RES 87-08 COMPREHENSIVE PLAN & ZONING RESOLUTION NO. 87-08
A RESOLUTION APPROVING A CONTRACT WITH MAKERS
FOR MODIFICATIONS TO THE WINSLOW COMPREHENSIVE PLAN
AND ZONING ORDINANCE
WHEREAS, the City Council of the City of Winslow, Washington,
feels it is in the best interest of providing for the health,
safety, and welfare of the citizens of Winslow to enter into
an agreement with MAKERS to address modifications to the City
of Winslow zoning ordinance provisions for commercial zones
and the City of Winslow Comprehensive Plan commercial land
use activity policies; and
WHEREAS, the laws of the State of Washington allow such
agreements;
NOW, THEREFORE, be it resolved by the Council of the City of
Winslow, Washington, as follows:
The proposed agreement (Exhibit A & B attached hereto)
for developing modifications to the Winslow
Comprehensive Plan and Zoning Ordinance by MAKERS is
hereby approved.
PASSED BY THE COUNCIL of the City of Winslow, Washington,
this day of February, 1987.
ALICE B. TAWR~SEY ~
MAYOR
ATTEST:
CLERK/TREASURER
RESOLUTION NO. 87-08
EXHIBITS A & B
EXHIBIT A:
WINSLOW URBAN DESIGN PLAN
CONTRACT FOR PROFESSIONAL CONSULTANT SERVICES
THIS AGREEMENT between the City of Winslow (the City) and MAKERS (the
Contractor), WITNESSETH, that the parties agree as follows:
Scope of Services. Scope of Services to be Performed by the
Contractor, as defined in Exhibit B attached hereto.
Time of Performance. The Contractor is to commence work upon
receipt of written notice to proceed and shall complete the work
required by this contract by July 29, 1987.
Delays and Extension of Time. If the Contractor is delayed at
any time in the progress of providing the services covered by the
Agreement by any act or neglect of the City, or by any employees
of the City, or by any separate contractor employed by the City,
or by changes in the Scope of Work (Exhibit B) or by any causes
beyond the Contractor's control, then the Time of Performance
shall be extended by such time as shall be mutually agreed upon by
the Contractor and the City, and shall be incorporated in written
amendments to this Agreement.
4. Compensation
The City will pay the Contractor for services provided
hereunder as follows:
Payment shall be made monthly. A short narrative progress
report related to tasks identified in Exhibit B shall
accompaoy each voucher.
The Contractor shall be paid only for actual time and direct
printing or reproduction charges. Total charges on this
project shall not exceed $14,000 unless authorized for
additional services as directed by the City. Reimbursable
expenses include printing reproduction, computer printouts
and express deliveries.
Ownership. All reports, plans, specifications and data and
documents produced in the performance of this work shall be the
property of the City and delivered to the City upon completion of
this contract.
Changes. The City may, from time to time, require changes in the
Scope of Services of the Contractor to be performed
hereunder. Such changes, including any increase or decrease in
the amount of the Contractor's compensation, which are mutually
agreed upon by and between the City and the Contractors, shall be
incorporated in written amendments to this Agreement.
Data to be Furnished to Contractor. All information, data,
reports, records, and maps as are existing, available, and
necessary for the carrying out of the work shall be furnished to
the Contractor without charge by the City.
8. Personnel and Subconsultants
The Contractor represents that he has, or will secure at
his own expense, all personnel and subconsultants required
in performing the services under this Agreement. Such
personnel shall not be employees of or have any contractural
relationship with the City.
All of the services required hereunder will be performed by
the Contractor or under his supervision, and all personnel
engaged in the work shall be fully qualified and shall be
authorized under State and local law to perform such
services.
None of the work or services covered by this Agreement
shall be subcontracted without the prior written approval
of the City.
City Review/Approval. Upon submittal of any report or other
information required by the scope of work, the City may,
following review by the City, accept such work or reject it,
or request such modification or additions as it deems appropriate.
Payment for such work will not be made until the work is accepted
by the City.
10.
Access to Books/Records. The City may, at reasonable times,
inspect the books and records of the Contractor relating to
performance of this agreement.
I1.
12.
Indemnification. The Designer hereby agrees to save harmless and
defend the City from all claims and liability due to the negligent
acts, errors, or omissions of the Designer, its agents, and
employees in performing the work required by this Agreement. The
City shall not be obligated or liable to the Designer or to any
other party for any claim whatsoever arising in connection with
this Agreement except for negligence that is the fault of the
City. The indemnification provided for in this section with
respect to any negligent acts, errors or omissions during the term
Agreement shall survive any termination or expiration of this
Agreement.
Compliance with Laws. The Contractor shall comply with all
applicable federal, state and local laws in performing this
contract.
13.
Interest of Contractor. The Contractor covenants that he
presently has no interest and shall not acquire any interest,
direct or indirect, which would conflict in any manner or degree
with the performance of services required to be performed under
this Contract. The Contractor further covenants that in the
performance of this Agreement, no person having any such interest
shall be employed.
14. Termination
If the Contractor breaches any of its obligations hereunder,
and fails to cure the same within five days of written
notice to do so, the City may terminate this contract, in
which case the City shall pay the Contractor only for the
costs of services accepted by the City in accord with the
provisions of paragraph 3.
The City may terminate this contract upon ten (10) days'
written notice to the Contractor for any reason other than
stated in subparagraph (a) above, in which case the City
shall pay the Contractor for all costs incurred by the
Contractor in performing the contract to the date of
termination in accord with the provisions of paragraph 3.
Termination shall not affect the rights of the City under
paragraphs 4, 6, 7 and 8 hereunder.
CITY OF WINSLOW
ALICE B. TAWRESEY, MAYO
CITY ATTORNEY NT ACTO
Exhibit B Scope of Work
B-l: Work Process for Commercial Zoning Study
The tasks below describe the work elements of the project and include work
by the Contractor and the City. The following Responsibilities Breakdown
itemizes the Contractor's responsibilities.
Preliminary: Mail out questionnaire to determine level of public support
for strategic plan.
Form "Task Force" consisting, for example, of 2 council members, 2
agency members, and 4 to 6 property owners. The Task Force's job will
be to monitor project, participate in analysis and decisions and make
recommendations for planning agency, council and Mayor by the end of
July.
2. First Task Force Workshop-Agenda:
a. Review present status and project process
b. Determine issues.
c. Determine sub-areas.
d. Develop general directions for each sub-area (these will be
derived from strategic plan work completed February 18th).
e. Review questionnaire.
3. Tabulate questionnaires.
4. 2rid Task Force Workshop-Agenda:
a. Review questionnaire summaries.
b. Review process for upcoming sub-area meetings.
c. Define alternative directions for each sub-area.
Hold a sub-area meeting for each sub-area. Notify property owners
individually. At the meetings, discuss objectives. Take responses
from participants. At each meeting a series of alternate zoning
refinements will be presented and discussed and an alternative
direction chosen. Meet with Task Force to discuss outcome of
meetings.
Draft preliminary zoning ordinance refinements for each sub-area.
Refinements may include:
a. Land use provisions.
b. Height, bulk and setback requirements.
c. Landscaping requirements.
d. Parking requirements.
e. Natural area protection provisions.
Distribute to Task Force members.
,
Prepare revisions to comprehensive plan incorporating commercial area
refinements and recommendations for natural aras and residential areas
made by Planning Agency.
Evaluate effects of proposal on property value, development direction,
and City objectives.
9. 3rd Task Force Workshop (open to public) Agcnda.
a. Review proposed ordinance changes and effects.
b. Takc comments from property owners and interested participants.
10. Revise proposed zoning modifications as per workshop and type in final
format.
11. Present recommendations to Agency, Council and Mayor.
B-2: Responsibilities Breakdown
Task
Form Task
Force
2. First Task Force
Workshop.
Planning Staff
Responsibilities
o Choose members.
o Organize Task Force.
Arrange workshop
and monitor.
3. Tabulate
Questionnaire
4. 2nd Task
Force Workshop
5. Sub-Area
Meetings
6. Draft Pre-
liminary
7. Comprehensive
Plan revisions
o Print questionnaire
o Arrange & monitor
workshop
o Arrange meetings
o Monitor meetings
o Record responses
o Meet w/consultant
and discuss
o Review preliminary
& revise as per
city requirements.
o Distribute prelimi-
nary recom-
mendations to
task force.
o Arrange 4 indi-
vidual meetings
o Review modifications
Evaluate
effects of pro-
posal on
property values,
development
structure and
city objectives.
9. 3rd Task Force
Workshop
o Arrange for, coordi-
nate & monitor for
evaluation.
o Arrange & monitor
10. Revise reco-
mendations
o Review consultant
work.
11.
Present reco- o Attend presentations
mendations to
Agency & Council.
Contractor
Responsibilities
o Prepare presentation
o Review background information.
o Develop draft questionnaire.
o Direct meeting.
Compile questionnaire & prepare
report.
o Prepare sub-area alternatives.
o Present at workshop.
Prepare for and attend 4
meetings.
o Meet w/staff
o Develop language for ordinance
modifications and prepare reco-
mmendation for preliminary
ordinance changes.
o Attend 4 meetings.
o Make preliminary modifications to
comprehensive plan. Coordinate
with planning agency work.
o Assist in the coordination of
this effort.
o Present preliminary recommenda-
tions.
o Take comments.
o Make revisions.
o Meet w/staff.
o Type complete zoning ordinance.
o Present recommendations twice.
B-3 SCHEDULE AND PRODUCTS
Task
Estimated Completion Date; Budget and Product
1. Form Task Force
By February 20, 1987 $
2. First Task Force (T.F) Workshop
By February 28, 1987
$1,582.00 - Presentation on work process and
issues.
3. Tabulate Questionnaire
By March 18, 1987
$707.04 - Brief working report summarizing the
questionnaire results for T.F. to review.
4. 2rid T.F. Workshop
By March 18, 1987
$1,344,00 - A set of alternative land use
recommendations for each commercial zone sub
area.
5. Sub-Area Meetings
By April 30, 1987
$1,908.00 - Preferred zoning directions for
each sub-area plus documentation of input
process.
Preliminary Zoning Ordinance
Refinements
By March 20, 1987
$3,988.00 - Preliminary recommendations for
refinements to zoning ordinance in a brief
working report.
7. Comprehensive Plan Modifications
By March 30, 1987
$1082.56 - Revised comprehensive planning map
for Winslow showing refinements to commercial
areas and incorporating planning agency
recommendations for residential and natural
area modifications. Comprehensive planning
text to describe commercial area policies and
explain modifications.
Evaluation of Proposed
Modifications
By June 6, 1987
$260.00 - The Contractor is responsible to
assist in the coordination of this effort.
After the sub-area meetings, the City will
determine the requirements for the activities
in this task. The City may elect to add work
to this scope and direct the Contractor to add
a sub-consultant working under this contract to
prepare the evaluation. The scope of work for
and budget for additional work will be mutually
determined at this time.
9. 3rd T.F. Workshop
By June 17, 1987
$564.00 - Presentation of recommendations.
10. Revised Zoning Modifications
By July 8, 1987
$1,434.56 - Zoning ordinance with proposed
recommendations word processed in final format.
Finalized revisions to comprehensive plan.
11. Present Recommendations to
Agency Council and Mayor
By July 29, 1987
$390.00 - Presentation of recommendations and
final comprehensive plan modifications.
B-4: Budget Breakdown by Task
Task
J.O.
G.H.
1. Form Task Force
2. First Task Force 24
Workshop
3. Tabulate Questionnaire 8
4. 2nd T.F. Workshop 20
5. Sub Area Meetings 28
6. Draft Preliminary 60
Zoning Modifications
7. Comprehensive Plan 12
8. Evaluate Effects of 4
9. 3rd. T.F. Workshop 8
10. Revise Recommendations 12
Prepare Final
1 I. Present Recommendations 6
TOTALS
Hours
K.Y.
(Drafting)
12
12
S.B.
(Word Processing
4
2
20
Total
Amount
$ 1,582.00
707.04
1,344.00
1,908.00
3,988.00
1,082.56
260.00
564.00
1,334.56
390.00
$13,250.16