services during an emergency or disaster.
II. POLICIES
A. Political subdivisions have the power to enter into contracts and incur obligations
without regard to time-consuming procedures and formalities prescribed by law
(except mandatory constitutional requirements) including, but not limited to,
budget law limitations and the appropriation and expenditure of public funds as
identified in the Revised Code of Washington (RCW) 35.33.081, Emergency
Expenditures – Non-debatable Emergencies.
B. Expenditures necessary for the immediate survival of persons endangered by an
emergency or that may be incurred by a disaster may not exceed the legal
limitations of the budget unless the City Council passes a resolution authorizing
the budget extension.
C. The emergency or disaster response capabilities of the City will be built upon the
capabilities of existing departments, augmented by volunteers and reassignment of
regular personnel to duties that are more urgent during an emergency period.
III. PLANNING ASSUMPTIONS
A. An emergency or disaster may require the expenditure of large sums of money by
the City.
B. Financial operations will be carried out under compressed schedules and intense
public pressures, necessitating expeditious (non-routine) procedures, but with no
lessened requirement for sound financial management and accountability.
C. A Presidential Disaster Declaration will permit funding from the Federal Disaster
Relief Fund under the provisions of Public Law 93-288, Disaster Relief Act of
1974, as amended by Public Law 100-707, the Robert T. Stafford Disaster Relief
and Emergency Assistance Act.
D. Actions, decisions, conditions, and expenses must be documented in an
emergency or disaster to recover Federal and State funds and to provide for legal
documentation.
E. Sufficient administrative personnel will be available to perform support tasks.
Appendix 5, Administration and Finance 1
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Comprehensive Emergency Management Plan
IV. CONCEPT OF OPERATIONS
A. Authorization of Emergency Expenditures
1. Emergency expenditures are not normally integrated into the budgeting
process. Nevertheless, disasters occur on a periodic basis requiring
substantial and necessary unanticipated obligations and expenditures.
2. Local political subdivisions will incur disaster related obligations and
expenditures per the provisions of RCW 38.52.070(2) as follows:
“In carrying out the provisions of this chapter each political subdivision,
in which any disaster as described in RCW 38.52.020 occurs, shall have
the power to enter into contracts and incur obligations necessary to
combat such disaster, protecting the health and safety of persons and
property, and providing emergency assistance to the victims of such
disaster. Each political subdivision is authorized to exercise the powers
vested under this section in the light of the exigencies of an extreme
emergency situation without regard to time-consuming procedures and
formalities prescribed by law (excepting mandatory constitutional
requirements), including, but not limited to, budget law limitations,
requirements of competitive bidding and publication of notices, provisions
pertaining to the performance of public work, entering into contracts, the
incurring of obligations, the employment of temporary workers, the rental
of equipment, the purchase of supplies and materials, the levying of taxes,
and the appropriation and expenditures of public fund.”
3. The City Council is authorized to proclaim a local emergency and to make
the expenditures necessary to meet such emergencies without further
notice of hearing as provided by RCW 35.33.081, Emergency
Expenditures – Non-debatable Emergencies:
“Upon the happening of any emergency caused by violence of nature,
casualty, riot, insurrection, war, or other unanticipated occurrence
requiring the immediate preservation of order or public health, or for the
restoration to a condition of usefulness of any public property which has
been damaged or destroyed by accident, or for public relief from calamity,
or in settlement of approved claims for personal injuries or property
damages, or to meet mandatory expenditures required by laws enacted
since the last annual budget was adopted, or to cover expenses incident to
preparing for or establishing a new form of government authorized or
assumed after adoption of the current budget, including any expenses
incident to selection of additional or new officials required thereby, or
incident to employee recruitment at any time, the city or town legislative
body, upon the adoption of an ordinance, by the vote of one more than the
majority of all members of the legislative body, stating the facts
2 Appendix 5, Administration and Finance
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Comprehensive Emergency Management Plan
constituting the emergency and the estimated amount required to meet it,
may make the expenditures therefore without notice or hearing.”
The payment of emergency warrants is covered under RCW 35.33.101,
Emergency Warrants:
“All expenditures for emergency purposes as provided in this chapter
shall be paid by warrants from any available money in the fund properly
chargeable with such expenditures. If, at any time, there is insufficient
money on hand in a fund with which to pay such warrants as presented,
the warrants shall be registered, bear interest and be called in the same
manner as other registered warrants as prescribed in RCW 35.33.111.”
B. Record Keeping
The City, when expending resources in response to a proclaimed emergency or
disaster, will maintain detailed records during such emergencies or disasters to
meet the financial and accounting requirements of the Federal or State funding
agency. Records will be kept in such a manner that emergency or disaster related
expenditures and obligations of local departments and agencies can be broken out
and identified separate from regular or general programs and activities.
Complete and accurate records are necessary to:
1. Document requests for assistance and ensure maximum eligible
reimbursement.
2. Facilitate reimbursement under approved applications pertaining to
proclaimed local emergencies.
3. Audit reports and records. Detailed records will be kept from the onset of
the emergency or disaster, including but not limited to:
a) Appropriate extracts from payrolls, with any cross-references
needed to locate original documents.
b) A schedule of Cit y equipment used or copies of invoices for rented
equipment.
c) Invoices, warrants, and checks issued and paid for materials and
supplies used on the job.
d) Copies of contracts for all work performed by an outside agency.
Appendix 5, Administration and Finance 3
June 2013
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Comprehensive Emergency Management Plan
C. Federal and State Reimbursement
Emergency or disaster related expenditures and obligations of local political
subdivisions may be reimbursed under a number of Federal or State programs.
Reimbursement of approved costs for work performed in the restoration of certain
public facilities may be authorized by the Federal or State government after a
major disaster declaration by the President or under the statutory authority of
certain Federal agencies.
Other agencies besides the Federal Emergency Management Agency (FEMA)
Public Assistance include:
• Washington State Department of Energy – FCAAP Grants
• U. S. Department of Transportation – Trans Aid
• U. S. Fish and Wildlife
• FEMA Mitigation Program
• U. S. Corps of Engineers
1. Before a Presidential Disaster Declaration
After an occurrence that may result in a declared major disaster or
emergency, the County will assess the situation and prepare an estimate of
labor and damage costs. These estimates will be forwarded to the
Washington State Emergency Management Division (EMD). If local and
State resources have been exceeded, the governor will request either a
Presidential “Emergency Disaster Declaration” or a “Major Disaster
Declaration.”
2. After a Presidential Disaster Declaration
Once an emergency or major disaster is declared by the President, a
Disaster Field Office (DFO) is opened to accommodate a FEMA financial
management unit from which extensive Federal and State assistance can
be provided. Disaster Resource Assistance Centers (DRAC) are opened
and private assistance moneys are made available. Emergency telephone
centers are also opened to assist in applications. Public agency assistance
briefings are conducted and moneys made available.
4 Appendix 5, Administration and Finance
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Comprehensive Emergency Management Plan
D. Audits of Disaster-Related Expenditures and Obligations
Audits of local disaster-related emergency expenditures will be conducted during
the normal audit period. Federal disaster assistance projects will be audited after
the completion of the work.
E. Fiscal Procedures
1. Each City department shall designate personnel to be responsible for
documentation of emergency or disaster-related expenses within their
department.
2. Emergency or disaster expenditures will come from currently appropriated
local funds in accordance with RCW 35.33.081, Emergency Expenditures
– Non-debatable Emergencies and RCW 35.33.091, Emergency
Expenditures – Other Emergencies - Hearing.
3. The Finance Director, or designee, will be responsible for identifying
sources of funds to meet emergency or disaster-related expenses that are
incurred.
4. Regular "normal" approval procedures for expenditures may be modified
to accommodate the circumstances associated with the emergency or
disaster.
5. Records shall be kept in a manner that distinguishes between day-to-day
operations and emergency or disaster expenses.
6. The Finance Director shall appoint staff to coordinate documentation of
citywide financial records and expenditures resulting from an emergency
or disaster.
7. Alternate methods of payment and payroll processing shall be established
in case of system failure.
F. Administrative Procedures
1. Each City department shall designate personnel to be responsible for the
documentation of emergency operations within their respective
department.
2. During emergency operations, non-essential administrative activities may
be suspended. Personnel not assigned to essential duties may be assigned
to other departments in order to provide support services.
Appendix 5, Administration and Finance 5
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Comprehensive Emergency Management Plan
3. Records of disaster operational activities shall be kept in a manner that
distinguishes them from day-to-day operational reports, service work
requests, and payroll records.
4. When appropriate, disaster reports and expenditures shall be coordinated,
and documentation for State and/or Federal reimbursement and/or
assistance programs shall be prepared and submitted to the appropriate
State and Federal agencies.
5. Emergency workers used during emergencies and disaster operations shall
be registered with the City through DEM as outlined in the Washington
Administrative Code (WAC) 118-04, Emergency Worker Program.
Registration shall include an Emergency Worker Registration Number,
arrival time, duration of work, departure time, and any information
relative to the service of emergency workers. Documentation shall also be
retained regarding injuries, lost or damaged equipment, and other costs.
6. City departments may streamline permit processes based on the
circumstances created by the emergency or disaster.
7. City departments shall identify and prepare plans for alternate processing
methods of essential documents in case of computer or automation system
failure.
G. Electronic Information Management
The Information Technology Department (IT) is responsible for the protection
and restoration of electronic and computer hardware, software, connectivity, and
data. IT will identify mission-critical equipment with redundancy for emergency
operations.
H. Records Preservation and Retention
1. The City Clerk is responsible for establishing and publishing policy for
essential record preservation to ensure continuity of City government.
2. Directors of each department are responsible for records preservation in
their departments.
6 Appendix 5, Administration and Finance
June 2013
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Comprehensive Emergency Management Plan
V. RESPONSIBILITIES
A. City Administration
1. City Manager - Emergency Management Coordinator
Provide overall coordination of the emergency or disaster documentation
process and assist in the preparation of emergency or disaster-related
reports to the appropriate State and Federal agencies.
2. Human Resources
a) Identify emergency management staff and field support personnel.
b) Coordinate with other departments for the provision of emergency
management staff and field support throughout the response and
recovery phases.
c) Coordinate the hiring of emergency personnel.
3. City Manager
a) The City Manager, or designee, may accept the necessary
emergency funds, equipment, etc., offered to the City by county,
State, or Federal governments.
b) The City Manager, or designee, will work with the Finance
Director, or designee, to identify funding sources to meet
emergency or disaster-related expenses.
4. City Clerk
a) Coordinate with each City department and assist in the
identification of essential department records that are necessary for
the resumption of normal operations.
b) Provide direction to City departments regarding the preservation of
essential records and assist with planning to protect or recreate
records.
c) Designate a procurement coordinator who will work with the
Emergency Operations Center (EOC) in filling the material and
equipment needs of the City during an emergency or disaster.
Appendix 5, Administration and Finance 7
June 2013
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Comprehensive Emergency Management Plan
5. Information Technology
Provide mainframe, network, and computers to support administrative and
finance responsibilities.
B. All City Departments
1. Prepare emergency fiscal procedures for the operation of their respective
departments.
2. Designate personnel responsible for documenting emergency or disaster-
related expenses at the department level.
3. Coordinate with the Finance and Administrative Services Department in
preparation and submittal of documentation for reimbursement or
assistance from Federal or State agencies.
4. Identify all non-time critical repair and recovery actions and coordinate
these actions through the appropriate agency for resolution as time allows.
5. Maintain documentation regarding injuries and lost or damaged equipment
caused by the emergency or disaster and provide this information to the
Finance Department upon request.
C. Finance & Administrative Services
1. Recommend to the City Council sources of funds from current
appropriations or elsewhere to meet emergency or disaster-related
expenses.
2. Coordinate the compilation of disaster response and recovery-related
labor, equipment, materials, and service cost for post-disaster reporting
purposes.
3. Modify regular approval procedures for expenditures for use during an
emergency or disaster.
4. Designate staff to properly and adequately review department submittals
of disaster-related expenses.
5. Arrange for emergency cash management and banking services.
6. Coordinate receipt of and processing of disaster-recovery funds.
7. Develop alternate methods of payroll and vendor payments in case of
general system failure during an emergency or disaster.
8 Appendix 5, Administration and Finance
June 2013
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Comprehensive Emergency Management Plan
8. Act as the City’s agent for recovering disaster funds and grants.
D. Department of Planning & Community Development
1. When appropriate, waive or orally approve environmental review
requirements and permits where emergency work is required to protect
lives or property during an emergency or disaster.
2. Streamline, as necessary, the permit process for damage recovery
following an emergency or disaster.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Center Manual
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Center Manual
D. RCW 38.52, Emergency Management
E. RCW 35.33.081, Emergency Expenditures- Non-debatable Emergencies
F. RCW 35.33.091, Emergency Expenditures – Other Emergencies - Hearing
G. RCW 35.33.101, Emergency Warrants
H. RCW 35.33.111, Forms – Accounting –Supervision by State
I. WAC 118-04, Emergency Worker Program
J. Washington State Comprehensive Emergency Management Plan
K. Public Law 93-288, Disaster Relief Act of 1974, as amended by Public Law 100-
707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act
L. National Response Plan
VII. ATTACHMENTS
None
Appendix 5, Administration and Finance 9
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
APPENDIX 6
TRAINING AND EXERCISES
I. PURPOSE
To identify and establish methods of meeting the training and educational needs of City
of Bainbridge Island (City) employees responsible for responding to emergencies and for
community-wide educational programs geared at self-preparedness.
II. CONCEPT OF OPERATIONS
A. The Emergency Management Coordinator (EMC), in coordination with the Kitsap
County Department of Emergency Management (DEM) and the Bainbridge Island
Fire Department (BIFD), will be responsible for ensuring that City staff receives
training in specific emergency management skills and professional development.
B. Public Education programs will be made available upon request and as resources
permit to all segments of the community designed to increase awareness of
hazards, explain how best to safely respond, and promote self-preparedness.
DEM will develop and offer the following programs:
1. Schools: Information on local hazards and how to prepare for and respond
to their effects will be provided to students, faculties, and school
administrators. The development and practice of emergency plans (such
as the Earthquake Safety Program for Schools) will be encouraged.
2. Community Groups: Information on local hazards and how to prepare for
and respond to their effects will be provided to neighborhood and
community groups. Those groups will be encouraged to organize in such
a way as to be able to lend support to households within the group in times
of a large-scale emergency.
3. Businesses: Information on local hazards and how to prepare for and
respond to their effects will be provided to the corporate community. The
corporate community will be encouraged to engage in business resumption
and contingency planning.
4. City Employees: Information on local hazards and how to prepare for
their effects will be provided to City employees.
C. The City will utilize the full-range of exercise types including both tabletop and
full-scale exercises.
D. The City will strive to exercise this Comprehensive Emergency Management Plan
(CEMP) on an annual basis and review, update, and submit any revisions to
Appendix 6, Training and Exercises
June2013
1
City of Bainbridge Island
Comprehensive Emergency Management Plan
Kitsap County Department of Emergency Management (DEM) and the
Washington State Emergency Management Division (EMD) every four years.
E. Each City department is responsible for ensuring that their employees are trained
in the concepts of the CEMP and in the department-specific standard operating
procedures (SOPs).
F. The City will use outside resources to provide specialized training, if appropriate.
G. The EMC, in coordination with DEM, is responsible for ensuring that drills and
exercises are conducted to evaluate the effectiveness of the CEMP and to
determine future training needs.
H. The Police Chief and/or the Emergency Management Coordinator, with assistance
from DEM and the Bainbridge Island Fire Department, is responsible for
coordinating and implementing drills and exercise for City employees and for the
development and maintenance of the CEMP.
III. RESPONSIBILITIES
A. City of Bainbridge Island
1. All City Departments
a) Develop SOPs that define employees’ operational responsibilities
during an emergency or disaster.
b) Provide necessary training to enable employees to carry out those
responsibilities in coordination with the EMC, DEM and/or the
Bainbridge Island Fire Department.
2. Police
In coordination with the EMC, DEM, and the Bainbridge Island Fire
Department, design, conduct, and evaluate drills and exercises to
determine the effectiveness of the City’s emergency management
programs and employee’s level of training.
B. Local
1. Bainbridge Island Fire Department
Provide assistance to the EMC and DEM in the design, conducting, and
evaluating drills and exercises to determine the effectiveness of the City’s
emergency management programs and the employee’s level of training.
2 Appendix 6, Training and Exercise
June2013
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Comprehensive Emergency Management Plan
2. Kitsap County Department of Emergency Management
a) In coordination with the City, design and deliver the preparedness
education programs to members of the community (schools,
businesses, churches, service clubs, neighborhood groups, etc.).
b) In coordination with the City, coordinate training in all hazard self-
preparedness for City employees.
c) Make available, as resources permit, training to elected officials on
emergency responsibilities, hazards review, and the need for
comprehensive emergency planning, as well as skills development
in emergency procedures and crisis decision making.
d) In coordination with the EMC and the Bainbridge Island Fire
Department, design, conduct, and evaluate drills and exercises to
determine the effectiveness of the City’s emergency management
programs and the employee’s level of training.
3. All other support agencies
Participate in training and exercises, if requested and as resources allow.
Appendix 6, Training and Exercises
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APPENDIX 7
DISTRIBUTION LIST
NAME DEPARTMENT OR AGENCY PLAN
#
Douglas Schulze City Administration – City Manager - Emergency
Management Coordinator
1
City Administration – Human Resources 2
Steve Miller City Administration – Information Technology 3
City Attorney 4
Rosalind Lassoff City Administration – City Clerk 5
City of Bremerton 6
City of Port Orchard 7
City of Poulsbo 8
Steve Bonkowski Council Member 9
David Ward Council Member 10
Sarah Blossom Council Member 11
Anne Blair Council Member 12
Debbi Lester Council Member 13
Kirsten Hytopoulos Council Member 14
Bob Scales Council Member 15
Emergency Operations Center 16
Emergency Operations Center – Alternate 17
Ellen Schroer Finance and Administrative Services – Finance 18
Fire Department – Station 21 19
Fire Department – Station 22 20
Fire Department – Station 23 21
KC Department of Emergency Management 22
Telma Hauth Municipal Court 23
Kathy Cook Planning & Community Development 24
Planning & Community Development 25
Planning & Community Development 26
Planning & Community Development 27
Planning & Community Development 28
Matthew Hamner Police Chief 29
Police 30
Tami Allen Police – Harbor Master 31
Public Works – Administration 32
Public Works – Engineering 33
Public Works – Operation & Maintenance 34
Washington State Emergency Management Division 35
Appendix 7 - Distribution List
June 2013
1
City of Bainbridge Island
Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION 1
TRANSPORTATION
LEAD: City: Police Department
Public Works Department
Department of Planning & Community Development
SUPPORT: Local: Bainbridge Island School District
Kitsap County Department of Emergency Management
Kitsap County Sheriff’s Office
Kitsap Transit
State: Emergency Management Division
Federal: Federal Emergency Management Agency
Department of Defense
I. INTRODUCTION
A. Purpose
1. To provide guidance and direction to ensure effective coordination and
utilization of the transportation system during emergency situations.
2. To provide identification of emergency transportation routes for the
movement of people and materials.
3. To provide for and coordinate transportation restoration.
B. Scope
This Emergency Support Function (ESF) addresses emergency transportation
issues including capabilities, routes, and resources needed for the ability to deliver
relief services, supplies, and the ability to move people. It also supports
transportation infrastructure restoration in the short and long term recovery plan.
II. POLICIES
The Transportation Coordinator in the Emergency Operations Center (EOC), with
assistance from Kitsap Transit and the Bainbridge Island School District, has primary
responsibility for emergency transportation activities within the City of Bainbridge Island
(City).
ESF 1, Transportation 1
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Comprehensive Emergency Management Plan
III. PLANNING ASSUMPTIONS
A. The Police Department shall provide a representative to serve as the
Transportation Coordinator in the EOC during an emergency or disaster. During
the infrastructure restoration phase, ESF coordination may shift to the Public
Works Director or representative.
B. The Transportation Coordinator coordinates transportation activities within the
City.
C. Transportation infrastructure may sustain significant damage in a disaster. The
damage, dependent upon the transportation network, will influence the means and
accessibility level for relief services and supplies.
D. Disaster responses, which require transportation capacity, may be difficult to
coordinate effectively immediately following an emergency or disaster.
E. The requirement for transportation capacity during the immediate lifesaving
response phase may exceed the availability of the City or readily obtained assets.
F. Where the local ground, water, or air transportation systems have been severely
disabled, local political subdivisions (cities and counties) will act to restore
transportation systems and equipment on a priority basis.
G. Kitsap Transit and the Bainbridge Island School District may, subject to the
conditions of the disaster and availability of operators and equipment, support
emergency operations with buses or vans upon request of the City.
IV. CONCEPT OF OPERATIONS
A. The Planning and Community Development and Public Works Departments shall
provide damage assessment of streets, overpasses, pedestrian/bicycle routes,
traffic signals, and other transportation facilities. The Public Works Department
shall provide for emergency repair and restoration of city-owned transportation
facilities and coordinate the repair of facilities owned by other agencies that are
essential to the functioning of the City’s transportation network.
B. As the extent and the transportation needs of an emergency or disaster are
identified, the Police, Planning and Community Development, and the Public
Works Departments will identify the most efficient and effective method of
operating the transportation system to appropriately respond to the emergency or
disaster.
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C. If local capabilities in meeting transportation needs are exceeded, additional
resources or assistance may be obtained through existing mutual aid agreements
and/or contracts through private contracts. Requests for additional assistance
should be coordinated through the Transportation Coordinator in the EOC.
D. During transportation infrastructure restoration, the ESF Coordinator will
coordinate activities with State and Federal entities as well as local transit
authorities.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. All City Departments
a) Before the Event
(1) Develop and maintain current standard operating
procedures (SOPs) to be used during an emergency or
disaster.
(2) Train personnel to the appropriate level for their required
response.
(3) Participate in emergency response exercises, drills, and
training.
b) During the Event
(1) Designated representatives report to the EOC.
(2) Alert personnel with emergency transportation
responsibilities of the need to respond or to be available to
respond.
(3) Implement SOPs.
(4) Notify the Public Works Department of observed or
reported damage to the transportation system.
(5) Provide transportation resources and support, as requested
and available.
c) After the Event
(1) Support recovery efforts as identified in the SOPs.
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(2) Support appropriate local, state, and federal agencies as
conditions warrant and within the realm of local plans and
procedures.
(3) Provide situation and status reports, as requested.
(4) Participate in debriefing and critiquing organized by the
EMC and/or DEM.
2. Department of Planning & Community Development
a) During an Event
(1) Assist with the emergency transport of people and supplies
and traffic control, as requested and as resources allow.
(2) Assist in the identification and development of emergency
transportation routes within the City.
(3) Take immediate action to protect the public from unsafe
conditions and implement detours and/or road closures, as
deemed necessary.
3. Police Department
a) Before the Event
(1) Develop policies and procedures to ensure delivery of
adequate fuel sources during an event.
(2) Develop plans and coordinate with the Bainbridge Island
School District and Kitsap Transit for the use of buses
during evacuation operations.
(3) Coordinate with the Public Works Department on
identification and mitigation of high-hazard accident
locations and safety concerns.
(4) Coordinate with the Public Works Department on
identification of emergency routes and alternative methods
of transportation to be used during an emergency.
(5) Develop inventories of transportation resources by location,
category, NIMS Typing.
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(6) Establish a system for the dispatching of vehicles and
equipment.
b) During the Event
(1) Provide a representative to serve as the Transportation
Coordinator.
(2) Coordinate operational strategies with the Kitsap County
Sheriff’s Office, the Washington State Patrol, and other
cities through DEM to ensure an integrated transportation
system operating effectively.
(3) Provide support for traffic control and identification and
assessment of the transportation systems operation.
(4) Notify appropriate departments of transportation system
deficiencies as soon as possible and make
recommendations for mitigation of impacts.
(5) Request the placement of signs, barricades, and traffic
control devices to affect orderly traffic flow.
(6) Coordinate with the Bainbridge Island School District and
Kitsap Transit for the use of buses for evacuation
operations, if requested by the EMC.
(7) Arrange for delivery of emergency fuel sources.
c) After the Event
Assist in returning transportation to normal operations.
4. Public Works Department
a) Before the Event
(1) Identify and develop emergency transportation routes
within the City.
(2) Maintain a list of transportation resources.
(3) Maintain an inventory of equipment (signs, barricades,
paint, etc.) that are readily available to be used to respond
to road closures and detour route marking in the case of an
emergency or disaster.
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b) During the Event
(1) Coordinate assessment of damage to streets, bridges, and
other transportation routes.
(2) Take immediate action to protect the public from unsafe
conditions and implement detours and/or road closures, as
deemed necessary.
(3) Immediately notify the EOC of routes affected by partial or
total road closures and detours.
(4) Select detour routes and make appropriate changes to
traffic control devices to improve the safety and efficiency
of the transportation network.
(5) Provide for the safe and effective operation of streets and
walkways through the removal of debris.
(6) Conduct minor street and structure repair whenever it has
been decided to perform such services in-house or
whenever immediate restoration is critical and possible.
(7) Through close coordination with the EOC and DEM,
decide when to reopen roads that have been closed and
coordinate activities required to accomplish this task.
(8) Maintain a current inventory of equipment (signs,
barricades, paint, etc.) readily available to be used to
respond to road closures and detour route marking in the
case of an emergency or disaster. To the extent possible,
deliver this equipment to the site in a timely manner.
(9) Request additional resources or assistance through existing
mutual aid agreements, contracts with private contractors
and businesses, or DEM.
(10) Arrange for vehicle maintenance and support.
(11) Coordinate with the Finance Director to maintain accurate
records to define the cost relating to the incident for
reimbursement purposes.
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c) After the Event
(1) Conduct detailed assessment of all streets, bridges, and
other transportation routes.
(2) Develop a list of all damaged facilities, establish priorities,
and estimate costs to repair.
(3) Coordinate with State and Federal Transportation officials
as well as local transit authorities
(4) Submit recommendation of needed repairs to the
appropriate department and/or agencies.
B. Local
1. Bainbridge Island School District
a) Provide a representative to the EOC, if requested and as resources
allow.
b) Coordinate with the EOC for the provision of school district
transportation assets to assist in meeting emergency transportation
needs.
2. Kitsap County Department of Emergency Management
Coordinate transportation issues on a regional basis.
3. Kitsap County Sheriff’s Office
Assist with the emergency transport of people and supplies and traffic
control, as requested and as resources allow.
4. Kitsap Transit
a) Coordinate the emergency transport of people and supplies, as
requested by DEM.
b) Coordinate transportation availability and use with applicable
public and private resource providers.
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C. State
Emergency Management Division
Coordinate state and federal response for transportation assistance, if requested by
local government.
D. Federal
1. Federal Emergency Management Agency
Supplement local transportation requirements after disasters, as needed.
2. Department of Defense
Provide air transport and rescue services for known subjects in time-
critical situations under existing military assistance to safety and traffic
procedures.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Kitsap Transit Emergency Operations Plan
E. Washington State Comprehensive Emergency Management Plan
F. Washington State Department of Transportation Disaster Plan
G. National Response Framework
VII. ATTACHMENTS
None
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EMERGENCY SUPPORT FUNCTION 2
COMMUNICATIONS
COMMUNICATIONS LEAD:
City: Executive Department – Information Technology
WARNING LEAD:
City: Public Information Officer
Police Department
Local: Bainbridge Island Fire Department
SUPPORT:
Local: Kitsap County Alternate Communications Systems
Kitsap County Central Communications Center (CENCOM)
Kitsap County Department of Emergency Management
Kitsap County Sheriff’s Office
I. INTRODUCTION
A. Purpose
1. To provide for and maintain a communications system for the efficient
flow of information during emergency or disaster operations in the City of
Bainbridge Island (City).
2. To provide or supplement alerting and warning to key officials and the
public of an impending or occurring emergency or disaster.
B. Scope
This Emergency Support Function (ESF) addresses all communication and
warning assets available to the City, which include radio, 9-1-1, voice and data
links, telephone and cellular systems, National Warning System (NAWAS),
Emergency Alert System (EAS), National Oceanic Atmospheric Administration
(NOAA) Weather Alert Radio, Amateur Radio Emergency Services (ARES), and
Radio Amateur Civil Emergency Services (RACES).
II. POLICIES
A. The City relies on the hazard warning capabilities of County, State, and Federal
governments, industry, and the media. Citizens are expected to be aware of a
hazardous situation for which there is significant media attention, such as severe
weather or flooding. When there is a demonstrated need, particularly if timeliness
is crucial to protect life and property, the City may supplement existing warning
systems. Supplemental measures will depend on the nature of the hazard, the
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quality and quantity of information available, resources available, media attention,
and other situational factors. Supplemental measures will focus on enhancing or
amplifying the information being provided through existing sources and, to the
extent practicable, upon participatory systems activated at the neighborhood or
community level.
B. In accordance with RCW 38.52.110, Use of Existing Services and Facilities –
Impressment of Citizenry, in responding to an emergency or disaster, or the threat
of an emergency or disaster, “the governor and the executive heads of the political
subdivisions of the State are directed to utilize the services, equipment, supplies,
and facilities of existing departments, offices, and agencies of the State, political
subdivisions, and all other municipal corporations thereof including but not
limited to districts and quasi-municipal corporations organized under the laws of
the State of Washington to the maximum extent practicable, and the officers and
personnel of all such departments, offices, and agencies are directed to cooperate
with and extend such services and facilities to the governor and to the emergency
management organizations of the State upon request notwithstanding any other
provision of law.”
III. PLANNING ASSUMPTIONS
A. Reliable communication capabilities are necessary at all levels of government for
day-to-day communication, warning of an impending emergency or disaster,
disaster-response and recovery operations, search and rescue operations, and
coordination between the local, State, and Federal governments and response
agencies.
B. Routine day-to-day modes of communication will continue to be utilized to the
degree that they survive the disaster.
C. City government may request assistance by contacting Kitsap County Department
of Emergency Management (DEM), if deemed necessary.
D. The City is subject to a variety of emergency or disastrous events requiring rapid
dissemination of warning and/or other emergency information to local officials
and/or the public. Emergency or disaster warnings may originate from any level
of government; however, most disaster-forecasting resources are located within
the Federal government.
E. NAWAS, established by the Federal government, is the primary means of
receiving and disseminating warning(s) to State and local officials within
Washington State. The Washington State Warning Point is operated 24 hours a
day by the Washington State Emergency Management Division (EMD), with
operation assistance provided by the Washington State Patrol. The City’s
NAWAS receiving point is the Kitsap County Central Communications Center
(CENCOM), a 24-hour facility.
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F. Notification of a threatening situation may also come from the National Weather
Service, via NOAA Weather Radio or the media, the amateur communications
community, or the public.
G. Initially, the City will focus on coordinating lifesaving activities and re-
establishing communications and control in the disaster area.
H. Initial reports of damage will be fragmented and provide an incomplete picture of
the extent of damage to telecommunication facilities.
I. Weather, damage to roads and bridges, and other factors may restrict entry of
emergency communication nodes into the area.
J. Tests of local warning systems will be conducted periodically to familiarize
government and the public with their use.
K. In the event that public instructions need to be translated, the provision for
interpreters will be coordinated through DEM.
IV. CONCEPT OF OPERATIONS
A. Communications
1. City of Bainbridge Island
The City’s Emergency Operations Center (EOC) is located at the main fire
station on Madison Avenue and shall be the focal point for coordinating
the emergency communications system of the City during an emergency
or disaster situation.
a) The EOC is equipped with both an emergency generator and with
an uninterrupted power supply (UPS). The UPS batteries supply
emergency power to the EOC. The generator is dependent upon
fuel being delivered to the site.
b) The City has no fixed civil defense sirens or public address
systems. Warning of imminent or existing danger can be
accomplished by Fire, Police, and Public Works vehicles using
mobile sirens and/or P.A. speakers.
c) Non-public safety City departments may establish secondary
communications control centers to coordinate the response of their
own resources during an emergency situation. However,
coordination with the EOC will be critical to the City’s ability to
effectively coordinate and respond to an event.
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d) Communication operations in the EOC may consist of the
following positions and tasks:
(1) Message Center Telephone Operators - Assigned to the
telephone banks to receive phone calls and pass
information on to the appropriate person. The telephone
operators shall keep a log of telephone calls.
(2) Radio Operator - Assigned to the base radios to receive
communications, dispatch appropriate equipment and
personnel, and maintain a log of all radio communications.
(3) Message Center Coordinator - Receive information from
various sources (radio operator, telephone operator,
department heads, etc.) and either distribute, post, or
catalog said information.
(4) Message Center Runners - Receive written messages from
either the Message Center Coordinator, Emergency
Management Coordinator (EMC), and/or department
representatives and hand deliver those messages to the
appropriate person(s) or department(s).
2. Kitsap County Central Communication Center (CENCOM)
a) CENCOM is located in Bremerton and functions as the
countywide 9-1-1 Public Safety Answering Point (PSAP).
CENCOM provides dispatch services for various law enforcement,
fire, and emergency medical agencies. CENCOM also serves as
the initial communications, alert, and warning point for Kitsap
County Department of Emergency Management (DEM).
b) Once activated, emergency communication is also provided
through the County EOC.
c) The EAS is a communication and warning tool that operates
through designated radio and television stations. It is intended to
provide local officials with the means to disseminate prompt,
reliable emergency information, instructions, and warning in the
event of an emergency or disaster.
d) The EAS is managed and activated by CENCOM and authorized
through DEM.
e) The EAS radio stations for the City are:
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o KIRO, Seattle, 710 AM
o KOMO, Seattle, 1000 AM
3. The communication capabilities presently available to the City include:
a) 9-1-1- Public Safety Answering Point
b) Commercial telephone (regular, cellular, fax, e-mail, and wireless
telephone, pagers)
c) Two-way radio
d) NAWAS: land line-voice; intrastate land line voice; located in
CENCOM
e) EAS relay network public safety radio and the broadcast industry
f) CEMNET state radio direction and control
g) NOAA Weather Alert Radio
h) Kitsap County Alternate Communications System (KCACS)
including Amateur Radio Emergency Services (ARES) and Radio
Amateur Civil Emergency Services (RACES), 2-way radio and/or
teletype/packet system via ham frequency bands.
B. Warning
1. Whenever City officials are alerted to the threat or occurrence of a
hazardous event that could lead to or has resulted in a disaster, the EOC
will be activated at the appropriate level and the situation monitored.
Depending on the circumstances, monitoring could be a prolonged activity
or result in the immediate activation of the local information and warning
system.
2. Monitoring may consist of the accumulation, display, and evaluation of
relevant information, release of appropriate public-information advisories,
and alerting response agencies and organizations of the situation.
3. As soon as it is apparent that the public must take some action to prepare
or protect itself, the local warning system will be activated, as deemed
appropriate and as time and resources allow. Warning could take the form
of one or more of the following: activation of the NOAA Weather Alert
Radio to alert citizens to turn on their radio or television and listen to
instructions, activation of the EAS to disseminate urgent information, and
Fire and Law Enforcement apparatus’ providing warnings along specific
routes using public-address systems and sirens, activation of volunteer
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City of Bainbridge Island
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resources, posting of signs, activating a call response center in the EOC,
providing local warning information to regional television and radio
stations, or other mechanisms, as deemed appropriate.
4. Public information, advisories, and warnings will be updated as necessary
until the hazard has subsided.
5. The EAS operates through local radio stations and is intended to provide
local officials with the means to disseminate prompt, reliable emergency
information, instructions, and warnings in the event of an emergency or
disaster.
6. Notification of citizens regarding emergency information and instructions
may be handled through the EAS, door-to-door by uniformed City
personnel, mobile public-address systems, or any other means available to
the command agency at the time.
7. The Public Information Officers for the City and DEM may send
emergency public safety information through conventional methods such
as e-mail and broadcast fax to local media broadcasters.
8. DEM will notify the Emergency Management Coordinator (EMC) of any
time the nature of the warning would indicate a need to increase staffing
levels.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. Public Information Officer
a) Prepare an initial information summary as soon as possible after
arrival.
b) Prepare and coordinate all press releases and briefings between the
media and City officials.
c) Obtain prior approval and authorization from the EMC on all press
releases and briefings.
(1) Provide press releases to DEM prior to releasing
information, if appropriate and if time allows.
(2) Coordinate with affected jurisdictions to ensure the public
receives accurate and consistent information.
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(3) Coordinate with the County PIO and Joint Information
Center
(4) Assist the EMC in the preparation of briefings to the City
Council, public officials, and EOC staff.
(5) Respond to media and citizens’ information calls.
(6) Establish a rumor control hotline, if deemed appropriate.
2. All City Departments
a) Before the Event
Train personnel in proper radio protocol, including limiting
communications during emergencies and yielding to EOC
communications.
b) During the Event
(1) Designated representatives report to the EOC.
(2) Implement Standard Operating Procedures (SOPs).
c) After the Event
(1) Support recovery efforts as identified in SOPs.
(2) Participate in debriefing and critiquing organized by the
EMC and/or DEM.
3. Emergency Management Coordinator
a) Before the Event
(1) Confirm the EOC is maintained in a configuration to
support the warning system and efficient and effective
communications.
(2) Include communications and warning as part of the
citywide emergency management training program.
(3) Develop appropriate notification lists and procedures for
activating the information and warning system. Include
consideration of special populations such as the
handicapped, the elderly and infirm, schools, daycare
centers, and nursing homes.
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b) During the Event
(1) Coordinate public information and warnings with the
Public Information Officer, surrounding cities, and DEM,
as appropriate.
(2) Request activation of the volunteer amateur radio networks,
through the DEM, when necessary.
4. Executive Department - Information Technology
a) Before the Event
(1) Maintain EOC communications equipment, supplies, and
back-up systems owned or used by the City.
(2) Develop and maintain appropriate plans and procedures to
ensure, to the extent practicable, the integrity of emergency
communication systems within the City.
(3) Conduct tests and exercises of the communication and
warning system.
(4) Develop EOC procedures for gathering, displaying and
evaluating relevant information.
b) During the Event
(1) Establish restoration priorities for emergency telephone,
radio systems, and computer systems.
(2) Recommend relocation or redistribution of radio resources
used by City departments as necessary to most effectively
maintain adequate communications in emergency
situations.
(3) Advise the EOC on status and capability of emergency
communications system.
(4) Assist with the dissemination of information and warnings,
as requested by the EMC.
(5) Relay utility information to the appropriate agencies and/or
departments.
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(6) Coordinate repair and restoration of telephone and/or
computer systems.
(7) Coordinate use and distribution of loaned cell phones
during disasters.
5. Police Department
a) Before the Event
(1) In coordination with the EMC, develop and maintain
procedures to provide communications and warning
support and services when requested from the EOC.
(2) In coordination with the EMC, train personnel in proper
warning methods.
(3) When requested, as feasible, and without jeopardizing their
primary mission, make search and rescue units and
volunteers available to the EOC to assist in the warning
effort.
b) During the Event
Make personnel and volunteers available to the EOC to assist in
the warning effort, when requested and as feasible without
jeopardizing their primary mission.
B. Local
1. Kitsap County Alternative Communications System
a) Provide auxiliary communication support to government agencies
and serve as net control for the calling frequency.
b) Define and assign frequencies to be utilized for specific purposes.
2. Kitsap County Central Communications Center (CENCOM)
a) Function as the countywide 9-1-1 Public Safety Answering Point
(PSAP).
b) Provide efficient communications and dispatch services to law
enforcement, fire, EMS, and other agencies.
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c) Provide citizen access and 24-hour answering of emergencies
through the 9-1-1 reporting system for the safety of life and
protection of property.
d) Provide direct access via the 9-1-1 emergency number for the
speech and hearing impaired, using the teletype (TTY) for the deaf
and hard of hearing.
e) Serve as the initial communications, alert, and warning point for
DEM.
f) Activate the EAS, when requested.
3. Kitsap County Department of Emergency Management
a) Authorize the activation of the EAS, when appropriate.
b) Develop and maintain appropriate plans and procedures to ensure,
to the extent practicable, the integrity of emergency
communications systems in Kitsap County.
c) Conduct countywide tests and exercises of the communication and
warning systems.
d) Develop appropriate notification lists and procedures for activating
the information and warning system in Kitsap County. Include
consideration for special populations such as the handicapped, the
elderly and infirm, schools, daycare centers, and nursing homes.
e) Disseminate warning information received through NAWAS,
EAS, the National Weather Service, etc. to local emergency
officials in accordance with SOPs.
4. Kitsap County Sheriff’s Office
a) In coordination with the EMC, develop and maintain procedures to
provide communications and warning support and services, if
requested and as resources allow.
b) In coordination with the EMC and/or DEM, train personnel in
proper warning methods.
c) In coordination with the EMC, DEM, and/or CENCOM, develop
and maintain warning procedures to be used in the City.
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5. Bainbridge Island Fire Department
a) Develop and maintain procedures to provide communications and
warning support and services, if requested and as resources allow.
b) Train personnel in proper warning methods.
c) In coordination with the EMC, develop and maintain procedures to
provide communications and warning support and services, when
requested and as resources allow.
d) In cooperation with the City, DEM, and/or CENCOM, develop
and maintain warning procedures to be used in the City.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Emergency Alert System Plan
C. Kitsap County Communications Plan
D. Kitsap County Comprehensive Emergency Management Plan
E. Kitsap County Emergency Operations Plan
F. Kitsap County Alternate Communication System Plan
G. RCW 38.52.110, Use of Existing Services and Facilities - Impressments of
Citizenry
H. Washington State Comprehensive Emergency Management Plan
I. Washington State Emergency Communication Development Plan
J. National Response Framework
VII. ATTACHMENTS
None
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EMERGENCY SUPPORT FUNCTION 3
PUBLIC WORKS AND ENGINEERING
LEAD: City: Public Works Department
Department of Planning & Community Development
SUPPORT: City: Public Information Officer
Police Department
Local: Kitsap County Department of Emergency Management
Bainbridge Island Fire Department
State: Emergency Management Division
Federal: Federal Emergency Management Agency
I. INTRODUCTION
A. Purpose
1. To provide for effective coordination and operation of utilities required to
meet essential needs during major emergencies and disasters and to
provide for the orderly restoration of utilities affected by an emergency or
disaster.
2. To address technical advice and evaluations, engineering services,
construction management and inspection, emergency contracting,
emergency repair of water and wastewater facilities and transportation
infrastructure, and provisions for potable water and emergency power.
B. Scope
This Emergency Support Function (ESF) addresses activities including:
1. Participation in mitigation and preparedness activities and in needs and
damage assessment immediately following the event.
2. Emergency clearance of debris to allow for reconnaissance of the damaged
areas and passage of emergency personnel and equipment for lifesaving,
life protecting, and health and safety purposes during response activities.
3. Temporary repair or replacement of emergency access routes. Routes
include damaged streets, roads, bridges, ports, waterways, and any other
facilities necessary for passage of rescue personnel.
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4. Emergency restoration of critical public facilities including temporary
restoration of water supply and wastewater treatment systems.
5. Emergency demolition or stabilization of damaged structures and
facilities. These damaged structures are designated by State and local
jurisdictions as immediate hazards to the public health and safety, or as
necessary to facilitate the accomplishment of life saving operations.
6. Emergency contracting to support public health and safety.
7. Technical assistance including structural inspection of private residences,
commercial buildings, and structures, as resources permit.
II. POLICIES
A. The City of Bainbridge Island (City) has the right to collect for any costs incurred
by its authorized representatives, contractors, and sub-contractors in carrying out
any necessary work on private property, including debris removal, demolition of
unsafe or abandoned structures, removal of debris and wreckage, and
administration costs.
B. Permitting fees and normal inspection procedures will stay in effect following a
disaster unless otherwise directed by the City Council.
C. It is the policy of the City to provide public works services to lands and facilities
under the City’s jurisdiction. Other services, such as debris collection or fee
adjustments, may be established by the City Council, if deemed necessary.
III. PLANNING ASSUMPTIONS
A. A major emergency or disaster may cause extensive damage to property and the
infrastructure. Structures may be destroyed or severely weakened. Homes, public
buildings, bridges, and other facilities may have to be reinforced or demolished to
ensure safety. Debris may make streets and highways impassable. Public utilities
may be damaged or be partially or fully inoperable.
B. Access to the disaster areas may be dependent upon the re-establishment of
ground routes. In many locations, debris clearance and emergency-road repairs
will be given top priority to support immediate lifesaving emergency response
activities.
C. Rapid damage assessment of the disaster area will be required to determine
potential workload.
D. The City shall be responsible for its own emergency repairs and restoration of
services. All requests for assistance will be forwarded to the Emergency
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Management Coordinator (EMC), who will coordinate with Kitsap County
Department of Emergency Management (DEM).
E. Assistance from the Federal government may be needed to clear debris, perform
damage assessments, structural evaluations, make emergency repairs to essential
public facilities, reduce hazards by stabilizing or demolishing structures, and
provide emergency water for human health needs and firefighting.
F. Significant numbers of personnel with engineering and construction skills along
with construction equipment and materials may be required from outside the
disaster area.
G. Following an earthquake, aftershocks will require re-evaluation of previously
assessed structures and damages.
IV. CONCEPT OF OPERATIONS
A. City of Bainbridge Island
1. The Public Works Director, or designee, will serve as the primary
coordinator of public works functions for the City.
2. The City Engineer, or designee, will serve as the primary coordinator for
engineering functions for the City.
3. The Public Works Department shall provide damage assessment of public
utility facilities and provide for emergency repair and restoration of all
city-owned utility facilities.
4. The Department of Planning & Community Development shall provide
damage assessment of city-owned facilities and provide for emergency
repair and restoration of all city-owned facilities.
5. Priority shall be given to utilities and facilities that provide critical and
essential services.
6. Additional assistance may be obtained through existing mutual aid
agreements, contracts with public and private agencies and/or through
DEM.
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Comprehensive Emergency Management Plan
7. Utility Systems - The following utility systems operate within the City:
Public – City owned/operated Private
Water Water
Wastewater Electric Power
Storm Water Cable Services
Telephone (fixed & cellular)
Fiber Optic Services
These systems, with the exception of cellular telephone and solid waste,
generally have the following aspects in common:
• They provide services to individual properties, both public and
private.
• Most systems have a trunk or trunks from which distribution or
collection branches service each property.
• All or substantial portions of each system reside underground.
8. Buildings and Facilities
a) The Department of Planning & Community Development shall
provide damage assessment of city-owned buildings and facilities.
b) Time permitting and resources allowing, the Department of
Planning & Community Development may provide damage
assessment for other public buildings and facilities.
c) The Department of Planning & Community Development responds
in the following phases:
(1) Phase I
(a) Rapid Damage Assessment.
(b) Assign personnel to conduct “windshield” screening
of critical infrastructure and buildings.
(c) Report damage to the City EOC and County per the
County Damage Assessment Plan.
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Comprehensive Emergency Management Plan
(2) Phase II –Damage Assessment
(a) Evaluate damages and assist application process for
federal disaster declaration.
(b) Conduct emergent repairs to support life safety
measures, critical transportation routing, and mass
care.
(3) Phase III – Building Inspections
(a) Assist Federal and State Inspectors in conducting
thorough damage assessments.
(b) Issue permits and permit construction.
(c) Support private residence inspections and tagging
for life safety.
(d) Legal process.
B. Local
Kitsap County Department of Emergency Management
1. Alert appropriate agencies of the possible requirements for emergency
engineering services, coordinate County assets, and request State
assistance to support local emergency engineering efforts.
2. Provide engineering services primarily to lands and facilities under its
jurisdiction and may lend support to City government, if requested and as
circumstances allow. Supplemental assistance may be requested from the
Washington State Emergency Management Division (EMD).
C. State
Emergency Management Division
1. Alert appropriate State agencies of the possible requirements for
emergency engineering services, coordinate State assets, and request
Federal assistance to support local emergency engineering efforts. State
departments/agencies that support emergency engineering efforts are
identified in the Washington State Comprehensive Emergency
Management Plan, ESF 3, Public Works and Engineering.
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Comprehensive Emergency Management Plan
2. Provide engineering services primarily to lands and facilities under its
jurisdiction and lend support to local government, if requested and as
circumstances allow. Supplemental assistance may be requested through
local and State emergency management channels.
D. Federal
1. The Federal Response Plan, ESF 3, Public Works and Engineering
provides for the Federal response and support to assist State and local
government. The primary Federal agencies are the Department of Defense
(DOD) and the U.S. Army Corps of Engineers for planning, preparedness,
and response with assistance to be provided by other branches as needed.
In the event of Federal activation, Kitsap County will coordinate with
other local, State, and Federal agencies.
2. If direct Federal assistance has been authorized by the President under a
Presidential Disaster Declaration, FEMA may issue a mission assignment
to those Federal agencies possessing the needed expertise or assets, only
when it is verified to be beyond the capability of the affected State and
local governments.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. City Departments
a) Before the Event
(1) Develop and maintain current standard operating
procedures (SOPs) to be used during an emergency or
disaster.
(2) Train personnel to the appropriate level for their required
response.
(3) Participate in emergency response exercises, drills, and
training.
b) During the Event
(1) Designated representative(s) reports to the EOC.
(2) Alert personnel with emergency response functions.
(3) Implement SOPs.
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Comprehensive Emergency Management Plan
(4) Provide resources and support, if requested and as
resources allow.
c) After the Event
(1) Support recovery efforts as identified in department SOPs.
(2) Support appropriate local, State, and Federal agencies as
conditions warrant and within the realm of City plans and
procedures.
(3) Provide situation and status reports, as requested.
(4) Participate in debriefing and critiquing organized by the
EMC and/or DEM.
2. Department of Planning & Community Development
a) Provide post-event serviceability of facilities and structures.
b) Provide support to the Bainbridge Island Fire Department in the
safety evaluation of structures during rescue operations.
c) Expedite permitting and required inspections, as appropriate and as
resources allow.
d) Coordinate damage assessment and post-disaster safety inspections
of city-owned buildings and facilities.
e) Coordinate with local engineering firms for additional assistance
with inspections.
f) Coordinate damage assessment and post-disaster safety inspections
of public assembly buildings (i.e. schools, major food chains), if
requested and as resources allow.
g) Enforce City ordinances and State law regulating construction
during new or reconstruction efforts prior to and after an
emergency or disaster.
h) Provide for the demolition of damaged and/or abandoned
structures posing a threat to human safety.
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3. Police Department
a) Provide assistance in implementing street closures and detours.
b) Provide perimeter control due to unsafe conditions, if requested
and as resources allow.
4. Public Information Officer
(a) Obtain prior approval and authorization from the EMC on all press
releases and briefings.
(b) Prepare and coordinate all press releases and briefings.
(c) Provide press releases to DEM prior to releasing information, if
appropriate.
(d) Coordinate with affected jurisdictions to ensure the public receives
accurate and consistent information.
(e) Assist in the preparation of briefings to the City Council, public
officials, and EOC Staff.
(f) Respond to media and citizens’ information calls.
(g) Establish a rumor control hotline, if necessary.
5. Public Works Department
a) Engineering
(1) Document damages and costs relating to damage sustained
during the emergency or disaster.
(2) Assess environmental damage to streams, shorelines, and
steep slopes and make recommendations for repair and/or
mitigation.
(3) Coordinate with the EOC and PIO on public information.
(4) Assist the Department of Planning and Community
Development with damage assessment of buildings and
facilities, as directed by the EMC.
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Comprehensive Emergency Management Plan
b) Utilities
(1) Water
(a) Conduct damage assessment of city-owned water
facilities.
(b) Maintain operation of public water storage,
pumping, and distribution systems.
(c) Provide for priority restoration of critical facilities.
(d) Provide temporary repair of damaged water
infrastructure.
(e) Issue “boil water” notice, if circumstance warrant.
(2) Wastewater
(a) Determine operational status of the wastewater
treatment plant.
(b) Provide damage assessment of city-owned
wastewater collections system to determine damage.
(c) Maintain operation of the wastewater collection and
pumping systems, assist in meeting public
sanitation needs, and control wastewater pollution
to the environment.
(d) Provide for priority restoration of critical facilities.
(e) Provide temporary repair of damaged wastewater
infrastructure.
(3) Solid Waste
Coordinate for removal of debris with the contracted
service provider for solid waste.
(4) Storm Water System
(a) Provide damage assessment of city-owned storm
water systems to determine damage.
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Comprehensive Emergency Management Plan
(b) Maintain operation of the public storm water
collection systems.
(c) Provide for priority restoration of critical facilities.
(d) Provide temporary repair of damaged storm water
infrastructure.
(e) Monitor rainfall and flood warning system to
determine if citizen warning and/or evacuation are
necessary due to potential flooding and coordinate
with the EOC for implementation.
c) Operations & Maintenance
(1) General Facilities and Fleet Maintenance
(a) Provide damage assessment and emergency repairs
for all city-owned equipment and vehicles.
(b) Coordinate fuel-dispensing services for city-owned
equipment and vehicles.
(c) Provide vehicles to transport debris and wreckage.
(2) Streets
(a) Provide debris removal, emergency protective
measures, emergency temporary repair, and/or
construction to maintain passable vehicular
circulation of priority routes.
(b) Provide damage assessment of streets and bridges to
the EOC.
(c) Provide for priority restoration of essential streets.
(d) Designate usable roads and bridges.
(e) Establish and maintain evacuation routes as directed
by the EMC or the Police Department.
(f) Coordinate road closures through the EOC.
(g) Provide temporary repair of damaged City roads and
bridges, if possible.
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(h) Provide road blocks, barricades, signs or flaggers, as
requested.
B. Local
1. Kitsap County Department of Emergency Management
a) Coordinate County EOC activation and call out of essential
representatives.
b) Coordinate county-wide roads, facility and infrastructure recovery
efforts.
c) Coordinate requests from cities for outside labor, equipment, and
technical experts.
d) Issue warnings to the public and coordinate public information.
e) Authorize the activation of the Emergency Alert System (EAS), as
necessary.
2. Bainbridge Island Fire Department
a) Provide support in debris removal, emergency protective measures,
and utility restoration, if requested and as resources allow.
b) Provide support in establishing on-scene command posts.
c) Provide support in evacuating citizens from potential flood or
environmental hazard areas, as appropriate.
C. State
Emergency Management Division
1. Coordinate State EOC activation and call-out of essential representatives.
2. Coordinate statewide roads, facility, and infrastructure recovery efforts.
3. Coordinate requests from counties and cities for outside labor, equipment,
and technical experts.
4. Issue warnings to the public.
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Comprehensive Emergency Management Plan
D. Federal
Federal Emergency Management Agency
Coordinate requests from States for outside labor, equipment, and technical
experts.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Center Manual
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Manual
D. Washington State Comprehensive Emergency Management Plan
E. National Response Framework
VII. ATTACHMENTS
None
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Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION 4
FIREFIGHTING
LEAD: Local: Bainbridge Island Fire Department
SUPPORT: City: Police Department
Public Works Department
Local: American Red Cross
Kitsap County Department of Emergency Management
Kitsap County Fire Marshall’s Office
Other Fire Agencies
State: Department of Corrections
Department of Natural Resources
Emergency Management Division
Federal: Department of Agriculture, US Forest Service
Federal Emergency Management Agency
I. INTRODUCTION
A. Purpose
To provide an organizational framework that will effectively utilize all available
fire fighting apparatus and personnel within the Fire District control the
dispatching of such equipment and manpower to localities where needed, and
provide for effective operations at the scene during an emergency or disaster.
B. Scope
This Emergency Support Function (ESF) addresses all fire fighting activities
including the detection and suppression of wildland, rural, and suburban/urban
fires occurring separately or coincidentally with a significant natural or
technological disaster. The scope of this section will not attempt to address
details regarding mutual aid and regional fire mobilization responsibilities and
procedures that are contained in other documents.
II. POLICIES
A. The National Incident Management System (NIMS) is used by first responders
and local jurisdictions in the State of Washington to manage an emergency
incident. NIMS is required by SARA Title III to manage any hazardous material
incident. The purpose of NIMS is to establish a command with a system that is
recognized by all responders, using the same organization, and the same
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Comprehensive Emergency Management Plan
nomenclature. The ranking member of the first arriving response unit assumes
command until relieved. An Incident Command Post (ICP) is established as the
focal point for all emergency operations.
B. During emergency situations, the Bainbridge Island Fire Department mobilizes all
available apparatus and personnel required to cope with the situation. Mutual Aid
Agreements, as outlined in RCW 39.34.030, are activated when initial resources
are inadequate. When local mutual aid resources are exhausted, then the
provisions for Regional and/or State Fire Services Mobilization Plans apply.
C. Each local, State, or Federal agency assume the full cost of protection of the lands
within its respective boundaries unless other arrangements are made. Fire
protection agencies should not incur costs in jurisdictions outside their area
without reimbursement unless there is a local mutual aid agreement between those
jurisdictions. It is essential that the issue of financial limitation be clarified
through proper official channels for efficient execution of fire support.
D. Upon the occurrence of an emergency or disaster, the Bainbridge Island Fire
Department conducts an initial assessment of its personnel, apparatus, equipment,
and facilities and reports the information to the City and/or County Emergency
Operations Center (EOC).
E. Priority shall be given to saving lives and protecting property, in that order.
F. The emergency medical capabilities and responsibilities of the Bainbridge Island
Fire Department are covered in ESF 8, Public Health and Medical Services. The
hazardous materials capabilities and responsibilities are covered in ESF 10 – Oil
and Hazardous Materials Response.
III. PLANNING ASSUMPTIONS
A. Suburban/urban, rural, and wildland fires will occur within the City. In the event
of an earthquake or other significant event, large, damaging fires could be
common.
B. In an emergency or disaster, some fire fighting resources will become scarce or
damaged. State, Federal, and other resources may be called upon if local
resources are or are about to be exhausted.
C. Some interface fires or fires resulting from civil disturbances may be of such a
magnitude that all threatened structures cannot be saved. After evaluating the
situation, incident command may decide to cease fire fighting efforts on one
building in order to save another when the benefit of saving one building is
greater than that of another, when continued efforts would likely not affect the
outcome, or when concerns relating to firefighter safety arise.
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Comprehensive Emergency Management Plan
D. Wheeled-vehicle access may be hampered by bridge failures, landslides, etc.,
making conventional travel to the fire locations extremely difficult or impossible.
Aerial attack by air tankers, helicopters, and smoke jumpers may be essential in
these situations. Helicopters will be scarce resources and usable airports
congested.
D. Efficient and effective mutual aid among the various local, County, State, and
Federal fire agencies requires the use of the NIMS together with compatible fire
fighting equipment and communications.
E. Availability of fire service personnel may be limited due to injury, personal
concerns/needs, or limited access to work locations.
IV. CONCEPT OF OPERATIONS
A. The Bainbridge Island Fire Department is the lead agency for fire suppression
operations within the City.
B. The Fire Chief, or designee, shall provide direction and control over Bainbridge
Island Fire Department resources and coordination through the EOC, if
appropriate.
C. The coordination of resources and requests for assistance will normally be
through the EOC to the City and/or County EOC.
D. An Area Command Center (ACC) may be established for the coordination of field
operations.
E. The County EOC shall coordinate the distribution of incoming fire resources in
major emergencies involving areas greater than a single area.
F. Fire suppression is divided into two distinct response categories:
1. Suburban/Urban and Rural Fires
a) Local fire protection districts and municipal fire departments have
the primary responsibility for the suppression and control of fires
within their respective fire protection jurisdictions. For those
incidents requiring additional support, mutual aid agreements may
be executed.
b) In 1992, the State Legislature directed the creation of the State Fire
Services Mobilization Plan to deal with the growing problem of
urban/wildland interface fires. This action also called for the
establishment of the State Fire Defense Board, made up of
representatives from nine fire defense regions throughout the State.
As part of the South Puget Sound Region, Kitsap County has
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Comprehensive Emergency Management Plan
developed a companion plan to the Regional and State documents
that address situations exceeding mutual aid agreements.
c) Fire suppression and control assistance may, in some instances, be
provided on a limited basis by Federal agencies and the military by
pre-established mutual aid agreements.
d) If a suburban/urban fire threatens or is likely to become a fire of
major magnitude, assistance may be available from the Federal
government under an emergency declaration by the President.
Requests for such assistance are handled through normal
emergency management channels.
2. Forest Fires
(a) The Washington State Department of Natural Resources (DNR)
and all supporting agencies, per the Washington State Fire Services
Mobilization Plan, take action on all wildfires, regardless of land
ownership, which jeopardize DNR protected lands outside
incorporated cities and towns and on adjacent U.S. Forest Service
and Department of the Interior protected areas.
(b) In those instances when a fire or fires threaten such destruction as
would constitute a major disaster, Federal fire suppression
assistance may be made available under Public Law 93-288,
Section 417, as defined in the Washington State Comprehensive
Emergency Management Plan.
(c) A fire protection district may take immediate action on DNR
(State) protected lands outside of its jurisdictional boundaries per
established agreements and/or contracts.
G. Fire agencies, in addition to having 24-hour operational capability, have two-way
radio communication links between their respective mobile units and CENCOM.
H. Fire units, with the use of their sirens and public address systems, are a valuable
resource for disseminating warning and emergency information, and will do so
when requested by the EOC unless otherwise involved.
I. Fire Agencies may request activation, through Kitsap County Department of
Emergency Management (DEM), of the Communications Van (COMVAN) or the
KCSO Mobile Emergency Command Post. Both vehicles may be made available
providing it is not committed to another incident site.
J. Fire agencies may request activation of other local agency resources, such as
search and rescue units or dive teams. These resources will be made available if
not otherwise occupied. All non-traditional resource requests should be submitted
4 ESF 4 Firefighting
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Comprehensive Emergency Management Plan
to DEM or the County EOC, if activated. Most resources are available through
911.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. All City Departments
a) Before the Event
(1) Develop and maintain current standard operating
procedures (SOPs) to be used during an emergency or
disaster.
(2) Train personnel to the appropriate level for their required
response. Specifically, all personnel will be NIMS
compliant.
(3) Participate in emergency response exercises, drills, and
training.
b) During the Event
(1) Designated representative(s) report to the EOC, when
activated.
(2) Alert personnel with emergency response functions.
(3) Implement SOPs.
(4) Provide resources and support, as requested and as
resources allow.
c) After the Event
(1) Support recovery efforts as identified in department SOPs.
(2) Support appropriate local, State, and Federal agencies as
conditions warrant and within the realm of City plans and
procedures.
(3) Provide situation and status reports, as requested.
(4) Participate in debriefing and critiquing organized by the
EMC or DEM.
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Comprehensive Emergency Management Plan
2. Emergency Management Coordinator
a) Provide initial coordination and notification of outside agencies
providing operational support, if requested or appropriate.
b) If warranted, activate the City EOC to support firefighting efforts.
c) Assist with alert and warning of persons located in affected areas
as outlined in ESF 2, Communications.
d) Provide capabilities for coordinating City response, resources, and
assets.
3. Police Department
Provide incident scene security, traffic control, and evacuation, if
requested and as resources allow.
4. Public Works Department
a) Provide regular maintenance to hydrants located in the City.
b) Ensure adequate water pressure to hydrants located within the City,
as resources allow.
c) Ensure sufficient quantity of water is available for fire protection,
as resources allow.
d) Provide operational support with equipment, staff trained in the use
of the equipment, traffic control, and control of utilities during an
emergency or disaster.
A. Local
1. Bainbridge Island Fire Department
a) Before the Event
(1) Develop, maintain, and review department SOPs for use
during an emergency or disaster.
(2) Assess equipment and training needs.
(3) Establish procedures for coordinating all public information
releases through City and/or County Public Information
Officer(s).
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Comprehensive Emergency Management Plan
(4) Develop a list of resources, which includes apparatus,
equipment, personnel, and supply sources.
(5) Make provisions for relocating fire operations in the event
present facilities must be evacuated.
(6) Establish communication links with law enforcement
agencies for coordination of warning and evacuation
confirmation functions.
(7) Establish mutual aid agreements to maximize utilization of
resources.
(8) Mitigate fire hazards through fire prevention programs.
b) During the Event
(1) Activate SOPs.
(2) Activate ACC.
(3) Provide a representative to the EOC to assist in the
prioritization and coordination of county-wide fire
resources if requested and appropriate.
(4) Notify key staff.
(5) Provide regular status reports and information regarding
operational and resource needs to the EOC, if activated.
(6) Provide fire suppression and control, and immediate life-
safety services within the City and support other fire
protection agencies if signatory to a mutual aid agreement.
(7) Relocate fire apparatus as conditions warrant.
(8) Provide support for urban search and rescue operations as
appropriate to the level of training and available equipment,
if requested and as resources allow.
(9) Assist in warning the public of evacuations, traffic routing,
and/or traffic control, if requested and as resources allow.
(10) Support evacuation efforts, if requested and as resources
allow.
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Comprehensive Emergency Management Plan
(11) Provide the initial response for hazardous materials
incidents. The response will be within the boundaries of
the incident command structure and contingent upon the
level of training and available equipment. (See ESF 10,
Hazardous Materials for additional information)
(12) Provide temporary power and emergency lighting at
emergency scenes, if requested and as resources allow.
(13) Participate in the implementation of the Kitsap County,
Puget Sound Region, and the State Fire Services
Mobilization Plan, if appropriate.
c) After the Event
(1) Re-activate stations for normal operations.
(2) Return apparatus and equipment to regularly assigned
locations.
(3) Assist the public in recovery operations, as resources allow.
(4) Support other recovery efforts, if requested and as
resources allow.
(5) Provide critical payroll and other financial information to
the appropriate agency, as appropriate.
2. American Red Cross
Coordinate the provision of basic human needs and shelters for persons
who are displaced due to residences being uninhabitable due to fire
damage.
3. Kitsap County Department of Emergency Management
a) Before the Event
(1) Organize and coordinate the preparation of plans.
(2) Develop and maintain a primary and alternate EOC to be
used during an emergency or disaster.
(3) Identify equipment resources.
(4) Coordinate training to fire response personnel, if requested.
8 ESF 4 Firefighting
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Comprehensive Emergency Management Plan
b) During the Event
(1) Activate the EOC or alternate EOCs, if appropriate.
(2) In coordination with the City, issue emergency warning(s)
for persons located in affected areas.
(3) Authorize the activation of the Emergency Alert System
(EAS), if appropriate. (See ESF 2, Communications for
additional information)
(4) Serve as liaison between local jurisdictions and response
agencies and the State for requesting resources when the
capabilities of local response agencies are exceeded.
(5) Request temporary air space restrictions through the
Washington State Emergency Management Division
(EMD), if appropriate.
(6) Coordinate training to fire response personnel, if requested.
(7) Provide capabilities for coordinating response, resources,
and assets.
c) After the Event
Update plans and procedures based on critiques and lessons
learned during the event.
4. Kitsap County Fire Marshal
Conduct fire investigations in support of, or independent of, fire districts
and/or departments.
C. State
1. Department of Natural Resources
a) Coordinate all fire suppression efforts and provide resources to
control wildland fires in the State on DNR protected lands. May
provide resources for non-DNR protected lands, if available, at a
reasonable cost.
b) Assess damage as a member of the Federal Agency Support Team
(FAST).
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Comprehensive Emergency Management Plan
c) Provide for overhead resources when the event is a wildland or
wildland interface fire, as requested.
2. Emergency Management Division
Coordinate assistance to local government for fire activities and
mobilization resources in accordance with the provisions of the
Washington State Fire Services Resource Mobilization Procedures.
D. Federal
Limited fire suppression and control assistance is available from Federal agencies
and the military by pre-established agreement.
1. Department of Agriculture, US Forest Service
a) Act as the Principal Advisor to the FEMA Regional Director to
assist in the administration of the terms of the Federal/State
Agreement for Fire Suppression.
b) Provide protection in National Forests and assist in control of fires
that threaten to spread from nearby lands into National Forests.
2. Federal Emergency Management Agency
a) Administer fire suppression assistance to the State pursuant to PL
93-288 of the Disaster Relief Act of 1974, Section 417, when a fire
destruction threat would constitute a major disaster.
b) Provide training for fire suppression and hazardous materials
control to local fire jurisdictions through the National Fire
Academy in Emmitsburg, Maryland.
VI. REFERENCES
A. Bainbridge Island Fire Department – Standard Operating Guidelines
B. City of Bainbridge Island Emergency Operations Plan
C. Kitsap County Comprehensive Emergency Management Plan
D. Kitsap County Emergency Operations Plan
E. Kitsap County Fire Resource Plan
F. South Puget Sound Region Fire Defense Mobilization Plan
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Comprehensive Emergency Management Plan
G. RCW 39.34, Interlocal Cooperation Act
H. RCW 43.43, Washington State Patrol - State Fire Services Mobilization Plan
I. Washington State Comprehensive Emergency Management Plan
J. Washington State Department of Health – Sizing Guidelines for Water Systems
K. Public Law 93.288, Disaster Relief Act of 1974, as amended by Public Law 100-
707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act
L. National Response Framework
M. Interstate Mutual Aid Compact
VI. ATTACHMENTS
None
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EMERGENCY SUPPORT FUNCTION 5
EMERGENCY MANAGEMENT
LEAD: City: Executive Department
SUPPORT: City: All City Departments
Local: Kitsap County Department of Emergency Management
Bainbridge Island Fire Department
I. INTRODUCTION
A. Purpose
1. To collect, process, analyze, disseminate, and use information about a
potential or actual emergency or disaster situation
2. Operation of the City Emergency Operations Center in response to city
emergencies
3. Manage the City Emergency Operations Center and personnel in
accordance with the National Incident Management System (NIMS)
B. Scope
This Emergency Support Function (ESF) sets forth the coordination of incident
management and response efforts during a city emergency. It defines the
documentation and systems responsible for the coordination of human and capital
resources of the city. Additionally, it defines the system used to support EOC
operations for effective response. This ESF will be implemented in concert with
ESF 2, Communication, and ESF 23, Damage Assessment.
II. POLICIES
It is the policy of the City of Bainbridge Island (City) to activate the Emergency
Operation Center (EOC) dependent on the size and complexity of a city emergency. The
EOC will be used to disseminate current and accurate information and request the same
from outside agencies and volunteer organizations during times of EOC activations. The
EOC will support the incident commander in the field, providing resources and other
support to save lives, stabilize the event, and preserve the economy and environment of
the City. The analysis of this information and planning for anticipated resources will
occur in support of emergency or disaster response and recovery activities.
III. PLANNING ASSUMPTIONS
A. To identify urgent response requirements during a disaster, or the threat of one,
and to plan for continuing response, recovery and mitigation activities, there will
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Comprehensive Emergency Management Plan
be an immediate and continuing need to collect, process, and disseminate
situational information.
B. Information will be provided by field personnel, responders, volunteers, the
public, the media, and others.
C. Information collection may be hampered due to many factors including: damage
to the communication systems, communications system overload, damage to the
transportation infrastructure, effects of weather, smoke, and other environmental
factors.
D. Urgent response requirements during an emergency or disaster, or the threat of
one, and the plan for continued response and recovery activities, necessitates the
immediate and continuing collection, processing, and dissemination of situational
information.
E. Information, particularly initial information, may be ambiguous, conflict with
information from other sources or with previous information from the same
source, or be limited in detail.
IV. CONCEPT OF OPERATIONS
A. Whenever any part of the City is threatened by a hazard that could lead to an
emergency or disaster, or when an emergency or disaster situation exists, the EOC
will be activated at the appropriate level to assess the situation.
1. The Planning Section will:
a) Collect, record, and disseminate information to the appropriate
staff and facilitate the dissemination of information to appropriate
field personnel and responders.
b) Display and analyze information for future response and recovery
needs.
2. The Operations Section will:
Display and analyze information for immediate response needs.
B. Information analysis will include, as appropriate:
1. Assessment and display of the hazard’s impact, including the boundaries
of the affected area and the distribution, type, and magnitude of damage.
2. Maintaining a current status of emergency response activities, resource
needs, and requests, and the status of critical facilities.
2 ESF 5, Information Analysis and Planning
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Comprehensive Emergency Management Plan
3. Establishing priorities in the event of a scarcity of resources.
4. Consolidation of information into logs and reports to keep others informed
and to document relevant activities.
C. Planning will include, as appropriate:
1. Using the analyzed information to identify trends and determine courses of
action for responding to a hazard or its effects. Planning will focus on
response strategies and resource requirements beyond those needed for
immediate response, attempting to anticipate future actions and needs.
The planning horizon may be the next hour, 24 hours, or weeks,
depending on the scenario and situation.
2. Planning information will be shared with Kitsap County Department of
Emergency Management (DEM) and other EOC functional positions and
incorporated in appropriate displays.
3. The planning staff, in coordination with the operations staff, will
recommend courses of action for immediate and future activity, including
the need for specific resources identified as part of the planning process.
4. Once a planning cycle has ended, the planning staff will immediately
commence planning for the next cycle.
D. Whenever information is lacking, contains insufficient detail, is ambiguous, or is
conflicting, recommendations or decisions will be made on the best analysis
possible under the circumstances using the combined talents of the staff then
assembled.
E. Analysis and planning will continue until the EOC is deactivated. The analysis
and planning functions may be transferred to individual City departments
following deactivation.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. All City Departments
Report observed damage information to the EOC in accordance with ESF
23, Damage Assessment and continue to provide disaster-related
information to the EOC as it becomes known.
2. Department of Planning & Community Development
ESF 5, Information Analysis and Planning
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Comprehensive Emergency Management Plan
Lead department for coordinating information management flow,
recording, dissemination, display, analysis, use, and reporting.
3. Executive Department -Information Technology
Provide telecommunications (telephones, faxes, cellular phones, radios)
and computer support to the EOC and other City departments.
4. Emergency Management Coordinator
a) Develop EOC procedures for coordinating information
management, including flow, recording, dissemination, display,
analysis, use, and reporting.
b) Develop EOC procedures for information analysis and planning.
c) Maintain the EOC in a configuration to support the analysis and
planning function.
d) Include analysis and planning as part of the citywide emergency
management training program.
e) Develop policies and procedures to assist the EOC with obtaining
appropriatel y trained personnel to support EOC functions.
5. Finance & Administrative Services - Human Resources
Develop policies and procedures to assist the EOC with obtaining
appropriately trained personnel to support EOC functions.
6. Public Works Department – Engineering
a) Provide mapping and plotting services.
b) Assist the Planning and Community Development Department
with coordinating information management flow, recording,
dissemination, display, analysis, use, and reporting.
B. Local
1. Kitsap County Department of Emergency Management
a) Assist with information analysis and planning, as requested and as
resources allow.
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Comprehensive Emergency Management Plan
b) Assist in developing plans and procedures for the City’s EOC.
c) Include the City’s EOC in the Training and Exercise program for
Kitsap County DEM.
2. Bainbridge Island Fire Department
Provide a facility for the City’s EOC. Maintain the facility to support EOC
operations.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Washington State Comprehensive Emergency Management Plan
E. National Response Framework
VII. ATTACHMENTS
None
ESF 5, Information Analysis and Planning
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Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION 6
SHELTERING AND MASS CARE
LEAD: Local: American Red Cross
SUPPORT: City: Police Department
Public Works Department
Local Kitsap County Department of Emergency Management
Kitsap Mental Health Services
Salvation Army
Bainbridge Island Metropolitan Park & Recreation District
I. INTRODUCTION
A. Purpose
To coordinate the provision of mass care, shelter, and individual assistance for
residents impacted by an emergency or disaster who are unable to care for
themselves.
B. Scope
This Emergency Support Function (ESF) addresses the sheltering needs in the
City of Bainbridge Island (City) during a major emergency or disaster and the
coordination of the opening of shelters through the Emergency Operations Center
(EOC) in coordination with Kitsap County Department of Emergency
Management (DEM) and the American Red Cross (ARC).
II. POLICIES
American Red Cross Disaster Plan
III. PLANNING ASSUMPTIONS
A. Mass care requirements during an emergency or disaster may overwhelm social
service agencies.
B. The opening of American Red Cross (ARC) shelters in the City will be
coordinated through DEM or the County EOC.
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C. The Emergency Management Coordinator (EMC), in cooperation with DEM,
shall coordinate City resources and services necessary for disaster relief in the
Bainbridge Island community.
IV. CONCEPT OF OPERATIONS
A. Mass care provides for the immediate survival needs of victims through group
services and facilities.
B. Mass care will normally be carried out during and immediately after an
emergency or disaster, until individual services can be provided. Mass care
services are usually provided for less than a week, coordinated, and managed by
the ARC, in cooperation with local government.
C. The impacts of a disaster may necessitate the provision of emergency food, water,
shelter, clothing, childcare, health, and mental-health care for disaster victims, as
well as crisis support and training for City staff and volunteers.
D. DEM will coordinate the delivery of the appropriate services with the ARC,
Salvation Army, Washington Volunteer Organizations Active in Disasters
(WAVOAD), and local church and service groups.
E. Mass care includes such basic human needs as emergency medical care,
emergency shelter, and emergency provisions of food, water, and medicine.
F. The EOC shall coordinate with the ARC through the County EOC to identify safe
areas of the City, inspect potential facilities for building safety, identify safe
routes of travel, determine the appropriate number and location of shelters,
duration of use, etc.
G. The City, DEM, and ARC will share and coordinate all lists of victims and
disaster assistance inquiries, and act together as one voice for public press
releases.
H. Public information regarding shelter availability and locations shall be
coordinated through the City’s designated Public Information Officer (PIO) and
other PIOs using the County EOC Joint Information Center, if appropriate.
I. The range of services needed by disaster victims will depend on the emergency,
and could include temporary housing, furniture, building and repair supplies, and
occupational and mental health services.
J. Individual assistance to disaster victims will be provided primarily by insurance
companies, local human service organizations, and various City, County, and
State government agencies.
2 ESF 6, Sheltering and Mass Care
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Comprehensive Emergency Management Plan
K. In the event of a Presidential Disaster Declaration, additional assistance may
become available to eligible individuals. This may include low-interest loans,
housing grants, food stamps, disaster counseling, and unemployment benefits.
L. Individuals or families arriving at shelters or mass care facilities in recreational
vehicles may use their vehicle, supplemented by shelter resources, or utilize the
shelters provided. Facilities are generally selected with adequate parking areas.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. City Administration – City Manager
a) Serve or appoint a representative to serve as the Public Information
Officer and coordinate the dissemination of public information
concerning mass care and individual assistance with DEM or the
County EOC.
b) Develop plans for and coordinate the utilization of City facilities
for use as reception centers, staging areas, or shelters with the
EMC, in coordination with DEM.
2. Police Department
a) Establish security and crime prevention at the shelters located
within the City.
b) Provide crowd and traffic control at public shelters located within
the City, if requested and as resources allow.
c) In coordination with the Public Works Department, assist in
identifying safe routes to shelters.
3. Public Works Department
a) Engineering
Provide building safety inspections of shelters, if requested and as
resources allow.
b) Operations & Maintenance
(1) Assist in crowd-control operations with temporary traffic
control measures and barricades.
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(2) Make vehicles available to transport donated mass care
supplies to shelters, feeding or service center sites when
requested.
(3) In coordination with the Police Department, identify safe
routes to shelters.
c) Utility Operations
(1) Coordinate disposal of solid waste from shelters.
(2) Ensure the availability of water to shelters.
B. Local
1. American Red Cross
a) The Act of Congress constituting the ARC Charter requires the
ARC to undertake relief activities for the purpose of mitigating
suffering caused by a disaster and obligates the ARC to develop
and carry out measures to prevent suffering.
b) Act as the lead agency for emergency shelter operations and mass
care facilities.
c) Provide disaster victims with food, clothing, shelter, first aid, and
supplementary medical or nursing care and meet other urgent
needs, if requested and as resources allow.
d) The opening of shelters or aid stations is a function of the ARC.
Upon request for, or in coordination with DEM, the ARC will
open, staff, and fund its shelters or aid stations. The location of the
shelters or feeding stations to be opened will depend on the
affected area, accessibility, security, and staff and supply
considerations.
e) Assess equipment and training needs.
f) Maintain and update shelter agreements.
2. Kitsap County Department of Emergency Management
a) Coordinate the activities of local agencies charged in local plans
for the provision of emergency mass care shelters. Stand up ESF 6
at the County EOC to coordinate county-wide mass care resources.
4 ESF 6, Sheltering and Mass Care
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Comprehensive Emergency Management Plan
b) Inform the ARC of the need for shelters and/or feeding stations,
areas to be evacuated, and when possible, the approximate number
of evacuees.
c) Coordinate and maintain liaison with private providers of mass
care resources and services.
d) Coordinate with the EOC for mass care resources and facility
support and mutual aid.
3. Kitsap Mental Health Services
In coordination with DEM, respond to the humanitarian and personal
needs of disaster victims by referring them to appropriate agencies,
organizations, or individuals.
4. Salvation Army
Assist the ARC, as requested by the EMC and as resources allow.
5. Bainbridge Island Metropolitan Park & Recreation District
Develop plans for and coordinate the utilization of Park District facilities
and park sites for use as reception centers, staging areas, or shelters with
the EMC, in coordination with DEM.
VI. REFERENCES
A. American Red Cross Disaster Plan
B. City of Bainbridge Island Emergency Operations Plan
C. Kitsap County Comprehensive Emergency Management Plan
D. Kitsap County Emergency Operations Plan
E. Washington State Comprehensive Emergency Management Plan
F. National Response Framework
VII. ATTACHMENTS
None
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EMERGENCY SUPPORT FUNCTION 7
RESOURCE MANAGEMENT
LEAD: City: Department of Planning and Community Development
Finance & Administrative Services Department - Human Resources
SUPPORT: City: City Council
City Manager
All City Departments
Emergency Management Coordinator
Local: Kitsap County Department of Emergency Management
Support Agencies
I. INTRODUCTION
A. Purpose
To provide for the best coordination of resources in order to effectively respond to
an emergency.
B. Scope
This Emergency Support Function (ESF) involves coordinating the provision of
resources to the City of Bainbridge Island (City) departments during the
immediate response to an emergency or disaster and to subsequent response and
recovery operations. Coordination includes the effort and activity necessary to
evaluate, locate, procure, and provide facilities, material, services, and personnel.
II. POLICIES
A. In accordance with Section 7 of Article VIII of the Washington State
Constitution, “no county, city, town, or other municipal corporation shall
hereafter give any money, or property, or loan its money, or credit to or in aid of
any individual, association, company, or corporation, except for the necessary
support of the poor and infirm, or become directly or indirectly the owner of any
stock in or bonds of any association, company or corporation.”
B. In accordance with RCW 38.52.070 (2), “each political subdivision, in which any
disaster as described in RCW 38.52.020 occurs, shall have the power to enter into
contracts and incur obligations necessary to combat such disaster, protecting the
health and safety of persons and property, and providing emergency assistance to
the victims of such disaster. Each political subdivision is authorized to exercise
the powers vested under this section in the light of the exigencies of an extreme
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emergency situation without regard to time-consuming procedures and formalities
prescribed by law (excepting mandatory constitutional requirements), including,
but not limited to, budget law limitations, requirements of competitive bidding
and publication of notices, provisions pertaining to the performance of public
work, entering into contracts, the incurring of obligations, the employment of
temporary workers, the rental of equipment, the purchase of supplies and
materials, the levying of taxes, and the appropriation and expenditures of public
funds.”
C. In accordance with RCW 38.52.110 (1), in responding to a disaster, “the governor
and the executive heads of the political subdivisions of the State are directed to
utilize the services, equipment, supplies, and facilities of existing departments,
offices, and agencies of the State, political subdivisions, and all other municipal
corporations thereof including but not limited to districts and quasi municipal
corporations organized under the laws of the State of Washington to the
maximum extent practicable, and the officers and personnel of all such
departments, offices, and agencies are directed to cooperate with and extend such
services and facilities to the governor and to the emergency management
organizations of the State upon request notwithstanding any other provision of
law.”
D. In accordance with RCW 38.52.110 (2), “the chief executive of counties, cities
and towns and the emergency management directors of local political
subdivisions appointed in accordance with this chapter, in the event of a disaster,
after proclamation by the governor of the existence of such disaster, shall have the
power to command the service and equipment of as many citizens as considered
necessary in the light of the disaster proclaimed: PROVIDED, That citizens so
commandeered shall be entitled during the period of such service to all privileges,
benefits and immunities as are provided by this chapter and Federal and State
emergency management regulations for registered emergency workers.”
III. PLANNING ASSUMPTIONS
A. The City will not have all of the resources, either in type or quantity that may be
required to combat the effects of all potential emergencies or disasters.
B. The Emergency Management Coordinator (EMC) has designated the Planning
and Community Development Department to be responsible for inventories,
utilization and conservation of resources necessary to respond to and recover from
an emergency or disaster, and for the procurement of equipment, materials,
supplies, contractual services, and equipment maintenance.
C. The EMC has designated the Finance & Administrative Services Department to
be responsible for all human resource management activities.
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D. Weather conditions, damage to transportation routes, or other factors may restrict
access to a disaster site or to a storage area and hence affect the availability and
distribution of resources.
E. The Emergency Operations Center (EOC) will have available or immediate access
to, resources and vendor lists for the most commonly used or anticipated
resources used during an emergency or disaster.
IV. CONCEPT OF OPERATIONS
A. During an emergency or disaster, or the threat of one, the EOC may be activated
to coordinate the response of City departments and to support City departments
with evaluation, planning, information, and resource management.
B. During urgent preparedness or response activities, resources will only be provided
upon the request of recognized field command personnel, such as an Incident
Commander, or upon the direction of the EMC.
C. The EOC will be activated on a case-by-case basis to support the resource needs
of the restoration and recovery effort. As resource needs diminish, staff may
provide coordination services without EOC activation.
D. During restoration and recovery activities, resource requests are to be made to the
EMC through the EOC.
E. To the maximum extent possible, the continued operation of a free market
economy using existing distribution systems will be utilized.
F. Mandatory controls on the allocation, utilization, or conservation of resources can
be used when necessary for the continued protection of public health, safety, and
welfare. Whenever possible, voluntary controls are preferred.
G. Pre-existing inventories of the community’s resources and procedures regarding
their use contribute significantly to the successful and efficient response to and
recovery from major emergencies or disasters.
H. Close coordination will be maintained with Federal, State, and County officials,
and other volunteer organizations. The priority of tasks will be determined by the
EMC.
I. The resources of the City will be used to the extent practicable and in accordance
with the provisions of RCW 38.52.110 (1). City departments will retain sufficient
quantities of applicable resources in reserve to meet City needs, as appropriate.
Should City resources be insufficient, additional resources may be procured or
requested through the following, listed in priority order:
1. Mutual Aid and Interlocal Agreements.
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2. Private sector purchase.
3. Kitsap County Department of Emergency Management Resource Request.
4. If the Governor has proclaimed the existence of a disaster, private sector
resources in accordance with the provisions of RCW 38.52.110, Use of
Existing Services and Facilities – Impressments of Citizenry.
J. Ensuring adequate staff to respond during an emergency or disaster is essential.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. City Council
Issue the Proclamation of a Local Emergency, when appropriate.
2. City Manager
a) Serve or appoint a representative to serve as the Public Information
Officer.
b) Coordinate information with the EMC and communicate
appropriately with the public and media.
3. All City Departments
a) Inventory personnel, major equipment, supplies, and provide a
listing to the EOC prior to and during an emergency or disaster.
b) Coordinate resource use under emergency conditions through the
EOC.
4. Department of Planning and Community Development
a) Before an Event
(1) Prepare and update listing of all city-owned resources.
(2) Develop Standard Operating Procedures (SOPs) for
resource management.
(3) Develop and maintain policies and procedures to acquire
equipment, materials, supplies, contractual services, and
equipment maintenance during an emergency or disaster.
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b) During an Event
(1) Implement Standard Operating Procedures (SOPs).
(2) Assess impact of emergency on available resources and
identify repair, maintenance, and replenishment needs.
(3) Coordinate the allocation, utilization, and/or conservation
of resources.
(4) Identify resource distribution and storage areas.
(5) Ensure local resources are exhausted, or about to be, prior
to requesting the EMC request additional resources from
the County EOC. Resources held in reserve to meet
constituent needs are to be considered utilized.
(6) Provide food and beverages for EOC staff and all City
emergency personnel.
(7) Provide for the registration of emergency workers in the
field, as appropriate.
5. Emergency Management Coordinator
a) Responsible for coordination of City resources through use of the
EOC or other coordination point during an emergency or disaster.
b) Responsible for ensuring that City resources are inventoried and
that the inventory list is updated on an annual basis.
c) Responsible for coordinating request for out-of-area resources to
DEM or the County EOC.
6. Finance & Administrative Services
a) Establish all necessary special accounts for the receipt of donations
and cost reimbursements filed under local, State, and Federal law.
b) Assist in identifying sources of disaster funds if departmental
budgets are exceeded.
c) Ensure disaster-related expenditures are made in accordance with
applicable laws, regulations, and accounting procedures.
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d) Establish “Emergency Purchasing Agreements” with local
businesses for use during emergency or disaster operations.
7. Executive Department
a) Develop plans for managing influx of goods and services donated
to support EOC activities and assist victims of the emergency or
disaster.
b) Develop plans for employee notification during an emergency or
disaster.
c) Develop procedures and coordinate the registration of temporary
emergency workers and volunteers on behalf of the City, in
coordination with DEM.
d) Ensure there are adequate personnel to carry out support activities,
including personnel for staffing additional EOC shifts and other
sections.
e) Provide telecommunications (telephones, faxes, cellular phones,
radios) and computer support to the EOC and other City
departments.
f) Manage the compensation for injury and claims process arising
from the emergency or disaster
8. Police Department
a) In coordination with the Public Works Department, identify
passable routes for transport of goods and people.
b) Provide security and mobile radio communication at distribution
centers, if requested and as resources allow.
c) Provide security personnel to be posted at the entrance(s) to the
EOC to control access and log in and out all personnel who enter
and exit the EOC.
9. Public Works Department
a) In coordination with the Police Department, identify passable
routes for transport of goods and people.
b) Assist in the transport of people and goods, if requested and as
resources allow.
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c) Procure equipment, materials, supplies, contractual services, and
equipment maintenance, and negotiate lease for grounds, offices,
or space required by the City, as directed by the EMC.
d) Coordinate for fuel-dispensing services for emergency equipment
and vehicles.
B. Local
1. Kitsap County Department of Emergency Management
a) Maintain liaison with support agencies, the business community,
volunteer organizations, and the Washington State Emergency
Management Division (EMD).
b) Train and exercise applicable City EOC staff in resource
management activities.
c) Develop and maintain a communications process for rapid contact
of key City EOC staff and support agency personnel.
d) Develop a procedure for field personnel to register emergency
workers at a disaster site.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Disaster Recovery Plan
D. Kitsap County Emergency Operations Plan
E. RCW 38.52.070, Local Organization and Joint Local Organizations Authorized –
Establishment, Operation- Emergency Powers, Procedures
F. RCW 38.52.110, Use of Existing Services and Facilities – Impressments of
Citizenry
G. Washington State Comprehensive Emergency Management Plan
H. Section 7 of Article VIII of Washington State Constitution
VII. ATTACHMENTS
None
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EMERGENCY SUPPORT FUNCTION 8
PUBLIC HEALTH AND MEDICAL SERVICES
LEAD: Local: Bainbridge Island Fire Department
Local: Kitsap County Coroner’s Office
Kitsap Public Health District
SUPPORT: City: City Administration – City Manager
Emergency Management Coordinator
Police Department
Public Works Department
Local: Kitsap County Department of Emergency Management
State: Department of Agriculture
Department of Health
Department of Health and Human Services
Emergency Management Division
Federal: Federal Bureau of Investigation
Federal Emergency Management Agency
Military
I. INTRODUCTION
A. Purpose
1. To coordinate the organization and mobilization of health, medical, and
mortuary services in the City of Bainbridge Island (City) during an
emergency or disaster using the National Incident Management System
(NIMS).
2. To provide a format for the City to manage a health, medical, or mortuary
services emergency in partnership with the Kitsap County Coroner’s
Office, and/or the Kitsap Public Health District by establishing Incident or
Unified Command depending on the type, severity, and needs of the
specific incident.
3. To identify the City’s, Kitsap County Coroner Office’s, and the Kitsap
Public Health District’s response activities relating to an incident
involving health, medical, or mortuary services within the City.
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B. Scope
This Emergency Support Function (ESF) addresses the identification and
coordination of the City’s health, medical, and mortuary needs during an
emergency or disaster. This assistance includes the following:
Assessment of medical and health needs
Health surveillance and communicable disease response
Medical care personnel
Medical and health equipment and supplies
Patient evacuation
In-hospital care
Mental health
Public health information
Vector control (rats, pests, etc.)
Potable water and wastewater and sanitation
Solid waste disposal
Mortuary services and victim identification
Hazardous materials (spills & releases)
II. POLICIES
A. The City will assist the Kitsap Public Health District and the Kitsap County
Coroner’s Office regarding health, medical, and mortuary services in the City.
B. Bainbridge Island Fire Department first responders, emergency medical
technicians (EMTs) and paramedics who provide emergency medical services
(EMS) in Kitsap County operate under the Kitsap County Emergency Medical
Services Patient Care Protocols.
C. The Kitsap Public Health District provides guidance to the City, County, other
agencies, and individuals on basic public health principles involving safe drinking
water, food sanitation, personal hygiene, and proper disposal of human waste,
garbage, infectious or hazardous waste, and communicable diseases.
D. The Kitsap Public Health Officer, or designee, may implement quarantine policies
and/or a health order when required due to incidents of mass communicable
disease exposure, or contamination of food, water, and environmental resources.
E. Kitsap Mental Health Services, after meeting its responsibilities to clients, may
permit, to the extent of its ability and upon request by the American Red Cross
(ARC), the use of its physical facilities by the ARC and in conjunction with
Kitsap Mental Health Services staff, as a mass care shelter for the “special needs”
victims of a major disaster.
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Comprehensive Emergency Management Plan
F. Representatives from the Kitsap Public Health District, EMS responders, and the
Kitsap County Coroner’s Office will coordinate medical, health, and mortuary
resources at the City or County Emergency Operations Center (EOC) during an
emergency or disaster.
G. Unified Command will be used in all incidents relating to health, medical, and
mortuary services that are criminal in nature or that require a police investigation
be conducted.
III. PLANNING ASSUMPTIONS
A. A significant natural or technological disaster or terrorist event could overwhelm
local medical facilities and services requiring emergency coordination of
casualties.
B. Kitsap County hospitals, clinics, nursing homes, pharmacies, and other medical
and health care facilities may suffer severe structural damage, be destroyed, or be
rendered unusable.
C. A major emergency or disaster could pose public health threats to food, water,
and personal health.
D. Damaged manufacturing facilities, waste processing and disposal facilities, sewer
lines, and water distribution systems and secondary hazards such as fires could
result in toxic environmental and public health hazards to the surviving
population and response personnel.
E. The damage and destruction of a catastrophic disaster will produce urgent needs
for mental health crisis counseling for disaster victims and response personnel.
F. Disruption of sanitation services and facilities, loss of power, and massing of
people in shelters may increase the potential for disease and injury.
IV. CONCEPT OF OPERATIONS
A. Public Health
Kitsap Public Health District
1. Provide or coordinate health and environmental health services and
activities within the City, including:
a) Identification of health hazards.
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Comprehensive Emergency Management Plan
b) Implementation of disease control measures, including
examination, testing, treatment, vaccination, isolation, or
quarantine, when appropriate.
c) Coordinate with Department of Ecology to access the public health
risk from a hazardous materials spill.
2. Report to the elected officials and the public regarding health conditions,
warnings, and public information through the City and County EOCs.
3. Provide limited medical support and sanitation services (identifying health
hazards and making recommendations) to mass care facilities when
activated.
4. Provide the medical support and mechanism for distribution of
prophylaxes to the public and emergency personnel, if warranted by threat
of disease.
5. Provide oversight of potable water supplies. City residents obtain their
drinking water from either individual water sources, the City’s public
water supply or other public or private water systems.
B. Emergency Medical Services
1. The primary objective of EMS in an emergency or disaster is to ensure
that basic and advanced life support systems are organized and
coordinated to provide prompt, adequate, and continuous emergency care
to disaster victims. These will include, but are not limited to:
a) Identification and coordination of medical resources.
b) Identification of potential sites and support staff for temporary
emergency clinics.
c) Emergency care at shelters and congregate care facilities.
d) Coordination of medical transportation resources.
2. Local Mass Casualty Incident Plans will detail operational concepts and
responsibilities to assure that EMS existing in the area will be capable of
providing mass casualty emergency medical services during an emergency
or disaster.
3. The provision of basic and advanced life support services shall be
provided by the Bainbridge Island Fire Department. Mutual aid between
and among EMS providers shall be utilized to make maximum efficient
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Comprehensive Emergency Management Plan
use of existing local, regional, or inter-regional assets, resources and
services. Response requirements may exceed the capabilities of the local
EMS system and can be augmented by services and assets provided under
mutual aid if available.
4. Hospitals and other medical providers and facilities will respond
according to their established emergency response plans.
C. Mortuary Services
1. The Kitsap County Coroner has jurisdiction over bodies of all deceased
(RCW 68.50.010). (Procedures may vary if an incident falls under the
jurisdiction of the FAA, State, or the military.)
2. The Kitsap County Coroner’s Office, in coordination with DEM, will
coordinate support of local mortuary services, as needed. The local
funeral directors may assist in emergency mortuary services, if requested
and at the discretion of the Kitsap County Coroner.
3. If local resources for mortuary services are exceeded, the State and/or
Federal government may provide supplemental assistance. The Coroner
may make a request for such assistance to DEM or to the Washington
State Department of Health through the County EOC.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. Before the Event
a) Develop and maintain current standard operating procedures
(SOPs) to be used during an emergency or disaster.
b) Train personnel to the appropriate level for their required response.
c) Participate in emergency response exercises, drills, and training.
2. During the Event
a) Designated representative(s) report to the EOC, if activated.
b) Alert personnel with emergency response functions.
c) Implement SOPs.
d) Provide resources and support, if requested and as resources allow.
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3. After the Event
a) Support recovery efforts as identified in department SOPs.
b) Support appropriate local, State, and Federal agencies, as
conditions warrant and within the realm of City plans and
procedures.
c) Provide situation and status reports, as requested.
d) Participate in debriefing and critiquing organized by the EMC or
DEM.
B. Public Health Services
1. City of Bainbridge Island
a) City Administration – City Manager
Serve or appoint a representative to serve as the Public Information
Officer and coordinate all public information and instructions and
media relations as defined in ESF 2, Communications and
Warning.
b) Emergency Management Coordinator
(1) Activate the EOC and establish Incident or Unified
Command, as appropriate.
(2) Serve as liaison and coordinate response and recovery
efforts between City departments, outside agencies, and the
County EOC, if appropriate.
2. Local
a) Kitsap County Department of Emergency Management
Provide overall coordination of resources to support public health
activities and function as the liaison between local agencies and
Washington State Emergency Management Division (EMD).
b) Kitsap County Health District
(1) Organize and mobilize public health services during an
emergency or disaster.
6 ESF 8, Health, Medical, and Mortuary Services
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(2) Identify and coordinate activation of additional health
professionals, when appropriate.
3. State
Emergency Management Division
Coordinate requested supplemental emergency medical and logistics
support as requested by the Kitsap County EOC.
4. Federal
a) Department of Agriculture
Under guidelines of the Food and Drug Administration, work with
State and local governments in establishing public health controls
for the proper disposal of contaminated food and drugs.
b) Department of Health and Human Services
Has the prime responsibility for Federal activities associated with
health hazards resulting from emergencies?
1) Assist State and local communities in taking protective and
remedial measures for ensuring sanitary food and potable
water supplies, adequate sanitary systems, rodent, insect
and pest control, care of the sick and injured, and control of
communicable diseases.
2) Assign professional and technical personnel to augment
State and local forces.
c) Federal Emergency Management Agency
When local, State, and volunteer agencies’ capabilities to provide
public health services are exceeded, FEMA may assign Federal
agencies under mission assignment to supplement State and local
public health efforts.
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C. Emergency Medical Services
1. City of Bainbridge Island
a) City Administration – City Manager
Serve or appoint a representative to serve as the Public Information
Officer and coordinate all public information and instructions and
media relations as defined in ESF 2, Communications.
b) Emergency Management Coordinator
(1) Activate the EOC and establish Incident or Unified
Command, as appropriate.
(2) Serve as liaison and coordinate response and recovery
efforts between City departments, outside agencies, and the
County EOC, if appropriate.
c) Police Department
(1) Provide crowd and traffic control, law enforcement
operations, and crime scene investigations, if requested and
as resources allow.
(2) Coordinate additional security support for local hospitals
and clinics, if requested and as resources allow.
(3) Coordinate quarantine enforcement with the Kitsap County
Health District, if requested and as resources allow.
(4) Assist in the contacting and transporting of critical hospital
personnel, if requested and as resources allow.
2. Local
a) Kitsap County Department of Emergency Management
Provide logistical and other support to EMS providers upon
request from the Incident Commander or the EOC EMS
Representative.
b) Bainbridge Island Fire Department
(1) Coordinate all aspects of medical care and transportation of
patients at a specific scene, including but not limited to
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triage, treatment, transportation, and set-up of an initial
morgue area.
(2) Provide incident status and operational needs to the EOC at
regular intervals.
3. State
Emergency Management Division
Coordinate requested supplemental emergency medical and logistics
support, as requested by the County EOC.
4. Federal
Federal Emergency Management Agency
When local, State, and volunteer agencies’ capabilities to provide mass
care or essential needs are exceeded, FEMA may assign Federal agencies
under mission assignment to supplement State and local emergency
medical efforts.
D. Mortuary Services
1. City of Bainbridge Island
a) City Administration – City Manager
Serve or appoint a representative to serve as the Public Information
Officer and coordinate all public information and instructions and
media relations as defined in ESF 2, Communications.
b) Emergency Management Coordinator
(1) Activate the EOC and establish Incident or Unified
Command, as appropriate.
(2) Serve as liaison and coordinate response and recovery
efforts between City departments, outside agencies, and the
County EOC, if appropriate.
c) Police Department
Provide assistance to the Kitsap County Coroner, including but not
limited to security for field morgue operations and facilities, and
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perimeter control at incident scenes, if requested and as resources
allow.
d) Public Works Department
(1) Assist with establishing temporary morgue facilities, if
requested and as resources allow.
(2) Conduct safety evaluation of buildings to be used for
mortuary services, if requested and as resources allow.
2. Local
a) Kitsap County Coroner’s Office
(1) Assume overall responsibility for emergency mortuary
services, including but not limited to selection of suitable
facilities for emergency morgues and ensuring qualified
personnel are assigned to operate them.
(2) Keep all necessary records and furnish the EMC with a
periodically updated status report and casualty list.
(3) Provide a representative to the County EOC, if requested
and as resources allow.
b) Kitsap County Department of Emergency Management
Coordinate local support for mortuary services and function as the
liaison between local agencies and EMD.
3. State
a) Department of Health
Provide for the recording and preservation of death certificates.
b) Emergency Management Division
In conjunction with the Department of Health, coordinate
supplemental assistance to support local mortuary services.
4. Federal
a) Federal Bureau of Investigation
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Comprehensive Emergency Management Plan
Assist in victim identification services, if requested.
b) Federal Emergency Management Agency
Coordinate Federal assistance to supplement local emergency
mortuary services.
c) Military
Provide manpower, equipment, and facilities to support emergency
mortuary services.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Coroner’s Emergency Operations Plan
D. Kitsap County Emergency Operations Plan
E. Kitsap County Fire Chiefs Association’s Mass Casualty Incident Plan
F. Kitsap County Health District Emergency Response Plan
G. RCW 68.50.010, Coroner’s Jurisdiction over Remains
H. Washington State Comprehensive Emergency Management Plan
I. National Response Framework
VII. ATTACHMENTS
None
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EMERGENCY SUPPORT FUNCTION 9
SEARCH AND RESCUE
LEAD: City: Police Department
SUPPORT: City: Public Works Department
Local: Bainbridge Island Fire Department
County: Kitsap County Department of Emergency Management
Kitsap County Sheriff’s Office
Search and Rescue Units
State: Department of Transportation – Division of Aeronautics
Emergency Management Division
Federal: Federal Emergency Management Agency
United States Air Force - Rescue Coordination Center
United States Coast Guard
I. INTRODUCTION
A. Purpose
To provide for the effective utilization of search and rescue (SAR) resources and
provide for the control and coordination of various types of SAR operations
involving persons in distress.
B. Scope
This Emergency Support Function (ESF) addresses wilderness, suburban/urban,
and structural SAR operations, and includes search and rescues on the ground, in
the air, or in the water.
II. POLICIES
A. "Search and rescue means the acts of searching for, rescuing, or recovering by
means of ground, marine, or air activity any person who becomes lost, injured, or
is killed while outdoors or as a result of a natural, technological, or human caused
disaster, including instances involving searches for downed aircraft when ground
personnel are used. Nothing in this section shall affect appropriate activity by the
department of transportation under Chapter 47.68 RCW.” (RCW 38.52.010)
B. “The chief law enforcement officer of each political subdivision shall be
responsible for local search and rescue activities. Operation of search and rescue
activities shall be in accordance with State and local operations plans adopted by
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Comprehensive Emergency Management Plan
the elected governing body of each local political subdivision. These State and
local plans must specify the use of the incident command system for
multiagency/multi-jurisdiction search and rescue operations. The local
emergency management director shall notify the department of all search and
rescue missions. The local director of emergency management shall work in a
coordinating capacity directly supporting all search and rescue activities in that
political subdivision and in registering emergency search and rescue workers for
employee status. The chief law enforcement officer of each political subdivision
may restrict access to a specific search and rescue area to personnel authorized by
him. Access shall be restricted only for the period of time necessary to accomplish
the search and rescue mission. No unauthorized person shall interfere with a
search and rescue mission.” (RCW 38.52.400)
C. The Police Chief is responsible for SAR operations in the City of Bainbridge
Island (City).
D. Pursuant to Interlocal Agreement for Emergency Management Services, KC-496-
13, Kitsap County Department of Emergency Management (DEM) provides
emergency management services to the City, including services relating to SAR
operations.
E. DEM is the agency responsible for coordinating administrative services for all
SAR activities in Kitsap County.
F. Local jurisdictions have the responsibility to establish criteria and standards for
volunteer emergency workers whom they register. DEM, in concurrence with the
City, has established criteria and standards for emergency workers and is
responsible for implementing and monitoring the emergency worker program.
(WAC 118-04-180)
G. The Kitsap County Sheriff’s Office (KCSO), in coordination with DEM, activates
and coordinates all volunteer SAR units in Kitsap County.
H. During emergencies and the County EOC is activated, the EOC will coordinate
and assign all SAR resources.
III. PLANNING ASSUMPTIONS
A. People will become lost, injured, or killed while outdoors, requiring SAR
activities in the City of Bainbridge Island.
B. An emergency or disaster may cause building collapse, leaving persons in life-
threatening situations requiring prompt response by structural technical rescue
teams and medical care. This may be referred to as structural SAR.
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C. Large numbers of local residents and volunteers will initiate activities to assist
SAR activities and will require coordination and direction within the incident
command structure.
D. Access to damaged sites and/or wilderness locations may be limited. Some sites
may be initially accessible by only air or water.
IV. CONCEPT OF OPERATIONS
A. The Emergency Operations Center (EOC) may be activated to provide
coordination and technical and administrative support to SAR operations. Similar
provisions may be made from the County and State EOC to support local efforts.
B. The Police Chief, or designee, is the Incident Commander of SAR operations in
the City.
C. The Incident Commander may request the KCSO SAR Coordinator activate and
coordinate volunteer SAR Units depending on the magnitude and scope of the
incident.
D. If volunteer SAR Units are activated, the KCSO SAR Coordinator or DEM will
obtain a mission number from the Washington State Emergency Management
Division (EMD).
E. Specialty rescue teams including water, confined space, high angle, and heavy
rescue are available through mutual aid. Requests for rescue personnel from
outside the area would be submitted to DEM.
F. Coordination from the incident scene or local EOC to the County or State EOC
will be through the normal radio and telephone capabilities, augmented by back-
up direction and control systems. Local SAR field operations will utilize
whatever communications means necessary to carry out effective SAR operations.
G. An adequate number of volunteers can be recruited for most wilderness and
suburban/urban SAR purposes from within the Kitsap County SAR volunteer
organizations. However, neither Kitsap County nor the volunteers can provide all
necessary equipment or manpower to cope with all types of SAR missions.
Mobile support units must be available upon request from adjoining political
subdivisions, or from EMD, to ensure and support maximum SAR efforts. All
requests for outside resources will be made through normal emergency
management channels.
H. Ground Search and Rescue
1. EMD, upon receiving requests for assistance from appropriate local
authorities, will coordinate the resources of other political subdivisions
and/or State and Federal agencies in support of the requesting agency.
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2. Air support or reconnaissance to assist the ground team may be requested
through DEM, as needed.
3. EMD will issue mission numbers to local authorities in response to
downed or missing aircraft for ground search only and will coordinate
these missions with the Washington State Department of Transportation,
Division of Aeronautics (WSDOT).
4. Local law enforcement may participate in a search for a missing person
based on the activation of a personal locator beacon (PLB) when there is a
reasonable likelihood that a person is located within their jurisdiction.
Upon location of the missing person, the incident becomes a ground SAR
operation under the direction and control of the chief local law
enforcement officer.
I. Marine Search and Rescue
1. The United States Coast Guard (USCG) directs all SAR operations on or
above navigable waters (waters where the Coast Guard maintains
navigational aids and/or where there is commercial shipping and
navigation).
2. Upon notification of a possible boating accident or possible drowning, the
Kitsap County Central Communications Center (CENCOM) will notify
the Kitsap County Department of Emergency Management and the Fire
and Police Department.
3. Underwater evidence searches will be coordinated by a KCSO SAR
Coordinator who will obtain an evidence mission number using the proper
procedures.
J. Air Search and Rescue
1. WSDOT “is responsible for the conduct and management of all aerial
SAR within the State. This includes SAR efforts involving aircraft and
airships. WSDOT is also responsible for SAR activities involving
electronic emergency signaling devices such as emergency locater
transmitters (ELT's) and emergency position indicating radio beacons
(EPIRB's).” (RCW 47.68.380) At the request of WSDOT or the U. S.
Coast Guard, local law enforcement agencies may assist in these SAR
operations.
2. The United States Air Force directs search operations for downed or
missing military aircraft, aircraft carrying people or things of national
significance, or aircraft of international origin.
4 ESF 9, Search and Rescue
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Comprehensive Emergency Management Plan
3. Local law enforcement may participate in a search for downed or missing
aircraft when there is a reasonable likelihood that a craft is located within
their jurisdiction. These activities will be coordinated with WSDOT.
Upon location of the downed aircraft, the incident becomes a ground SAR
operation under the direction and control of the chief local law
enforcement officer.
4. Upon notification of the possibility of a downed aircraft in Kitsap County,
CENCOM will notify the local law enforcement, DEM, and the SAR
Coordinator, if appropriate.
5. The DEM Duty Officer will request a SAR mission number from EMD
using proper procedures and assist in activating other SAR units, if
requested.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. Police Department
a) Establish Incident or Unified Command, as appropriate.
b) Coordinate SAR operations.
c) Request KCSO activate and coordinate volunteer SAR units, if
appropriate.
d) Conduct and document all investigative activities.
e) Provide on-site security, if appropriate.
2. Public Works Department
a) Provide technical expertise in the evaluation of damaged
structures, if requested and as resources allow.
b) Coordinate heavy equipment procurement and operation, if
requested and as resources allow.
c) Provide resources and staff, if requested and as resources allow.
B. Local
1. Kitsap County Department of Emergency Management
a) Before the Event
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(1) Register volunteers involved in SAR, in coordination with
the City and KCSO.
(2) Maintain EOC standard operating procedures (SOP’s) for
SAR operations.
(3) Maintain a SAR personnel list.
(4) Promote survival and emergency preparedness education
programs in consultation with local officials, volunteer, and
civic service organizations to help minimize SAR incidents.
b) During the Event
(1) Coordinate SAR administration functions and serve as a
administrative advisor to the local SAR units.
(2) Obtain SAR mission number from EMD, upon request.
(3) Activate EOC, if appropriate, and/or establish necessary
communications support.
(4) Coordinate local SAR resources, as necessary.
(5) Submit request to EMD for additional resources when local
capabilities are exceeded.
(6) Support SAR operations as requested by the Incident
Commander and/or the SAR Coordinator.
(7) Registers volunteers involved in SAR activities.
c) After the Event
(1) Upon receiving notification from the SAR Coordinator that
the mission is terminated, notify EMD to terminate the
mission number, allowing adequate time for volunteers to
return home, if requested.
(2) File SAR reports (Forms: DEM-77 and DEM-78) with
EMD within 15 days of operation/mission termination.
(3) Function as the administrative arm for SAR activities in
Kitsap County. Oversee quality assurance in partnership
with the KCSO and conduct audits.
6 ESF 9, Search and Rescue
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Comprehensive Emergency Management Plan
(4) Keep and maintain SAR mission records, and forward
appropriate records and reimbursement requests to EMD.
(5) Process compensation claims for Emergency Workers
(volunteers) resulting from SAR missions, as necessary.
2. Kitsap County Sheriff’s Office
a) Before the Event
(1) Appoint a SAR Coordinator who will coordinate and serve
as advisor to all local SAR units.
(2) Maintain SAR Unit Call-Out list and procedures for
activating SAR Units.
(3) Assist in the recruitment and training of volunteers in SAR
skills, in coordination with DEM.
(4) Coordinate SAR activities and training with SAR volunteer
organizations.
(5) Identify the emergency needs for equipment and supplies
and coordinate with the City Police Department to ensure
that it is available in convenient locations for responses
within the City’s jurisdiction.
(6) Inform DEM of needed resources to be requested from
EMD.
b) During the Event
(1) Report to an incident site and receive briefing from the
Incident Commander.
(2) Ensure a mission number has been obtained from EMD.
(3) Notify appropriate SAR units of activation. May request
DEM to assist with this function.
(4) Request additional resources, as needed. Requests for
County, State, or Federal resources should be submitted to
DEM.
(5) Maintain a detailed log of SAR activities during the
mission.
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c) After the Event
(1) Notify or request DEM notify EMD to terminate the
mission, allowing adequate time for volunteers to return
home.
(2) Submit appropriate forms and reports to DEM within 10
working days after the operation/mission is terminated.
(3) Arrange for a critique of the mission, as appropriate, for the
purpose of determining strengths and weaknesses in
mission response and ways of improving future
effectiveness for all responders.
3. Search and Rescue Units
a) Before the Event
(1) Assist with the recruiting and training of SAR volunteers.
(2) Train and prepare for SAR activities within the scope of the
assignment.
(3) Develop and implement local SAR programs in
coordination with KCSO.
(4) Develop and maintain SOPs for SAR activities.
(5) Maintain personnel and equipment resource lists.
(6) Maintain an updated call-out list with procedures for
implementation.
(7) Assess equipment and ensure that equipment is in proper
working order.
(8) Assess training needs and ensure response personnel retain
proper certification to meet State and local requirements.
b) During the Event
(1) Provide manpower for SAR activities under the direction
and control of the SAR Coordinator.
(2) Continue SAR mission until subject(s) has/have been
located and/or the SAR Coordinator terminates the mission.
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Comprehensive Emergency Management Plan
c) After the Event
(1) Submit appropriate forms and reports to the SAR
Coordinator within 5 working days of operation/mission
termination.
(2) Restore equipment, vehicles, forms, etc., to a state of
operational readiness.
(3) Attend critique of SAR mission, as requested by the SAR
Coordinator.
4. Bainbridge Island Fire Department
Conduct rescue operations, commensurate with the availability of
equipment and the degree of specialized training to include:
a) Extrication of trapped person(s).
b) Rendering of essential medical aid at time of release and/or prior to
removal.
c) Accomplishing other tasks commensurate with the situation and
capabilities.
d) Representation in the Incident Command for structural SAR, if
appropriate.
C. State
1. Department of Transportation – Division of Aeronautics
Support SAR operations, as requested by the SAR Coordinator and/or
EMD.
2. Emergency Management Division
a) Provide for the coordination of State and local SAR resources.
b) Request Federal urban SAR assistance, as requested by the DEM.
D. Federal
1. Federal Emergency Management Agency
Task Federal agencies to perform SAR activities if a Presidential Disaster
Declaration has been issued.
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2. United States Air Force - Rescue Coordination Center
Coordinate Federal resources providing SAR assistance to states during
non-disaster times (reference National SAR Plan)
3. United States Coast Guard
Direct all SAR operations on or above navigable waters.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Kitsap County Sheriff’s Office Standard Operating Procedures
E. RCW 38.52.400, Search and Rescue Activities – Powers and Duties of Local
Officials
F. RCW 47.68.380, Search and Rescue
G. WAC 118-04, Emergency Worker Program
H. Washington State Comprehensive Emergency Management Plan
I. National Response Framework
J. National Search and Rescue Plan
VII. ATTACHMENTS
None
10 ESF 9, Search and Rescue
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Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION 10
OIL AND HAZARDOUS MATERIALS RESPONSE
LEAD: Local: Bainbridge Island Fire Department
State: Washington State Patrol
SUPPORT: City: Emergency Management Coordinator
Police Department
Public Information Officer
Public Works Department
Local: Kitsap County Central Communications Center (CENCOM)
Kitsap County Department of Emergency Management
Kitsap County Health District
Kitsap County Sheriff’s Office
State: Department of Ecology
Department of Health
Department of Labor and Industries
Emergency Management Division
Federal: Federal Emergency Management Agency
United States Coast Guard
United States Environmental Protection Agency
I. INTRODUCTION
A. Purpose
1. To provide for the effective and coordinated response by the City of
Bainbridge Island (City) and other local responders to protect emergency
workers and the public from adverse effects of a hazardous materials
incident.
2. To provide the format to manage a hazardous materials incident in
partnership with CENCOM, Kitsap Public Health District (KCHD), Kitsap
County Sheriff’s Office (KCSO), and/or the Washington State Patrol
(WSP) by establishing Incident or Unified Command depending on the
type, severity, and needs of the specific incident.
3. To identify the City’s, CENCOM’s, KCHD’s, KCSO’s, and WSP’s
response activities relating to a hazardous materials incident within the
City.
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B. Scope
This Emergency Support Function (ESF) addresses the City’s, CENCOM’s,
KCHD’s, KCSO’s, and WSP’s activities relating to a hazardous materials
incident.
II. POLICIES
A. Federal and State regulations require that local jurisdictions form Local
Emergency Planning Committees (LEPC). It is the responsibility of each LEPC
to develop a Hazardous Materials Response Plan (HMRP). Planning may
include coordination with outside agencies, recognition procedures, safe distance
for places of refuge, site security, control procedures, evacuation routes and
procedures, and a list of required personal protective equipment. The City is a
member of the Kitsap County LEPC.
B. The City has designated WSP as the Incident Command Agency for all
hazardous materials incidents within the City.
C. Unified Command will be used in all hazardous materials incidents that are
criminal in nature or that require a police investigation be conducted.
III. PLANNING ASSUMPTIONS
A. Hazardous material or oil spill incidents can occur anywhere at any time as
identified in the Kitsap County Hazard Identification and Vulnerability
Assessment, and may develop slowly or may occur suddenly and without warning.
B. The possible effects of an emergency could range from a small cleanup problem
to the evacuation of residences, businesses, and special facilities.
C. Properly trained and equipped local emergency responders can handle most
hazardous materials incidents.
D. Protective actions that may be necessary for the public in the affected area may
include sheltering, evacuation, and the protection of animals, water and food
supplies. The choice of protective actions will depend on many factors including
the magnitude, severity and urgency of the situation, the characteristics of the
area, population affected, weather and road conditions.
E. A natural or technological disaster could result in a single or numerous situations
in which hazardous materials are released into the environment.
F. Emergency exemptions may be needed for disposal of contaminated material.
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IV. CONCEPT OF OPERATIONS
A. WSP, using the National Incident Management System (NIMS), shall be
responsible to coordinate command, control, and mitigate hazardous materials
incident response activities in the City except when it is necessary for law
enforcement to conduct an investigation, in which, Unified Command will be
used.
B. The Bainbridge Island Fire Department will assist the WSP in hazardous
materials incidents, as appropriate.
C. The emergency response operations of a hazardous materials incident may
require multi-disciplinary response. Respondents may include fire services, law
enforcement, environmental containment and cleanup specialists, fish and
wildlife experts, emergency medical services, environmental health, and other
agencies.
D. NIMS will be used in all hazardous materials incidents from start to finish, in
accordance with local, State, and Federal laws.
E. Any department, agency, or private business becoming aware of a hazardous
materials incident shall immediately notify the Kitsap County Central
Communications Center (CENCOM) for dispatch of appropriate emergency
response personnel.
F. Kitsap County Department of Emergency Management (DEM) will notify the
Washington State Emergency Management Division (EMD) and submit requests
for assistance, if appropriate.
G. State agencies will respond to hazardous materials incidents according to
appropriate State and Federal laws, regulations, and other agency plans.
H. Federal agencies and resources will be utilized if local and State capabilities have
been exceeded and/or if Federal response is required under Federal laws,
regulations, and plans.
V. RESPONSIBILITIES
The structure of the local agency on-scene management will depend on the size and scope
of the incident. The Incident Commander will be responsible for the coordination and
management of the on-scene response. For the purpose of this Comprehensive
Emergency Management Plan, the Incident Commander will be the senior on-scene
official from the first response agency until relieved by a higher authority.
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A. All Response Agencies and Departments
1. Maintain standard operating procedures (SOP) for responding to a
hazardous materials incident.
2. Train all personnel on the use of NIMS.
3. Participate in emergency response exercises, drills, and training.
4. Train personnel to the appropriate level for their response.
5. Maintain and share current internal plans, SOPs, and checklists detailing
status of resources with other supporting agencies.
6. Provide situation and status reports, upon request, to the EMC, Incident
Commander, DEM, and/or other regulatory agencies.
7. Activate SOPs or respond as directed by the Incident Commander.
8. Support recovery efforts as identified in SOPs and/or as directed by
Incident Commander, Emergency Management Coordinator (EMC),
and/or the EOC.
9. Support appropriate State and Federal agencies as conditions warrant and
within the realm of local plans and procedures.
10. Participate in debriefing and critiquing.
B. City of Bainbridge Island
1. Emergency Management Coordinator
Function as liaison between local responders and City officials and staff
members.
2. Police Department
a) Ensure officers are trained and familiar with NIMS using both
Incident and Unified Command.
b) Provide a representative to participate in Unified Command for
incidents that require a police investigation.
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City of Bainbridge Island
Comprehensive Emergency Management Plan
c) Maintain emergency contingency plans and resources to ensure
continuation of service.
d) Ensure that law enforcement personnel are familiar with
procedures for the identification and movement of essential
personnel during an incident.
e) Maintain a list of available resources.
f) Assist with perimeter control at hazardous materials incident
scenes, if requested and as resources allow.
g) At the direction of the Incident Commander, assist in the
implementation of the community warning system identified in
Emergency Support Function 2, Communications and Warning.
h) Provide for traffic control and maintenance of evacuation during a
hazardous materials incident.
3. Public Information Officer
Coordinate all public information and instructions and media relations as
defined in ESF 2, Communications.
4. Public Works Department
a) Provide current 24-hour contact numbers to CENCOM.
b) Provide equipment and personnel to assist in the containment of a
hazardous materials release, as appropriate.
c) Provide assistance to law enforcement with regard to traffic
control on evacuation routes and at the incident scene.
d) Implement protection measures to ensure the safety of the water
supply and water/sewer and surface water system.
C. Local
1. Kitsap County Central Communications Center (CENCOM)
Provide a single point of notification and coordination of a hazardous
materials incident through CENCOM’s 24-hour capability.
ESF 10, Hazardous Materials June 2013 5
City of Bainbridge Island
Comprehensive Emergency Management Plan
2. Kitsap County Department of Emergency Management
a) Participate in the development of training and exercise programs
with the first response community.
b) Coordinate agency response for routine hazardous material spill
response.
c) Act as the coordinator for the various local emergency
organizations and as the local liaison to EMD.
d) Assist the Incident Commander in determining need for evacuation
or shelter-in-place. Activate the EAS is requested and warranted
per EAS protocols.
e) Request activation of emergency shelter(s), if requested.
f) Support recovery efforts as identified in emergency response
procedures and/or as requested by Incident Commander.
3. Kitsap Public Health District
Coordinate with the Washington State Department of Ecology to assess
the public health risk from hazardous materials spills.
4. Kitsap County Sheriff’s Office
a) Assist with perimeter control at hazardous materials incident
scenes, if requested and as resources allow.
b) Assist in the implementation of the community warning system
identified in Emergency Support Function 2, Communications, if
requested and as resources allow.
c) Provide for traffic control and maintenance of evacuation during a
hazardous materials incident.
5. Bainbridge Island Fire Department
a) Participate in the development of training and exercise programs
with other first responders in the community.
b) Ensure responders are trained and familiar with NIMS using both
Incident and Unified Command.
6 ESF 10, Hazardous Materials
June 20131
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Comprehensive Emergency Management Plan
c) Provide a representative to participate in Unified Command for
incidents, if appropriate.
d) Make necessary initial protective action decisions for the public and
emergency workers.
D. State
1. Department of Ecology
a) Provide on-scene coordination, technical information containment,
cleanup, disposal and recovery, environmental damage,
assessment, chemical analysis and evidence collection for
enforcement actions for non-radioactive hazardous materials
incidents.
b) Maintain a list of cleanup contractors, equipment, and technical
and scientific personnel for non-radioactive hazardous materials.
c) Coordinate damage assessments of moderate and major spills by
activating the State Natural Resource Damage Assessment Team,
when appropriate.
2. Department of Health
a) Lead agency in Unified Command for incidents involving
radioactive materials.
b) Provide technical personnel and equipment for use with radioactive
materials.
c) Provide advice and guidance regarding the health hazards relating
to hazardous materials.
d) Provide technical assistance, sample collection, laboratory
analysis, risk assessment, and control information relative to
incidents involving hazardous materials.
3. Emergency Management Division
Coordinate the procurement of State resources for use by the on-scene
Incident Commander or as requested by DEM or other designated local
or State response agencies.
ESF 10, Hazardous Materials June 2013 7
City of Bainbridge Island
Comprehensive Emergency Management Plan
4. Washington State Patrol
a) Provide a representative to serve as Incident Commander or
participate in Unified Command, as appropriate.
b) Investigate all incidents involving hazardous materials.
c) Make necessary protective action decisions for the public and
emergency workers.
E. Federal
1. Federal Emergency Management Agency
Lead coordination role for Federal offsite planning and response
coordination for all types of radiological emergencies.
2. United States Coast Guard
a) Provide advice and assistance to users of the system by accessing
computer data files that list hazardous substance characteristics.
b) Function as the Federal on-scene coordinator for incidents
involving coastal (navigable) waters.
3. United States Environmental Protection Agency
a) Provide emergency response team support for hazardous materials
contingencies.
b) Respond with advice and technical resources to protect the
environment from all types of hazardous materials incidents.
c) Act as the Federal on-scene coordinator for incidents involving
inland waters.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Bainbridge Island Fire Department – Standard Operating Procedures
8 ESF 10, Hazardous Materials
June 20131
City of Bainbridge Island
Comprehensive Emergency Management Plan
E. Washington State Comprehensive Emergency Management Plan
F. National Response Framework
G. Superfund Amendments and Re-Authorization Act of 1986 (SARA Title III)
ATTACHMENTS – None
ESF 10, Hazardous Materials June 2013 9
City of Bainbridge Island
Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION 11
AGRICULTURE AND NATURAL RESOURCES
LEAD: City: Public Works Department
Local: Bainbridge Island Metropolitan Park & Recreation District
American Red Cross
Salvation Army
SUPPORT: City: Emergency Management Coordinator
Police Department
Public Information Officer
Local Kitsap County Cooperative Extension Agent
Kitsap County Department of Emergency Management
Kitsap County Health District
State: Emergency Management Division
Department of Health
Other State Response Agencies
Federal: Department of Agriculture
I. INTRODUCTION
A. Purpose
To coordinate efforts to provide safe handling of food, water, and donated goods,
following a major emergency or disaster, to persons unable to provide for
themselves.
B. Scope
This Emergency Support Function (ESF) provides for the management, safe
handling, and distribution of food stocks, water, and donated goods for the needs
in the City of Bainbridge Island (City) during a major emergency or disaster.
II. POLICIES
American Red Cross Disaster Plan
III. PLANNING ASSUMPTIONS
A. Under emergency or disaster conditions, the American Red Cross (ARC) and the
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Comprehensive Emergency Management Plan
Salvation Army are the agencies that have the ability to coordinate mass care.
B. The City will work with all community, humanitarian, and social service
organizations to assist in the coordination of this activity.
C. The Kitsap Public Health District will provide guidance to City and County
agencies and individuals to ensure the safety of food, water, and donated goods to
the public.
D. The City should not routinely accept unprocessed donated goods during an
emergency or disaster.
E. The distribution of food, water, and donated goods needs to be a community-wide
effort to include City government.
F. Distribution of food, water, and donated goods will tax government,
humanitarian, and social service agencies.
G. The City has limited experience in coordinating the distribution of food, water,
and donated goods in a catastrophic event.
H. If not handled properly, food, water, and donated goods can become vehicles for
illness and disease transmission, which must be avoided.
IV. CONCEPT OF OPERATIONS
A. General
1. It is the policy of the City to educate its citizens, businesses, and staff
regarding their responsibility to provide for their own food and water for a
minimum of 5-7 days, following a natural or technological disaster.
2. During an emergency or disaster, the City will coordinate with local
agencies, churches, institutions, commercial facilities, volunteer
organizations, and distributors of drinking water for the management of
food, water, and donated goods.
3. Management and procurement of food and water in the City for disaster
victims and workers shall be coordinated by the Logistics Section in the
Emergency Operations Center (EOC) in conjunction with the American
Red Cross.
4. The EOC, in conjunction with Kitsap County Department of Emergency
Management (DEM), will coordinate County, State, and Federal services
needed in providing food and water to Bainbridge Island residents on a
long-term basis.
2 ESF 11, Agriculture and Natural Resources
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Comprehensive Emergency Management Plan
5. The Kitsap Public Health District and the Kitsap County Extension Agent
(agricultural agent) will provide information on preventative measures to
be taken to reduce contamination of food, water, crops, and livestock, as
well as information/recommendations for the safe storage and distribution
of emergency food. Information will be disseminated as described in ESF
15, External Affairs.
B. Food
1. In the event of a countywide emergency or disaster, the cooperation of the
food sector is essential to execute emergency plans for allocation of food
resources to meet emergency demands.
2. The Logistics Section in the EOC will coordinate City food resources with
assistance from the American Red Cross, as appropriate.
3. Emergency food stocks will be purchased or procured under the provisions
of RCW 38.52.070, Local Organization and Joint Local Organizations
Authorized – Establishment, Operation – Emergency Powers, Procedures.
C. Water
1. City residents obtain their drinking water from either the City’s water
system, individual wells and/or public or private water systems.
2. The Water Resource Manager, or designee, in the EOC will coordinate
City water resources.
3. Water supplies will be severely impacted both during flooding, severe
winter storms (frozen and ruptured pipes), and earthquakes (total
disruption, cracks, pipeline failures, etc.).
4. The Public Works Department is not prepared to deal with severely
impacted water systems after a major emergency or disaster and may need
outside assistance to recover from the event.
5. Following an earthquake, water may be considered contaminated because
of pipeline breaks. A “boil water” notice may be issued, if circumstances
warrant.
6. The Logistics Section in the EOC will coordinate water resources with
assistance from the American Red Cross, as appropriate.
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Comprehensive Emergency Management Plan
D. Donated Goods
1. During a disaster, the public and major corporations become very
generous in both donating monies and goods to the disaster area. This
generous outpouring of goodwill often severely impacts and overwhelms
local government and social agencies trying to manage the donated goods.
2. The Logistics Section in the EOC will coordinate donated goods and
resources.
3. In a region-wide earthquake, the management of donated goods will not
only tax government and social agencies but the donated goods could be
so generous that many will never be used and will require disposal.
4. City government will coordinate all "nationally donated goods" through
the County EOC.
5. The Logistics Section in the EOC will assure all donated goods are evenly
distributed based on need to all areas of the City.
6. Donated goods are categorized into two sections; solicited goods and
unsolicited goods.
a) Solicited Goods - The impacted community has identified a
specific need and requested specific items from either the general
public and/or the community at large. Usually the request is for
cash to the ARC and/or Salvation Amy providing the major relief
efforts to the affected community.
b) Unsolicited Goods - The public sees or hears of the disaster
through the media and is motivated to send a donation and/or
donated goods to the impacted area whether it is needed or not.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. Executive Department
a) Coordinate potential sites with Bainbridge Island Metropolitan
Park & Recreation District for holding donated goods, food, and
water supplies.
b) Assist in coordinating with City departments and relief agencies
regarding transportation and distribution of food and water to City
staff and citizens.
4 ESF 11, Agriculture and Natural Resources
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
c) Act as liaison with public and private agencies for potential
holding areas.
2. Emergency Management Coordinator
a) In coordination with DEM, coordinate the activities of those local
agencies charged in local plans for the provision of and
management of food, water, and donated goods.
b) Inform assigned agencies of the need to coordinate food, water,
and donated goods.
c) Coordinate and maintain liaison with private providers of mass
care resources and services.
d) Coordinate with all appropriate departments and agencies to ensure
operational readiness.
e) Maintain an operational EOC with necessary standard operating
procedures (SOPs).
f) In coordination with DEM and the Public Information Officer
(PIO), coordinate emergency public information regarding food
resources.
g) Ensure notification of the local food bank of the possible need to
activate and coordinate food and water distribution.
3. Police Department
Provide or coordinate for security at food storage areas and crowd control
at distribution sites, if requested and as resources allow.
4. Public Information Officer
Coordinate the release of public information and instructions with DEM,
ARC, and the Kitsap County Health District regarding issues related to
food and water, as authorized by the EMC.
5. Public Works Department
a) Develop and maintain SOPs to ensure potable water during an
event.
ESF 11, Agriculture and Natural Resources 5
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Comprehensive Emergency Management Plan
b) Conduct timely damage assessment and provide situation reports to
the EOC with current water resource information.
B. Local
1. American Red Cross
a) Coordinate with the City of Bainbridge Island to provide disaster
victims with food, clothing, shelter, first aid, and supplementary
medical/nursing care and meet other urgent immediate needs.
b) Assess equipment and training needs.
c) Provide liaison to the County EOC.
2. Kitsap County Cooperative Extension
Provide information on food safety.
3. Kitsap County Department of Emergency Management
a) Request the assistance of County agencies and private
organizations having emergency mass care capabilities, when
requested by local governments.
b) Provide overall logistical support of nationally donated goods by
managing the County EOC following its activation.
c) Alert those County and local agencies that have the expertise
needed with managing food (Department of Agriculture), water
(Kitsap County Health District), and donated goods (Government
Surplus Administration).
d) Coordinate all public information and instruction, and media
relations as defined in the Kitsap County Comprehensive
Emergency Management Plan, Appendix 2, Public Information.
4. Kitsap Public Health District
a) Analyze water samples from sources suspected of contamination
and make appropriate recommendations.
b) Develop procedures to notify the residents of Kitsap County how
to treat contaminated food and water.
6 ESF 11, Agriculture and Natural Resources
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City of Bainbridge Island
Comprehensive Emergency Management Plan
5. Bainbridge Island Water – Public Works Department
Assist in ensuring water service to the City, if requested and as resources
allow.
6. Salvation Army
a) Provide mobile canteen services.
b) Provide emergency feeding services.
c) Collect and distribute food, clothing, and other supplies.
d) Maintain a resource listing of equipment, supplies, and facilities
and their availability and provide a copy to DEM, upon request.
e) Assess equipment and training needs.
f) Coordinate activities with the County EOC.
7. Bainbridge Island Metropolitan Park & Recreation District
a) Coordinate potential sites with City for holding donated goods,
food, and water supplies.
b) Assist in coordinating with City departments and relief agencies
regarding transportation and distribution of food and water to City
staff and citizens.
c) Act as liaison with public and private agencies for potential
holding areas.
C. State
1. Department of Health
a) Supplement local health agencies in the regulation and inspection
of consumable foods at the point of preparation.
b) If available, coordinate and inspect appropriate response with all
Group A water purveyors (15 or more homes or serves 25 people
per day for more than 60 days).
ESF 11, Agriculture and Natural Resources 7
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Comprehensive Emergency Management Plan
2. Emergency Management Division
a) Request the assistance of State agencies and private organizations
having emergency mass care capabilities when requested by local
governments.
b) Provide overall logistical support of nationally donated goods by
managing the State’s Logistic Center 72 hours following its
activation.
c) Alert those State and local agencies that have the expertise needed
with managing food (Agriculture), water (Department of Health),
and donated goods (Government Surplus Administration).
3. All other State Agencies
a) The State Emergency Management Council provides for local
mass care and feeding through its local member units.
b) Assess equipment and supply needs.
c) Recruit and supervise volunteers to staff local logistics center, as
requested and feasible.
d) Respond as identified in the Washington State Comprehensive
Emergency Management Plan.
D. Federal
Department of Agriculture
Assist in the inspection of donated foods and other goods.
VI. REFERENCES
A. American Red Cross Disaster Plan
B. City of Bainbridge Island Emergency Operations Plan
C. Kitsap County Comprehensive Emergency Management Plan
D. Kitsap County Emergency Operations Plan
E. RCW 38.52.070, Local Organization and Joint Local Organizations Authorized –
Establishment, Operation- Emergency Powers, Procedures
8 ESF 11, Agriculture and Natural Resources
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
F. Washington State Comprehensive Emergency Management Plan
G. National Response Framework
VII. ATTACHMENTS
None
ESF 11, Agriculture and Natural Resources 9
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Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION 12
ENERGY
LEAD: City: Public Works Department
SUPPORT: City: Police Department
Local: Kitsap County Department of Emergency Management
Puget Sound Energy
State: Emergency Management Division
Federal: Federal Emergency Management Agency
I. INTRODUCTION
A. Purpose
1. To provide for the effective utilization of available electric power, propane
and petroleum products, as required to meet essential needs of the City of
Bainbridge Island (City) during emergency or disaster situations.
2. To assign coordination with private utilities required to meet essential
needs during an emergency or disaster.
B. Scope
This Emergency Support Function (ESF) addresses:
1. Assessing energy systems and infrastructure damage, supply, demand, and
requirements to restore such systems.
2. Assisting City departments and agencies in obtaining fuel for
transportation, communication, emergency operations, and other critical
facilities.
3. Helping energy suppliers in obtaining equipment, specialized labor, and
transportation to repair or restore service to pre-disaster levels.
II. POLICIES
The priority of the City shall be to protect lives and property, including critical energy
and utility lifelines, and the environment.
ESF 12, Energy 1
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Comprehensive Emergency Management Plan
III. PLANNING ASSUMPTIONS
A. Puget Sound Energy (PSE) provides electric power to the Bainbridge Island
community.
B. Under ordinary conditions, requests for service from PSE are routed to their
Customer Call Centers. Those agencies have also shared with the City the
telephone numbers dedicated to public safety agencies for emergency response
information. The EOC also maintains emergency contact information for PSE’s
EOCs.
C. The Public Information Officer (PIO) will coordinate information regarding
electricity with PSE’s media relations team members.
D. A severe natural disaster or other significant event can sever key energy and
utility lifelines, constraining supply in impacted areas, or in areas with supply
links to impacted areas, and also affect fire fighting, transportation,
communication, and other lifelines needed for public health and safety.
E. There may be widespread and/or prolonged electric power failure.
Communications, water, wastewater, and solid waste disposal systems will be
affected and traffic signals may not operate.
F. There may be panic hoarding of fuel in some areas served by severed pipelines, or
by individuals from neighboring jurisdictions where shortages have occurred.
G. City departments, under Emergency Proclamation, may need the authority to go
on private property to evaluate and repair utilities that jeopardize public and
private property or threaten public health or the environment.
IV. CONCEPT OF OPERATIONS
A. The occurrence of a major disaster could destroy or disrupt all or a portion of the
City's energy systems.
1. The electrical power industry within Washington is organized into a
network of public and private generation and distribution facilities which
form the Northwest Power Pool. Through such networks, the electrical
power industry has developed a capability to provide power under even
the most extreme circumstances.
2. The Washington State Department of Transportation (WSDOT) can access
local petroleum suppliers and major oil companies to facilitate the delivery
2 ESF 12, Energy
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Comprehensive Emergency Management Plan
of adequate amounts of emergency petroleum fuel supplies and may be
requested through local emergency management channels.
B. To the maximum extent possible during a disaster, energy systems will continue
to provide services through their normal means.
C. Energy resources will be used to meet immediate local needs. If shortages exist,
requests to meet needs will be submitted through normal emergency management
channels. Actions may be taken to curtail use of energy until normal levels of
service can be restored or supplemented. These resources, when curtailed, will be
used to meet immediate and essential emergency needs (e.g. hospitals, etc.).
D. Energy information will be furnished to emergency government officials at all
levels to inform the public on proper use of services.
E. As needed or requested, energy representatives will compile post-emergency
damage assessment reports and transmit them to the Kitsap County Department of
Emergency Management (DEM).
F. “The governor shall make a reasonable, good faith effort to provide the committee
with notice when the governor is considering declaring a condition of energy
supply alert or energy emergency. The governor shall immediately transmit the
declaration of a condition of energy supply alert or energy emergency and the
findings upon which the declaration is based and any orders issued under the
powers granted in this chapter to the committee. The governor shall provide the
committee with at least fourteen days' notice when requesting an extension of a
condition of energy supply alert or energy emergency, unless such notice is
waived by the committee.” (RCW 43.21G.040)
G. “To protect the public welfare during a condition of energy supply alert or energy
emergency, the executive authority of each state or local governmental agency is
hereby authorized and directed to take action to carry out the orders issued by the
governor pursuant to this chapter as now or hereafter amended. A local
governmental agency shall not be liable for any lawful actions consistent with
RCW 43.21G.030 as now or hereafter amended taken in good faith in accordance
with such orders issued by the Governor." (RCW 43.21G.050)
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. Police Department
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Comprehensive Emergency Management Plan
a) Before the Event
(1) Develop and maintain current SOPs to be used during an
emergency/disaster.
(2) Train personnel to the appropriate level for their required
response.
(3) Participate in emergency response exercises, drills, and
training.
b) During the Event
(1) Designated representative report to the EOC.
(2) Implement SOPs.
(3) Alert personnel with emergency response functions.
(4) Provide support in securing areas where electrical incidents
pose a danger to the public.
(5) Provide assistance in implementing road closures and
detours for roadways.
(6) Provide support in field operations, as appropriate.
c) After the Event
(1) Support recovery efforts as identified in the SOPs.
(2) Support appropriate local, state, and federal agencies, as
conditions warrant and within the realm of City plans and
procedures.
(3) Participate in debriefing and critiquing organized by the
Emergency Management Coordinator (EMC) or DEM.
2. Public Works Department
a) Before the Event
(1) Support and maintain franchise agreements, letters of
understanding, contracts, etc. with private utilities
responsible for electricity and fuel transport to ensure
4 ESF 12, Energy
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
response and recovery operations are conducted in an
orderly manner and in citywide priority sequence to the
greatest extent possible.
(2) Develop and maintain current Standard Operating
Procedures (SOPs) to be used during an emergency or
disaster.
(3) Train personnel to the appropriate level for their required
response.
(4) Participate in emergency response exercises, drills, and
training.
(5) Maintain close liaison with local energy providers and
identify 24-hour emergency numbers and contact
personnel.
(6) In coordination with DEM and energy providers,
coordinate emergency public information regarding loss or
disruption of energy.
(7) Place generators in areas that require emergency power for
critical functions or services, as resources allow.
b) During the Event
(1) In conjunction with DEM, assist in determining priorities
among users if an adequate energy supply is not available
to meet all essential needs.
(2) Coordinate all public information and instructions and
media relations as defined in ESF 15, External Affairs.
(3) Coordinate fuel needs for transportation, communications,
emergency operations, and other critical facilities.
c) After the Event
(1) Support recovery efforts as identified in SOPs.
(2) Support appropriate local, state, and federal agencies, as
conditions warrant and within the realm of City plans and
procedures.
(3) Provide situation and status reports, as requested.
ESF 12, Energy 5
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Comprehensive Emergency Management Plan
(4) Prepare appropriate disaster assistance forms for submittal
to appropriate local, state, and federal agencies.
(5) Participate in debriefing and critiquing organized by the
EMC or DEM.
B. Local
1. Energy Providers
a) Continue to operate in the tradition of self-help and interservice
mutual aid before calling for area, regional, or state assistance.
b) Comply with the prevailing priority systems relating to curtailment
of customer demands or loads, restoration of services, and
provision of emergency services for other utilities and systems.
c) In coordination with the EOC, determine priorities among users if
adequate supply is not available to meet all essential needs.
d) Provide information necessary for compiling damage and
operational capability.
2. Kitsap County Department of Emergency Management
a) Maintain a liaison contact with the Emergency Response Manager
of Puget Sound Energy.
b) Request representation of providers in the County EOC, if
appropriate.
c) Coordinate regional emergency response and recovery operations
within Kitsap County.
C. State
Emergency Management Division
1. Alert appropriate state agencies of the possible requirement to supplement
local energy needs.
2. Coordinate with the Utilities and Transportation Commission to provide
supplemental assistance to local government.
6 ESF 12, Energy
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Comprehensive Emergency Management Plan
D. Federal
Federal Emergency Management Agency
Coordinate activities of Federal agencies having supplemental energy and utility
resource capabilities during a Presidential-declared emergency or disaster.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. RCW 43.21 G, Energy Supply- Emergencies and Alerts
E. Washington State Comprehensive Emergency Management Plan
F. National Response Framework
VII. ATTACHMENTS
None
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8 ESF 12, Energy
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EMERGENCY SUPPORT FUNCTION 13
Public Safety and Security
LEAD: City: Police Department
SUPPORT: City: Public Works Department
Local: Kitsap County Department of Emergency Management
Kitsap County Sheriff’s Office
Other Local Law Enforcement Agencies
State: Emergency Management Division
Washington State Patrol
I. INTRODUCTION
A. Purpose
1. To provide for the effective coordination of law enforcement operations
within the City of Bainbridge Island (City) during an emergency or
disaster.
2. To provide support for local and State law enforcement operations.
3. To utilize local law enforcement communications resources to support
emergency operations.
4. To support public safety and security support to include access, traffic,
crowd control, and technical resource assistance
B. Scope
This Emergency Support Function (ESF) addresses all law enforcement activities
within the City. The scope of this section will not attempt to address details
regarding mutual aid and regional law enforcement responsibilities and
procedures that are contained in other documents.
II. POLICIES
A. Under emergency or disaster conditions, law enforcement activities are the
responsibility of the local law enforcement agency within the jurisdiction.
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Comprehensive Emergency Management Plan
B. Law enforcement units supplied by other levels of government will remain under
the command of their parent agency but will operate under the direction and
control of the Incident Commander.
C. The Police Department will maintain normal policies and procedures whenever
possible, but may make adjustments when necessary to protect life, property, and
the environment.
III. PLANNING ASSUMPTIONS
A. General Law Enforcement problems are compounded by disaster-related
community disruption.
B. The capabilities of local law enforcement may be strained or exceeded.
Supplemental assistance may be requested through the Kitsap County Department
of Emergency Management (DEM).
C. Kitsap County Sheriff’s Office (KCSO) may provide assistance in coordination of
ground and water search and rescue operations, if requested and as resources
allow.
IV. CONCEPT OF OPERATIONS
A. The Police Chief or his/her successor will designate a representative to coordinate
field operations and resources from the Emergency Operations Center (EOC).
On-scene management of multi-agency emergencies will follow the National
Incident Management System (NIMS).
B. Field communications posts may be established whenever the emergency requires
the response of multiple public units and coordination of police activities in the
field.
C. The on-scene Incident Commander shall provide regular status reports and
coordinate all requests for additional resources through the EOC. Co-location of
command posts will be the preferred method of field operations when multiple
departments or agencies have command posts established.
D. The Washington Mutual Aid Peace Officers Powers Act, RCW 10.93, provides
law enforcement with mutual assistance capabilities between jurisdictions.
Mutual aid agreements exist with local law enforcement agencies. Letters of
mutual support exist with various law enforcement agencies. Supplemental law
enforcement assistance should be requested through the EOC, when activated.
E. The Police Chief or his/her designee will coordinate activities with the on-scene
military commander in the event military troops are utilized to maintain order.
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Comprehensive Emergency Management Plan
F. If an emergency occurs within the City limits, the Police Department will exercise
overall authority for law enforcement activities and responsibilities.
G. The Police Department will coordinate with DEM whenever air space restrictions
are necessary during emergency response or recovery activities.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. City Administration – City Manager
a) Serve, or appoint someone to serve, as the Public Information
Officer.
b) Coordinate all public information and instructions, and media
relations as defined in Appendix 2, Public Information
2. Police Department
a) Before the Event
(1) Develop and maintain current standard operating
procedures (SOPs) to be used during an emergency or
disaster.
(2) Train personnel to the appropriate level for their required
response.
(3) Participate in emergency response exercises, drills, and
training.
b) During the Event
(1) Provide law enforcement activities within the City, which
include the enforcement of any special emergency orders
issued by the Emergency Management Coordinator (EMC)
and/or City Council.
(2) Provide emergency traffic control, damage survey,
coordinate waterfront reconnaissance of impacted areas,
and assist with initial city-wide damage assessment as
appropriate.
ESF 13, Public Safety and Security 3
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
(3) Recommend the evacuation of endangered population.
Inform the public of evacuation orders including, but not
limited to: door-to-door notification of persons in affected
area, and warning the public through the use of mobile
public address systems. Provide security to the evacuated
property, if necessary and as resources allow.
(4) Provide security and perimeter control at incident scenes
and the EOC during activation when appropriate.
(5) Develop and maintain resource lists for equipment,
personnel, supply resources, and department standard
operating procedures for use during major emergencies and
disasters.
(6) Provide support to the Kitsap County Coroner in the
investigation, identification, recovery, and management of
deceased persons.
(7) Provide support to the EMC in the dissemination of
emergency warning information to the public.
(8) Request Washington State Emergency Management
Division (EMD), through DEM, to coordinate temporary
air space restrictions, when necessary.
c) After the Event
(1) Support recovery efforts as identified in SOPs.
(2) Support appropriate local, State, and Federal agencies, as
conditions warrant and within the realm of City plans and
procedures.
(3) Provide situation and status reports, as requested.
(4) Participate in debriefing and critiquing organized by the
EMC or DEM.
3. Public Works Department
a) Assist with traffic/crowd control and perimeter security, as
requested, by providing:
(1) Personnel, including but not limited to certified flaggers.
4 ESF 13, Public Safety and Security
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
(2) Traffic control signage.
(3) Barricades.
(4) Cones.
B. Local
1. Kitsap County Department of Emergency Management
a) Activate EOC, if appropriate.
b) Provide means for coordinating capabilities, resources, and assets
necessary to alleviate disaster impacts on citizens and public
entities caused by an emergency or disaster.
c) Coordinate documentation of emergency activities and recovery of
funds.
d) Serve as the central point of contact for local government requests
for specific local, State, and Federal disaster resources and
services.
2. Other local law enforcement agencies
Support recovery operations as defined in existing mutual aid agreements
or as requested by DEM by:
a) Maintaining post-emergency or disaster security patrols.
b) Controlling re-entry.
c) Assisting in damage assessment activities, if appropriate.
C. State
1. Emergency Management Division
Serve as the central point of contact for local government requests for
specific State and Federal disaster resources and services.
2. Washington State Patrol
a) Assist DEM, KCSO, and City police departments in law
enforcement operations.
ESF 13, Public Safety and Security 5
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
b) Coordinate and maintain liaison with the appropriate State
departments, as identified in the Washington State Comprehensive
Emergency Management Plan, Emergency Support Function 22,
Law Enforcement.
c) Provide warning and communication support.
D. Federal
See Emergency Support Function 20, Military Support to Civilian Authorities.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Kitsap County Sheriff’s Office Standard Operating Procedures
E. RCW 10.93, Washington Mutual Aid Peace Officers Powers Act
F. Washington State Comprehensive Emergency Management Plan
G. National Response Framework
VII. ATTACHMENTS
None
6 ESF 13, Public Safety and Security
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION 14
LONG-TERM COMMUNITY RECOVERY
LEAD: City: Emergency Management Coordinator
Emergency Operations Center - Operations and Planning Sections
SUPPORT: City: All Departments
Local: American Red Cross
Kitsap County Assessor
Kitsap County Department of Emergency Management
Kitsap Public Health District
Kitsap County Public Works
Kitsap County Sheriff’s Office
Bainbridge Island Metropolitan Park & Recreation District
State: Emergency Management Division
Federal: Federal Emergency Management Agency
I. INTRODUCTION
A. Purpose
To provide a standardized system to collect, report, and evaluate information
related to an emergency or disaster and the response necessary to facilitate the
community’s transition from an emergency situation to the resumption of normal
activities.
B. Scope
This Emergency Support Function (ESF) addresses roles and responsibilities of
all City of Bainbridge Island (City) departments regarding recovery and
restoration efforts and addresses disaster-related assistance and services provided
by government and volunteer agencies following an emergency. This ESF will be
implemented in concert with ESF 7, Resource Management and ESF 23, Damage
Assessment.
ESF 14, Long-Term Community Recovery 1
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
II. POLICIES
A. The recovery effort for the City in large disasters will be coordinated from the
Emergency Operations Center (EOC) under the direction of the Emergency
Management Coordinator (EMC)/Disaster Manager, or designee.
B. The Kitsap County Department of Emergency Management (DEM) coordinates
the collection of damage assessment information for both public losses and
uninsured private losses from local jurisdictions, public entities, and tribes, and
forward the information to Washington State Emergency Management Division
(EMD) for a determination of whether the County, including the City, will be
recommended for Federal individual assistance, public assistance, or both.
C. Whenever Kitsap County qualifies for State and/or Federal individual disaster
assistance, individuals, families, and businesses will be referred to applicable
State and Federal programs or to volunteer agencies.
D. When individuals, families, and businesses do not qualify for State or Federal
assistance, or whenever Kitsap County proclaims a local emergency, which is not
followed by a State or Federal declaration, assistance may be provided in
accordance with existing City and County policy and programs or by volunteer
agencies.
E. Public damage and response costs will be borne by the incurring organization.
Reimbursement will be provided through State and Federal programs, as
available.
III. PLANNING ASSUMPTIONS
A. The capability to recover from any emergency or disaster is dependent upon the
timely receipt of accurate information. This information is used to determine
priorities based on needs and the availability of resources.
B. There may be an immediate and urgent need for medical attention, sanitation
facilities, food, water, clothing, and transportation following an emergency or
disaster.
C. To the extent practicable, immediate basic needs will be the responsibility of the
individual, benefited by their individual disaster preparedness measures.
D. Needs not met by individual responsibility will be referred to established public or
private programs consistent with individual qualifications, organizational
priorities, and resource availability.
2 ESF 14, Long-Term Community Recovery
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
E. Organizations or agencies providing utility services, whether public or private,
will have in place and implement plans to ensure continued service during the
recovery and restoration periods.
F. All City departments are responsible for the preparation of damage assessment
forms for their department and ensuring the forms are forwarded to the EOC, or
designated department.
IV. CONCEPT OF OPERATIONS
A. Following the initial response to an event, the EOC will remain activated to
coordinate initial recovery and restoration activities. The EOC may remain
activated until its coordinating functions are no longer needed. The EOC may be
reactivated on a temporary basis to meet developing needs.
B. Depending on the nature of the emergency, the EOC may be activated to
coordinate the City’s recovery and restoration activities, including mitigation.
C. EOC staff will support citywide activities. Liaison and coordination will be
maintained with County, State, and Federal officials, the American Red Cross
(ARC) and other volunteer organizations. The priority of tasks will be
determined by the EMC/Disaster Manager.
D. During the response phase, EOC staff will document reported damage throughout
the City, evaluate community needs, and commence planning for recovery and
restoration. Resources and services will be arranged, as necessary, for meeting
urgent community needs.
E. The resources and services of the City will be used to the extent practicable.
Additional services or resources, or those not normally part of the City inventory,
may be procured from private sources, requested through DEM, or provided by
the community.
F. Individuals, families, and the business community seeking financial or housing
assistance will be referred to County, State, Federal, and/or volunteer program
coordinators, as applicable.
G. The City will determine the need for taking advantage of any Post-Disaster
Mitigation Funds as part of long term recovery.
H. An ongoing assessment of the social and economic impacts of a disaster will be
maintained until such time as the City has returned to normalcy.
V. RESPONSIBILITIES
A. City of Bainbridge Island
ESF 14, Long-Term Community Recovery 3
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
1. All City Departments
a) Include recovery and restoration activities in organizational
training programs and participate in City and County-wide drills
and exercises to evaluate recovery and restoration activities and
procedures.
b) Implement recovery and restoration procedures following an
emergency or disaster, as appropriate.
c) Provide the EMC/Disaster Manager and/or the Public Information
Officer (PIO) with relevant information for distribution to the
public.
d) Provide a liaison to coordinate with State and Federal assessors for
the development and tracking of Disaster Survey Reports.
e) Support and assist those organizations with specific recovery and
restoration responsibilities, as requested.
2. City Administration – City Manager
Serve, or appoint someone to serve, as the Public Information Officer.
3. Department of Planning & Community Development
a) Assist and advise the public with relevant recovery activities,
including building and safety inspections, land use and zoning
information, and permit assistance.
b) Provide expertise and recommendation for reconstruction,
demolition, and structural mitigation during the recovery and
restoration period.
c) Review development standards and building codes as a result of
lessons learned from a disaster, as appropriate.
d) Assist in recovery and restoration efforts, as directed and as
resources allow.
4. Executive Department
a) City Clerk
4 ESF 14, Long-Term Community Recovery
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
Ensure accurate records are maintained throughout the emergency
or disaster.
b) Information Technology
Ensure telecommunications (telephones, faxes, cellular phones,
radios) and computers are operational for the EOC and all City
departments.
5. Emergency Management Coordinator
a) Develop and maintain active liaison with private non-profit groups
and the business community to facilitate the provision of recovery
and restoration resources and services.
b) In coordination with DEM, arrange for establishment of a Disaster
Recovery Assistance Center when requested by County, State, or
Federal emergency management personnel.
c) Implement EOC procedures for coordinating recovery and
restoration activities and public information. Coordinate content
and distribution of recovery information with County, State, and
Federal emergency management agencies.
d) In coordination with the PIO, inform the public of available
services and assistance programs.
e) Recommend policy and provide direction on emergent issues not
otherwise addressed or those for which there is a disagreement or
confusion regarding responsibility, scope, duration, coordination,
or procedure.
f) Coordinate a review of the Comprehensive Emergency
Management Plan after activation to incorporate lessons learned.
6. Finance & Administrative Services Department
a) Finance Division
(1) Document all expenditures relating to disaster recovery and
restoration efforts.
(2) Ensure disaster-related expenditures are made in
accordance with applicable laws, regulations, and
accounting procedures.
ESF 14, Long-Term Community Recovery 5
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
(3) Assist City departments with documenting all disaster-
related expenditures.
(4) Responsible for all financial, cost analysis, and cost
recovery aspects of the emergency or disaster.
(5) Assist in identifying internal and external funding sources
for disaster-related expenditures if department budgets are
exceeded.
(6) Maintain all official records relating to the event.
(7) Manage the compensation for injury and claims process
arising from the emergency or disaster.
b) Human Resources
(1) In conjunction with DEM, register emergency workers for
recovery and restoration activities.
(2) In conjunction with DEM, coordinate recovery and
restoration activities of emergent volunteers not otherwise
qualified for registration as emergency workers.
(3) Obtain appropriately trained personnel to assist with
recovery and restoration activities as directed by the EMC.
7. Public Works Department
a) In coordination with Kitsap County Public Works and the provider
of waste management services, implement procedures for the
collection and disposal of disaster debris from public and private
property, including the pick-up and disposal of hazardous material.
b) Determine and direct the scope and timing of City involvement in
collection, receipt, and disposal of disaster-related debris.
c) Remove debris from rights-of-ways and repair and restore roads
and bridges damaged during an emergency or disaster. Initial
focus should be on major or critical routes.
d) In coordination with outside agencies, develop policies and
procedures to segregate disaster debris into recyclable and non-
recyclable components, including the recycling of applicable
components.
6 ESF 14, Long-Term Community Recovery
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
e) Ensure adequate resources and trained personnel are identified to
conduct debris removal activities. Develop plans and procedures
to register and use resources of other jurisdictions, professional
organizations, the business community, and volunteers.
f) In coordination with the EOC, identify temporary storage locations
for disaster-related debris.
g) Develop policies and procedures for addressing storm water,
surface water, and drainage issues on public and private property.
B. Local
1. American Red Cross
a) Activate mass-care facilities and individual assistance programs as
the need is identified by the ARC staff or upon request from DEM
or the EOC.
b) Coordinate mass care and individual assistance with the EMC
and/or EOC, if requested.
2. Kitsap County Assessor
Process citizen requests for property re-assessment, or reduction of
assessments due, as a result of losses or damages caused by a disaster.
3. Kitsap County Department of Emergency Management
a) Activate the Kitsap County Recovery Plan
b) Develop and maintain active liaison with private non-profit groups
and the business community to facilitate the provision of recovery
and restoration resources and services.
c) Arrange for establishment of a Disaster Recovery Center when
requested by City, State, or Federal emergency management
personnel.
d) Maintain files of disaster-related recovery and restoration
information provided during previous disasters, including that of
City, State, and Federal agencies, and other jurisdictions.
e) Develop EOC procedures for coordinating regional recovery and
restoration activities and public information; coordinate content
ESF 14, Long-Term Community Recovery 7
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
and distribution of recovery information with City, State, and
Federal emergency management agencies.
f) Develop and maintain a system for registering emergency workers
for recovery and restoration activities.
g) Develop and maintain a system for coordinating emergent
volunteers, not otherwise qualified for registration as emergency
workers for recovery and restoration activities.
h) In coordination with the PIO, inform the public of available
services and assistance programs.
i) Assist other organizations in identifying recovery and restoration
activities and training opportunities.
j) Include recovery and restoration coordination as part of the city-
wide emergency management training program.
k) Recommend policy and provide direction on emergent issues not
otherwise addressed or those for which there is a disagreement or
confusion regarding responsibility, scope, duration, coordination,
or procedure.
l) Coordinate a review of the Comprehensive Emergency
Management Plan after activation to incorporate lessons learned.
4. Kitsap Public Health District
a) Advise the public, through the PIO, of pertinent public health and
environmental health issues and concerns such as inspection of on-
site sewage systems and wells, sanitation and disinfection, food
and water safety, and disease.
b) Ensure adequate resources and trained personnel are identified to
conduct Public and Environmental Health activities. Develop
plans and procedures to register and use resources of other
jurisdictions, professional organizations, the business and medical
communities, and volunteers.
5. Kitsap County Public Works
Implement policies and procedures, in coordination with the Kitsap Public
Health District, for the collection and disposal of disaster debris from
public and private property, including the pick-up and disposal of
hazardous material.
8 ESF 14, Long-Term Community Recovery
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
6. Kitsap County Sheriff’s Office
Provide inmate crews to assist City departments with recovery and
restoration activities, if requested and as resources allow.
7. Bainbridge Island Metropolitan Park & Recreation District
a) In coordination with the DEM and if directed by the EMC, arrange
for facilities, furnishings, and equipment to support a Disaster
Recovery Center.
b) In coordination with the EOC, DEM, and the ARC, identify sites
for temporary campgrounds to accommodate displaced families
and individuals, assuring sufficient space for emergency sanitation
and staging of support infrastructure such as field kitchens,
generators, mobile hospitals, and administrative facilities.
C. State and Federal
Emergency Management Division and Federal Emergency Management Agency
1. Dispatch assessment teams to document or verify public and private
damage.
2. If “Individual Assistance” is authorized, establish a local Disaster
Recovery Center to assist qualified citizens with filing claims for financial
or housing assistance.
3. If “Public Assistance” is authorized, dispatch assessors to develop, in
coordination with local representatives, Disaster Survey Reports for public
damage and response costs.
4. Provide technical assistance and advice on recovery and mitigation
activities to both citizens and public agencies, as appropriate.
5. Coordinate public information and assistance activities with the City and
County PIOs.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Disaster Recovery Plan
ESF 14, Long-Term Community Recovery 9
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
D. Kitsap County Emergency Operations Plan
E. Washington State Comprehensive Emergency Management Plan
F. Washington State Emergency Management Disaster Assistance Guide for Local
Governments
G. National Response Framework
10 ESF 14, Long-Term Community Recovery
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION 22
MILITARY SUPPORT TO CIVIL AUTHORITIES
LEAD: City: City Manager and/or Emergency Management Coordinator
SUPPORT: Local: Kitsap County Department of Emergency Management
State: Washington Military Department
I. INTRODUCTION
A. Purpose
1. To describe the circumstances and conditions under which units of the
Washington State National Guard and the Department of Defense (DOD)
can provide military support to civil authorities (MSCA).
2. To describe the procedures used to obtain military support.
B. Scope
This Emergency Support Function (ESF) addresses all requests for military
support originated by the City of Bainbridge Island (City) through the Kitsap
County Department of Emergency Management (DEM) following a Proclamation
of a Local Emergency.
II. POLICIES
None
III. PLANNING ASSUMPTIONS
A. The City Council has authorized the City Manager and/or the Emergency
Management Coordinator to request military assistance, if necessary.
B. The military is capable of providing a wide range of support to local governments
during an emergency or disaster.
C. Military assistance is considered supplemental to local efforts and will not be
requested unless and until applicable local responses have been, or will
imminently be, exhausted.
ESF 22, Military Support to Civil Authorities 1
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
D. All requests for military assistance, except requests during imminently serious
situations as described herein, will be submitted to the Washington State
Emergency Management Division (EMD) through DEM.
E. Military support may be delayed until a state of emergency is proclaimed by the
Governor or a Presidential Disaster Declaration has been issued.
F. It may take 48 hours or longer to receive military assistance.
G. When deployed to provide MSCA, military forces will work under the direction
of local authority, but will retain their unit integrity and military chain of
command.
IV. CONCEPT OF OPERATIONS
1. If the City has submitted a resource request to DEM and they are unable to
accommodate the request using County or private assets, a resource request may
be made to the State EOC as part of routine resource management activities.
2. It will be up to the State to determine the appropriate means of meeting the
County's request, including the use of military assets.
3. If DEM is aware of a specific resource owned by the military and needed by the
City, the specific resource may be identified in the request sent to the State EOC.
4. In an imminently serious situation, the City, through DEM, may request assistance
from the military. An imminently serious situation is one in which there is an
imminent threat to life and/or to property which will cause human suffering. A
military unit commander can respond to direct requests for assistance, if:
a) An imminently serious situation exists.
b) The military unit is capable of providing the type of support requested
without degrading its primary national defense commitments.
c) The military unit is the only source of help available including the private
sector, or the only source of help including the private sector that can
respond in time to support the City and/or County in alleviating the
situation.
d) The City Council, the Board of County Commissioners, and/or the
Director of the Kitsap County Department of Emergency Management
have issued a Proclamation of a Local Emergency.
e) The City, County, or State government is willing to certify to military
authorities that conditions a, c, and d exist.
2 ESF 22, Military Support to Civil Authorities
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
f) The City and/or County agree to assume the costs incurred by the military
unit to provide the requested support.
5. The base commander of a military installation has the authority to respond to
immediate life-threatening emergencies. Requests made under these
circumstances may be made directly to the local installation. Assistance from the
U.S. Coast Guard and the Military Assistance to Safety and Traffic (MAST-Fort
Lewis) may be requested through EMD. All other requests for military assistance
must be submitted to EMD through DEM.
6. The National Guard may be available following an activation by the Governor.
Requesting National Guard assistance must be submitted to EMD through DEM.
7. To obtain National Guard assistance, the City must demonstrate that the need is
beyond its capability or that a special capability provided only by the military is
immediately required.
8. Under the Posse Comitatus Act, Federal military forces with the exception of the
U.S. Coast Guard, cannot engage in direct law enforcement activities, such as
arresting individuals or conducting surveillance. However, they are allowed to
provide indirect support, such as loaning equipment or providing technical
assistance to civilian law enforcement agencies.
V. RESPONSIBILITIES
A. City Manager and/or Emergency Management Coordinator
1. Determine if and when a recommendation will be submitted to DEM to
request military assistance.
2. Transmit all requests to DEM.
3. Identify suitable staging areas and coordinate logistic support with the
responding unit, as appropriate.
4. Coordinate activities to ensure efficient use of requested assets.
B. Kitsap County Department of Emergency Management
1. Receive requests for military support from the City and determine whether
to request military assistance.
2. Prepare requests for military assistance for routine requests or for
imminently serious situation requests.
3. Transmit all requests to EMD.
ESF 22, Military Support to Civil Authorities 3
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
4. Coordinate activities to ensure efficient use of requested assets.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Washington State Comprehensive Emergency Management Plan
E. Military Support to Civil Authorities Plan, Headquarters I Corps and Fort Lewis
F. National Response Framework
VII. ATTACHMENTS
None
4 ESF 22, Military Support to Civil Authorities
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION 23
DAMAGE ASSESSMENT
LEAD: City: Department of Planning & Community Development
Public Works Department
Local: Bainbridge Island Fire Department
SUPPORT: City: All Departments
Local: American Red Cross
Bainbridge Island School District
Hospitals and other Medical Providers and Facilities
Kitsap County Department of Emergency Management
I. INTRODUCTION
A. Purpose
To provide for the effective implementation and coordination of damage
assessment activities within the City of Bainbridge Island (City).
B. Scope
This Emergency Support Function (ESF) addresses damage assessment activities
in the City resulting from natural, technological, and human-caused emergencies
or disasters.
II. POLICIES
A. Directors for each department are responsible for establishing policies and
procedures for assessing and reporting any observed damage to their department
facilities and services and providing that information to the Community
Development Department and/or the Emergency Operations Center (EOC).
B. The Planning and Community Development Department is responsible for
damage assessment in the City.
III. PLANNING ASSUMPTIONS
A. There are three types of damage assessment:
ESF 23, Damage Assessment 1
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
1. Rapid Assessment for what has happened citywide to prioritize initial
response activities and determine the immediate need for outside
assistance.
2. Detailed damage assessment, to document the magnitude of private and
public damage for planning recovery activities and to justify requests for
local, State, and Federal assistance.
3. Building Inspections, to assess the detailed damage of individual
structure and infrastructure in support of a Presidential Declaration of
Disaster and determine the safe occupancy of structures.
B. Initial reports may be fragmented and provide an incomplete picture of the extent
and magnitude of damage to the community.
C. There may be a shortage of individuals qualified to assess the damage.
D. The Department of Planning & Community Development, with the assistance of
the Bainbridge Island Fire Department and the Public Works Department, will
complete detailed damage assessment reports and forward those reports to the
Emergency Management Coordinator (EMC) who will forward them to the Kitsap
County Department of Emergency Management (DEM), as time allows.
E. Depending on the nature of the hazard and availability of resources, the City may
conduct structural inspections of privately-owned structures and businesses to
determine whether they are safe to enter or to occupy. Subsequent engineering
evaluations to determine corrective action needed or to appeal the City’s action
will be the responsibility of the property owner or occupant.
F. The America Red Cross (ARC) may be the first to conduct detailed damage
assessment of residential and business structures. That information will be
forwarded to DEM who will forward the information to the Washington State
Emergency Management Division (EMD) for determination of whether Kitsap
County qualifies for State and/or Federal assistance for individuals, families, and
businesses.
IV. CONCEPT OF OPERATIONS
A. Immediately following an emergency or disaster, the City will begin assessing
the extent of damage to the City using the County’s Damage Assessment Plan
and Procedures. The assessment process will be in two phases.
1. Rapid Damage Assessment
a) An urgent damage assessment is needed to provide the EOC and
first responders with an immediate sense of the types and
2 ESF 23, Damage Assessment
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
magnitude of damage and of the condition of the transportation
and communications infrastructure. This type of assessment is
sometimes referred to as a “windshield assessment”.
b) Rapid damage assessment will generally begin during the event,
such as a flood or windstorm, or immediately following, such as
after an earthquake, and continue until the EOC has developed a
picture of the types and magnitude of damage throughout the City.
c) Rapid urgent damage assessment reports may be provided by City
employees, the media, or the public. Damage reports from City
employees should be as concise, yet informative, as possible.
Reports of damage should not be delayed to gather detailed
information. As a minimum, urgent damage assessment reports
should contain a location, type of damage, magnitude of damage,
whether personal injury or death is involved, and whether
immediate assistance is needed to save lives.
d) Damage assessment reports will be forwarded to the EOC by the
most expeditious means under the circumstances.
e) Although difficult to contemplate, it may be prudent to bypass an
apparently urgent situation to continue damage assessment
activities. There may be an even more urgent need down the road.
f) Following urgent damage assessment, responders will establish
response priorities, attending to the needs of the public in a way
that provides maximum lifesaving potential. If local resources are
insufficient to respond to all urgent needs in a timely manner,
additional resources will be requested through mutual aid
agreements or through the EOC.
g) EOC staff will analyze the information received, develop citywide
response priorities, and coordinate resources accordingly.
h) EOC staff and the Public Information Officer, at the direction of
the EMC, may disseminate damage information to appropriate
government officials, the media, and the public.
2. Detailed Damage Assessment
a) A detailed damage assessment is needed to document the
magnitude of private and public damage for planning recovery
activities, to justify requests for State and Federal assistance, and
to meet the information needs of the public.
ESF 23, Damage Assessment 3
June 2013
City of Bainbridge Island
Comprehensive Emergency Management Plan
b) Detailed damage assessment will generally begin following the
completion of response activities to protect life and property.
Depending on the nature and magnitude of damage, detailed
assessment could last for several weeks.
c) Detailed damage assessment of city-owned facilities may be
conducted by the Department of Planning & Community
Development with assistance from the Bainbridge Island Fire
Department and Public Works Department. Specialized assistance
will be requested from appropriate organizations or private
sources, as appropriate.
d) The Department of Planning & Community Development will
document the damage on preliminary damage assessment forms
available from the EOC or DEM.
e) Completed preliminary damage assessment forms will be returned
to the EOC and forwarded to DEM. DEM will compile the
information and forward it to Washington State Emergency
Management Division (EMD) for a determination of whether
Kitsap County qualifies for State and Federal public assistance.
f) Generally, preliminary damage assessment forms must be
provided to the State before any determination is made as to the
availability of public assistance.
g) EOC staff and the Public Information Officer, at the direction of
the EMC, may disseminate damage information to appropriate
government officials, the media, and the public.
B. There is no City department that is capable of completing an assessment of
damage throughout the entire City, therefore this must be a cooperative effort
among all departments capable of contributing to the effort.
C. The Police Department personnel have been trained in area (zone) searches and
police officers are equipped with an emergency operations map of the City so that
they can conduct windshield surveys and report damage to the EOC.
D. The Department of Planning & Community Development will coordinate and
compile damage assessment information supplied by all departments, which
employ field crews and oversee department-managed facilities (i.e., Police, Public
Works, etc.). The City Engineer, or designee, will designate an EOC
representative to coordinate this information.
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Comprehensive Emergency Management Plan
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. City Departments
a) Before the Event
(1) Develop a listing of all department critical facilities and
services to be included in the EOC Manual. Critical
facilities are those needed for continuity of government and
public safety such as disaster management direction and
control facilities, shelters, fire houses, correctional
facilities, utility facilities, and medical facilities.
(2) Develop and maintain procedures for reporting observed
damage for their respective department facilities.
(3) Include damage assessment activities in organizational
training programs and participate in city-wide drills and
exercises to evaluate procedures and to maintain or refine
damage assessment skills.
b) During the Event
(1) Assess the situation in your immediate area and implement
life safety measures, if necessary.
(2) Implement damage assessment procedures following an
emergency or disaster, as appropriate.
(3) Communicate observed damage to the EOC.
(4) Provide resources and personnel to support safety
evaluation operations, if requested and as resources allow.
(5) Direct relocation activities of department staff and
coordinate with the EOC to obtain the necessary resources
to reestablish operations, if appropriate.
c) After the Event
Continue to support recovery and restoration efforts as directed by
the EMC or department head.
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Comprehensive Emergency Management Plan
2. Department of Planning & Community Development
a) Develop and implement procedures for conducting urgent and
detailed damage assessment and post-disaster safety inspections of:
(1) City-owned buildings and facilities.
(2) Public and privately-owned buildings and facilities, if
directed by the EMC and as resources allow.
b) Provide a representative to serve as the Planning Section Chief
who will compile the damage assessment information and make
recommendations to the EMC and the Operations Section.
3. Emergency Management Coordinator
a) Before the Event
(1) Develop procedures for soliciting, receiving, recording,
evaluating, and disseminating damage assessment
information.
(2) Include damage assessment administration and reporting as
part of the citywide training program on emergency
management.
(3) Develop plans and procedures to register and use resources
of governmental agencies, professional and educational
organizations, and volunteers.
(4) Coordinate training of personnel in building safety
evaluation techniques.
(5) Develop a list of essential privately-owned facilities
requiring the highest priority for safety evaluation and
approval of any required repair work.
b) During the Event
(1) Coordinate the building safety evaluation function after
preliminary damage assessment.
(2) Exchange appropriate damage assessment information with
the American Red Cross through the EOC.
6 ESF 23, Damage Assessment
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City of Bainbridge Island
Comprehensive Emergency Management Plan
c) After the Event
Continue or assist with the coordination of recovery and
restoration activities.
4. Executive Department – Information Technology
Provide damage assessments of communications and computer systems in
all City facilities, and begin restoration service for any disabled systems.
5. Police Department
Implement procedures for field officers to conduct urgent damage
assessment by surveying their patrol areas immediately following an
event.
6. Public Works Department
a) Develop and implement procedures for conducting urgent and
detailed damage assessment and post-disaster safety inspections of
city-owned:
1) Transportation systems, including streets and bridges
2) Storm, wastewater, and water facilities and equipment
b) Provide debris clearance to aid in damage assessment activities, as
requested and as resources allow.
c) Provide a representative in the EOC who will compile the damage
assessment information and make recommendations to the EMC
and Operations Section.
A. Local
1. American Red Cross
Implement detailed damage assessment as identified in ARC procedures
and forward information to the County EOC.
2. Bainbridge Island School District
Provide damage assessment of school-owned facilities to the EOC.
3. Hospitals and other Medical Providers and Facilities
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Comprehensive Emergency Management Plan
Provide damage assessment of medical facilities and capabilities.
4. Kitsap County Department of Emergency Management
a) Activate the Damage Assessment Plan
b) Collect, assess, and disseminate information on public and private
damage
c) Coordinate registration for volunteer inspectors.
d) Coordinate the dispatching of volunteer engineers for inspection
services, if requested and as resources allow.
5. Bainbridge Island Fire Department
a) Develop and maintain procedures to support urgent damage
assessment by surveying the City immediately following an event
and report that information to the EOC.
b) Implement procedures for fire fighters to conduct urgent damage
assessment by surveying their surrounding areas immediately
following an event.
VI. REFERENCES
A. American Red Cross Disaster Services Regulations and Procedures:
Survey/Damage Assessment
B. City of Bainbridge Island Emergency Operations Plan
C. Kitsap County Comprehensive Emergency Management Plan
D. Kitsap County Emergency Operations Plan
E. Kitsap County Damage Assessment Plan
F. Washington State Comprehensive Emergency Management Plan
G. Washington State Emergency Management Disaster Assistance Guide for Local
Governments.
H. National Response Framework
8 ESF 23, Damage Assessment
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City of Bainbridge Island
Comprehensive Emergency Management Plan
VII. ATTACHMENTS
None
ESF 23, Damage Assessment 9
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City of Bainbridge Island
Comprehensive Emergency Management Plan
EMERGENCY SUPPORT FUNCTION 24
EVACUATION AND MOVEMENT
LEAD: City: Police Department
Public Works Department
SUPPORT: City: City Administration – City Manager
Emergency Management Coordinator
Local American Red Cross
Bainbridge Island School District
Kitsap County Department of Emergency Management
Kitsap Transit
Other Local Law Enforcement Agencies
Bainbridge Island Fire Department
I. INTRODUCTION
A. Purpose
To provide for and/or assist in the evacuation of all or part of the population of the
City of Bainbridge Island (City) from any area stricken or threatened by a natural,
technological, or man-made emergency or disaster.
B. Scope
This Emergency Support Function (ESF) addresses emergency evacuation
resources, including buses, vans, aircraft as necessary for relief services, and
supplies and further addresses the authorization, direction, routing, and relocation
of people from their homes, schools, and places of business.
II. POLICIES
A. Primary emergency transportation responsibilities will be divided among the
Public Works Department, the Police Department, and Kitsap Transit.
Coordination with Kitsap Transit will be through Kitsap County Department of
Emergency Management (DEM) or directly through the Emergency Operations
Center (EOC). Normally, Kitsap Transit will coordinate for all people movement
and the Public Works Department will coordinate for all other resource
movement.
B. In accordance with RCW 38.52.110 (1), in responding to a disaster, the City
Council is “directed to utilize the services, equipment, supplies and facilities of
existing departments, offices, and agencies of the State, political subdivision, and
all other municipal corporations thereof including but not limited to districts and
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City of Bainbridge Island
Comprehensive Emergency Management Plan
quasi-municipal corporations organized under the laws of the State of Washington
to the maximum extent practicable, and the officers and personnel of all such
departments, offices, and agencies are directed to cooperate with and extend such
services and facilities upon request notwithstanding any other provision of law.”
III. PLANNING ASSUMPTIONS
A. All city-owned vehicles (not otherwise involved in the emergency response) will
be available for use by the Emergency Operations Center (EOC).
B. Transportation infrastructure may sustain significant damage in a disaster. The
damage, dependent upon the transportation network, will influence the means and
accessibility level for relief services and supplies.
C. Disaster responses that require transportation capabilities may be difficult to
coordinate effectively during the immediate post-disaster period.
D. The requirement for transportation capacity during the immediate lifesaving
response phase may exceed the availability of the City.
IV. CONCEPT OF OPERATIONS
A. In the event of an incident requiring the evacuation of all or any portion of the
City, the evacuation order may be issued by the Emergency Management
Coordinator (EMC).
B. The on-scene Incident Commanders may issue evacuation orders to mitigate
dangerous and/or life-threatening situations.
C. For radiological events, the City lead or on-scene Incident Commander should
work directly with radiological leadership to minimize the spread of
contamination.
D. The evacuation of people from areas of risk in the City may involve the
emergency responses of more than one government jurisdiction. The movement
of people may be across jurisdictional boundaries and on public streets, roads and
highways (and possibly waterways) under the supervision and control of one or
more jurisdictions including cities, counties, and the State.
E. City officials will provide direction and control for the movement of people
within the City. Coordination with other jurisdictions and authorities involved in
the evacuation and/or reception of victims shall be through the EOC to the County
EOC.
F. Direction and control of on-scene evacuation activities shall be performed by
uniformed personnel, whenever possible.
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City of Bainbridge Island
Comprehensive Emergency Management Plan
G. Provisions for the evacuation of individuals with special needs and use of mass
transit for the relocation of affected individuals will be handled on a case-by-case
basis according to the specifics of the situation.
H. Information related to the evacuation of individuals into or from the City will be
shared with the general public and the media through the Public Information
Officer (PIO) and coordinated with DEM.
I. Some of the population may not follow instructions to evacuate and may choose
to remain in homes or places of business which may create additional risks. The
City has no authority to force people to evacuate.
J. Some people can be expected to evacuate a risk area to places of their choice prior
to receiving official evacuation instructions.
V. RESPONSIBILITIES
A. City of Bainbridge Island
1. City Council
Issue Proclamation of a Local Emergency.
2. City Administration – City Manager
a) Serve as, or appoint a representative to serve as the Public
Information Officer and provide information on emergency
services including staging areas, public shelters, evacuation routes,
and instructions to the media and public.
b) Issue evacuation orders, when appropriate.
3. Emergency Management Coordinator
a) Determine when, where, and how long the evacuation is necessary.
b) Direct and control evacuation activities.
c) Activate the EOC and provide for coordination of resources for
involved agencies.
d) Communicate and coordinate with nearby jurisdictions including
Kitsap County and the State regarding emergency activities such as
evacuation routes, destination areas, and reception centers.
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City of Bainbridge Island
Comprehensive Emergency Management Plan
e) Collect evacuation and people movement intelligence and advise
the City Council of the situation.
f) Coordinate resources and information for shelter, evacuation
routes, and transportation of people who lack private means.
g) Coordinate with the PIO to keep the population advised of
evacuation routes, conditions, changes, and plans through the use
of radio, the newspaper, and television.
4. Police Department
a) Communicate and coordinate with nearby jurisdictions including
Kitsap County and the State regarding emergency activities such
as evacuation routes, destination area, and reception centers.
b) Coordinate public transportation resources planned for use in an
evacuation and coordinate with outside resources, including Kitsap
Transit, Bainbridge Island School District, etc., through the EOC.
c) In coordination with the Public Works Department, identify and
establish evacuation routes.
d) Provide direction and control for evacuation efforts.
e) Provide internal and perimeter security of evacuation zone.
f) Provide emergency traffic control in and around the evacuation
zone.
g) Coordinate evacuation activities with police from adjacent
jurisdictions, through DEM.
5. Public Works Department
a) Provide assessment of transportation routes, identify alternate
routes, and provide temporary traffic control measures/devices and
operational control of traffic signals.
b) Provide for removal of debris and vehicles abandoned or having
mechanical problems from evacuation routes, when requested.
c) Provide for the relocation of essential resources (personnel, critical
supplies, equipment, etc.) to reception areas when requested.
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City of Bainbridge Island
Comprehensive Emergency Management Plan
B. Local
1. American Red Cross
a) Coordinate emergency shelter operations and mass care facilities
for use during an evacuation.
b) Provide disaster victims with food, clothing, shelter, first aid, and
supplementary medical/nursing care and meet other urgent needs
as requested.
c) Maintain and update shelter agreements.
2. Bainbridge Island School District
a) Provide a representative to the EOC, if requested and as resources
allow.
b) Coordinate with the EOC for the provision of school-district
transportation assets to assist in meeting emergency transportation
needs.
3. Kitsap County Department of Emergency Management
a) Assist the City in coordinating the evacuation and movement of
people in the City, if requested and as appropriate.
b) Provide support to the EOC in dissemination of evacuation
information to the public, if requested and as appropriate.
c) Coordinate State and Federal response agencies.
4. Kitsap Transit
Coordinate the use of public and private mass-transportation resources for
the movement of people who lack transportation or have special needs, as
requested by DEM.
5. Other Local Law Enforcement Agencies
Assist with evacuation efforts, if requested and as resources allow.
6. Bainbridge Island Fire Department
a) Provide support to the EOC in dissemination of evacuation
information to the public.
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City of Bainbridge Island
Comprehensive Emergency Management Plan
b) Provide support in evacuation efforts affecting the City.
VI. REFERENCES
A. City of Bainbridge Island Emergency Operations Plan
B. Kitsap County Comprehensive Emergency Management Plan
C. Kitsap County Emergency Operations Plan
D. Kitsap County Generator Refueling Plan
E. RCW 38.52.110, Use of Existing Services and Facilities, Impressment of
Citizenry.
F. Washington State Comprehensive Emergency Management Plan
G. Washington State Department of Transportation Disaster Plan
H. National Response Framework
VII. ATTACHMENTS
None
6 ESF 24, Evacuation and Movement
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