RES 86-26 PREPARATION OF LIDRESOLUTION NO. 86-26
A RESOLUTION APPROVING A SUPPLEMENTAL AGREEMENT
TO A CONTRACT BETWEEN THE CITY OF WINSLOW AND GARDNER
ENGINEERS FOR THE MADISON AVENUE U.A.B. PROJECT DATED
JANUARY 16, 1986, FOR SERVICES TO IMPLEMENT REDESIGN
OF MADISON AVENUE FROM WINSLOW WAY TO WYATT; FOR
PREPARATION OF LID ASSESSMENTS; AND FOR ADMINISTRATION
AND PROJECT OBSERVATION DURING CONSTRUCTION.
WHEREAS, the City Council of the City of Winslow, Washington,
has determined to redesign the Madison Avenue U.A.B. project;
and
WHEREAS, the City Council of the City of Winslow, Washington,
feels it is in the best interest of the citizens of the City
to enter into a supplemental agreement with Gardner Engineers
for services to 1) redesign of Madison Avenue from Winslow
Way to Wyatt, 2) to prepare any necessary LID assessments,
and 3) to administrate and observe construction of said
project; and
WHEREAS, the laws of the State of Washington allow such
agreements;
NOW, THEREFORE, be it resolved by the Council of the City of
Winslow, Washington, as follows:
The proposed supplemental agreement (Exhibit A
attached hereto and dated December 29, 1986) with
Gardner Engineers for services to implement the
Madison Avenue U.A.B. project is hereby approved.
PASSED BY THE COUNCIL of the City of Winslow, Washington,
this 4th day of December, 1986.
e S D Mayor
ATTEST:
Clerk/Treasurer
RESOLUTION NO. 86-26
FXHIBIT A
November 4, 1986
File: 5191
Winslow Project No. IO1B R-2
Re:
1.0
CONTRACT
Supplemental Agreement - City of Winslow - Gardner.Engineers, Inc.
Madison Avenue U.A.B.
This agreement between the City of Winslow (CITY) and Gardner Engineers,
Inc. (CONSULTANT) shall become effective upon signing by both parties.
This agreement is a supplement to the contract between the CITY and
CONSULTANT for the Madison Avenue U.A.B. projected dated January 16,
1986.
SCOPE OF SERVICE
The services provided by this contract involve:
Task 1. Redesign of Madison Avenue from Winslow Way to Wyatt in
accordance with the City Council's designated road section.
Task 2. Preparation of LID assessments if the CITY decides to form
a LID for portions of the project.
Task 3. Administration and project observation during construction.
The bulk of the day to day construction inspection to be
provided by the CITY.
These services are to be provided based on a single roadway section and
LID area to be selected by the CITY from two options:
Option A: Complete roadway section on east side of right-of-way and
form LID only for east side properties.
Option B: Complete full roadway section on both sides of right-of-way
and form LID on both sides of street.
Specific work tasks and estimated costs of the services to be provided
under this agreement are included in Attachment A hereto.
Page 2
Supplemental Agreement - City of Winslow - Gardner Engineers, Inc.
Madison Avenue U.A.B.
2.0
3.0
4.0
COMPENSATION
The CONSULTANT shall be paid on the basis of actual labor times a
multiplier of 2.75 to cover taxes, overhead, and the CONSULTANT'S
professional fee plus direct costs; provided that the CONSULTANT'S
total billing for all work related to the project shall not exceed
the following amounts without the prior written consent of the CITY
based on work in excess of that estimated in Attachment A:
Task 1. Madison Avenue Redesign $24,901.66
Task 2. LID Formation, Option A - $ 4,027.00
Option B - $ 8,955.14
Task 3. Construction Adminstration - $19,966.92
AUTHORIZATION
The CITY shall authorize each major task separately. In this way the
CITY may control the timing and budget for the services. The CONSULTANT
shall advise the CITY when a task is completed and when authorization is
needed for ongoing tasks.
LIABILITY INSURANCE
The CONSULTANT is to carry comprehensive general liability insurance in
the amount of one million dollars per occurrence to provide protection
against liability arising out of bodily injury and/or property damage
that is the result of CONSULTANT'S negligence. A suitable rider shall
designate the CITY as an additional insured and shall contain a provision
that the policy will not be reduced or modified withour thirty (30) days
prior written notice to the CITY. The CONSULTANT shall hold harmless,
indemnify and defend the CITY on account of any liability due to bodily
injury and/or property damage arising directly out of CONSULTANT'S neg-
ligent acts. In the event the CITY is required to defend itself, the
Page 3
Supplemental Agreement - City of Winslow - Gardner Engineers, Inc.
Madison Avenue U.A.B.
5.0
6.0
7.0
CONSULTANT shall reimburse the CITY'S costs including reasonable attorney's
fees for defense of such liabilities which arise out of the CONSULTANT'S
negligence.
OWNERSHIP OF DOCUMENTS
Drawings and maps and other documents shall be and remain the property of
the CITY whether the project for which they have been prepared is executed
or not. Re-use of any of the documents or drawings by CONSULTANTS must
receive the advance written permission of the CITY.
TERMINATION
In the event of substantial failure to perform in accordance with the terms
of this agreement, any party may terminate this agreement by giving the
other party thirty (30) days written notice. If the CONSULTANT terminates
this agreement, they shall be paid for services performed prior to the
termination notice date.
PROFESSIONAL STANDARDS
The CONSULTANT shall be responsible for the professional and technical
accuracy in coordination of designs, drawings, specifications, and other
work or materials furnished by them under this agreement. The CONSULTANT
shall, without additional cost or fee to the CITY, correct or revise any
errors or deficiencies in this performance. The CONSULTANT shall be and
remain liable to the CITY for any and all costs which are incurred by the
CITY as a result of the CONSULTANT'S negligent performance of the services
included under this agreement. It is further understood and agreed that
the rights and remedies of the CITY provided for in this agreement are in
addition to any other rights and remedies provided by law.
Page 4
Supplemental Agreement - City of Winslow - Gardner Engineers, Inc.
Madison Avenue U.A.B.
8.0
9.0
LEGAL EXPENSES
In the event legal action is brought by CITY or CONSULTANT against the
other to enforce any of the obligations hereunder or arising out of any
dispute concerning the terms and conditions hereby created, the prevailing
party shall be entitled to such reasonable amounts for fees, costs and
expenses as may be incurred in negotiations, suit and trial preparations,
trial, and appellant proceedings whether or not a judgment is entered.
PAYMENT TO CONSULTANT
Monthly invoices will be issued by the CONSULTANT for all work performed
under the terms of this agreement. Invoices are due and payable on re-
ceipt. Invoices will show hours worked by person and will include a
summary of work accomplished.
ACCEPTED AND AUTHORIZED
GARDNER ENGINEERS, INC.
Mortimer H. Thomas, P.E.
Principal
CITY OF WINSLOW
' DONNA--cTE~N BUXTON~/
CLERK/TREASURER
Date: DECEMBER 29, 1986
Page 1
SUPPLEMENTAL AGREEMENT - CITY OF WINSLOW - GARDNER ENGINEERS, INC.
MADISON AVENUE U.A.B.
ATTACHMENT A
TASK
1.0
Madison Avenue Redesing Principal
1.10 Contract Management
1.11 Mobilization ---
1.12 Administration 18
Staff Hours
Project
Manager Eng.
Tech.
Warren
Consult.
4 8 4 4
20 4 --- 16
SUB TOTAL 18 24 12 4 20
1.20 Data Collection and Coordination
1.21 Organize Data
1.22 Site Visits
1.23 Meetings with City Staff
SUB TOTAL
2 16 16 6
6 8 8 6
6 4 --- 12
14 28 24 24
1.30 Revise Contract Plans
1.31
1.32
1.33
Roadway P1 ans
Utility Plans
Special Provisions
SUB TOTAL
8 32 32
4 32 32
32 24 12
44 88 76 10
1.40 Revise Engineer's Estimate
1.41 Estimate of Quantities
1.42 Estimate of Construction Costs
SUB TOTAL
4 24 16
4 8 4
8 32 20
1.50 Design Review
1.51 City Staff Review
1.52 City Council Review
1.53 U.A.B. Review
SUB TOTAL
TOTAL
6
6
12
30
10 4
6 4
4 4
20 12
110 172
10
134
10
67
Page 2
Supplemental Agreement - City of Winslow - Gardner Engineers, Inc.
Madison Avenue U.A.B.
ATTACHMENT A
2.0 Madison Avenue LID Option A
Warren
Consul t. Eng. C1 eri cal
2.10 Compute Assessments 8
2.20 Prepare Notices 4
2.30 Meetings 8
2.40 Final Assessments 6
SUB TOTAL 26
3.0 Construction Administration
3.10 Contract Administration
3.20 Project Observation
3.30 Construction Staking
3.40 Meetings with City
TASK 3.0 TOTAL
Option B
Warren
Consult. Eng.
8 --- 16 32
16 8 8 24
...... 24 ---
16 8 16 24
40 16 64 80
Project 2-Man
Principal Manager Engineer Crew
24 24 12 ---
--- 20 288 ---
--- 4 --- 56
6 6 6 ---
30 54 306 56
C1 eric
Page 3
Supplemental Agreement - City of Winslow - Gardner Engineers, Inc.
Madison Avenue U.A.B.
ATTACHMENT A
ESTIMATE OF PROJECT SERVICES
TASK 1.0 MADISON AVENUE REDESIGN
LABOR
Gardner Engineers, Inc.
Principal 30 hours @ 27.26 = $ 817.80
Project Manager 110 hours @ 18.17 = 1,998.70
Engineer 172 hours @ 12.12 = 2,084.64
Tech/Clerical 134 hours @ 11.02 = 1,476.68
TOTAL DIRECT LABOR
O.H. & Fee @ 1.75
TOTAL LABOR
Warren Consultants, inc.
Principal 67 hours @ 27.26 =
O.H. & Fee @ 1.75 =
TOTAL LABOR
Direct Expenses
Reproduction =
Computer Time 110 hours @ $10 =
Ferry Trips 6 trips @ $40 =
TOTAL DIRECT EXPENSES
: $ 6,377.82
= 11,161.19
$17,539.01
$1,826.42
3,196.24
$5,022.66
$1,000.00
1,100.00
240.00
$2,340. O0
TASK 1.0 TOTAL COST $24,901.66
Page 4
Supplemental Agreement - City of Winslow - Gardner Engineers, Inc.
Madison Avenue U.A.B.
ATTACHMENT A
TASK 2.0 - MADISON AVENUE L.I.D.
LABOR
Gardner Engineers, Inc.
Engineer
Tech/Clerical
TOTAL DIRECT EXPENSES
O.H & Fee @ 1.75
OPTION A
40 hrs @ 12.12 = $ 484.80
16 hrs @ 11.02 = $ 176.32
$ 661.12
1,156.96
$1,818.08
OPTION B
80 hrs @ 12.12 = $ 969.60
36 hrs @ 11.02 = $ 396.72
$1,366.32
2,391.06
$3,757.38
Warren Consultants, Inc.
Principal
O.H. Fee @ 1.75
TOTAL LABOR
26 hrs @ 27.26 = $ 708.76
1,240.33
$1,949.09
64 hrs @ 27.26 = $1,744.64
3,053.12
$4,797.76
DIRECT EXPENSES
Ferry Trips
Postage
Printing
5 trips @ $40 = $200.00
20.00
40.00
TOTAL DIRECT EXPENSES $260.00
TASK 2.0 TOTAL COST
OPTION A
$4,027.00
7 trips @ $40
= $280.00
40.00
80.00
$4oo.oo
OPTION B $8,955.14
Supplemental Agreement - City of Winslow - Gardner Engineers, Inc.
Madison Avenue U.A.B.
ATTACHMENT A
Page 5
TASK 3.0 - CONSTRUCTION ADMINISTRATION
LABOR
Gardner Engineers, Inc.
Principal 30 hrs @ 27.26 = $ 817.80
Project Manager 54 hrs @ 18.17 = 981.18
Engineer 306 hrs @ 12.12 = 3,708.72
2-Man Crew 56 hrs @ 24.81 = 1,389.36
TOTAL DIRECT LABOR
O.H. Fee @ 1.75
TOTAL LABOR
: $6,897.06
= 12,069.86
$18,966.92
DIRECT EXPENSES
Ferry Trips
Survey Supplies
40 trips @ $20
TOTAL DIRECT EXPENSES
TASK 3.0 TOTAL COST
$ 800.00
200.00
$ 1,000.00
$19,966.92
SUMMARY OF ESTIMATED COSTS
TASK 1
TASK 2
TAKS 3
MADISON AVENUE REDESIGN
LID FORMATION OPTION A
OPTION B
CONSTRUCTION ADMINISTRATION
$24,901.66
$ 4,027.00
$ 8,955.14
$19,966.92