RES NO. 2018-24 AMENDING THE 2018 FEE SCHEDULE TO UPDATE FEES FOR OBTAINING PUBLIC RECORDSRESOLUTION NO. 2018-24
A RESOLUTION of the City Council of Bainbridge Island,
Washington, amending the City's Fee Schedule to update fees
related to requests for public records.
WHEREAS, Washington State's Public Records Act ("PRA"), Chapter 42.56
RCW, allows the public to request public records from the City; and
WHEREAS, while the PRA precludes the City from charging a fee for inspecting
or locating public records, it does allow the City to charge a reasonable fee for the
copying of records; and
WHEREAS, since the PRA's adoption in 1972, the use of technology has
resulted in many public records being stored in an electronic format for which a copying
fee was not originally expressly authorized; and
WHEREAS, in 2017, the Washington State Legislature passed Engrossed House
Bill ("EHB") 1595, authorizing a small fee for providing electronically produced copies
of records and a customized service charge for requests that require staff with information
technology expertise to prepare data compilations or provide customized electronic
access; and
WHEREAS, Section 3 of EHB 1595, codified at RCW 42.56.120, permits the
City to impose the actual cost of providing records, to impose statutory default fees, or to
adopt a one-time flat fee of up to $2.00 for each request; and
WHEREAS, to charge the actual cost of providing records, RCW 42.56.120
would require the City to undertake a study to identify the actual costs incurred in
providing records, which would need to outline the factors and manner the City used to
determine actual costs; and
WHEREAS, the City has determined that such a study calculating actual costs
would be unduly burdensome for the reasons set forth in the City's Public Records
Administrative Rules and in WAC 44-14-070(3); and
WHEREAS, the City instead desires to assess the statutory default fees for
providing public records; and
WHEREAS, an amendment is needed to incorporate these default fees into the
City's Fee Schedule; and
WHEREAS, on January 23, 2018, the City Council passed Resolution No. 2018-
01, adopting the City's Fee Schedule; and
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WHEREAS, the City Council last amended the City's Fee Schedule on July 10,
2018, through the passage of Resolution No. 2018-20.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BAINBRIDGE
ISLAND DOES RESOLVE AS FOLLOWS:
Section 1. Section 3, Copy Fees, of the City's Fee Schedule is amended to read as
follows:
3. COPY FEES
(Resolution Nos. 2011-15,2016-10, wtd 2017-01, and 2018-24)
A. PUBLIC RECORDS FEES
INSPECTION OF RECORDS
(Inspection of records on the City's
website or scheduled at Ci�y Hall}
MISCELLANEOUS
PAPER COPIES OF RECORDS
(viaek and hire, 8.5" X 14" 11" x 17"
or smaller, double -sided or single -sided
I I" x 17 7 black and white eepies
No fee
$0.15 per page
(First 10 pages free).
7
4;0.0 per ., .de on 2 sided eepies
OUTSOURCED COPIES OR SCANS OF RECORDS Actual cost
Outside vendors can be used for unusual formats large
quantities, or when a requester asks for delivery of copies
faster than the City can process}
ELECTRONIC MED! RECORDS
PORTAL,
R -P TEI �DISC, DVD, ChCLT DRIVE, ETC .\ $5.00 earah
(For eleetmnie copies of meer-ds emeeeding 100 pages irYstaliffient
or- -25 MB, audio r-eeerdings and video feeer-dings-.
Flash drives to be "u- by scar. qrj
Public Records Portal or Email $.10 per gigabyte ($0.00 if < 1 QRj- and
$.05 Per every 4 records ($0.00 if < 4 records)
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Digital Storage Devices
(E.g., records are copied too tical storage
devices, such as a CD or DVD, or a flash drive)
Scans
(A per -page charge for converting a record
from a pqper copy to an electronic Format
MAILING PHYSICAL RECORDS OR STORAGE DEVICES
CUSTOMIZED SERVICE
(Data compilations prepared as a customized service.
Cost is in addition to copy fees above
CLERK CERTIFICATION
Actual cost
$.10 per gage
(single or double -sided}
Actual cost of
postage and
container/envelope
Actual cost
$1.00 per document
Copv charges above may be combined to the extent more than one tvpe of charge applies to
copies released in response to a particular request.
For large requests, the City may take one or more of the following actions: re uire a
deposit of 10 percent of the estimated copying costs before making copies; provide copies in
installments; or require payment before providing further installments.
B. FINGERPRINTS
(Ordinance No. 92-24)
$10.00
C. CUSTOMIZED GIS MAPS AND CAD DATASET QUERIES
Custom maps, or any other kind of GIS work (spatial queries) are available at a
$43.00 per hour cost, and will be pro -rated to the nearest'/4 hour. If printed copies are
requested, they will be additionally charged at the materials cost detailed
below. Internal, or other agency requests that are part of ongoing City -sponsored
work are not charged.
Commonly requested maps are available for download (at no charge) in a PDF format
from the City website.
Printed materials are charged per square foot. Following are standard sheet sizes and the
associated cost.
18" x 24"
$ 7.00
24" x 36"
$14.00
28" x 40"
$18.00
36" x 48"
$28.00
36" x 60"
$35.00
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PASSED by the City Council this 27th day of November, 2018.
APPROVED by the Mayor this 27th day of November, 2018.
Kol Medina, Mayor
ATTEST/AUTHENTICATE:
Iristine Brown, Jerk
FILED WITH THE CITY CLERK: November 9, 2018
PASSED BY THE CITY COUNCIL: November 27, 2018
RESOLUTION NO. 2018-24
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