Ordinance No. 2021-27 Adopting Mid-Biennium Modifications to Final Budget ending December 2022 - Approved 102621
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ORDINANCE NO. 2021-27
AN ORDINANCE of the City of Bainbridge Island, Washington,
adopting mid-biennium modifications to the final budget of the City
for the fiscal year ending December 31, 2022, which is the second year
of the biennial budget.
WHEREAS, the City of Bainbridge Island adopted Ordinance No. 2008-11
providing for a biennial budget process for years after 2010; and
WHEREAS, on November 24, 2020, the City of Bainbridge Island adopted a
biennial budget for 2021 and 2022; and
WHEREAS, the City adopted Ordinance No. 2013-23 providing for a mid-biennial
review of the budget; and
WHEREAS, modifications to the budget were submitted to the City Manager with
estimates of revenues, and based on requests from all departments for expenditures for the
fiscal year ending December 31, 2022 (these dates being prior to the dates required by law);
and
WHEREAS, the modifications to the biennial budget were presented to the City
Council at a City Council meeting on October 12, 2021; and
WHEREAS, on October 26, 2021, pursuant to Chapter 2.82 of the Bainbridge Island
Municipal Code and RCW 35A.34.130, the City Council held a public hearing regarding this
ordinance and the proposed modifications to the biennial budget; and
WHEREAS, the City Council considered proposed modifications to the biennial
budget at Council meetings on October 12 and October 26, 2021 for the purpose of adopting
a final budget for 2022, and at which meetings the City Council made such changes as it
deemed necessary and proper; and
WHEREAS, on October 26, 2021, the City Council adopted this Ordinance No.
2021-27 and thereby adopted a final budget for 2022.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
BAINBRIDGE ISLAND, WASHINGTON DOES ORDAIN AS FOLLOWS:
Section 1. The budget for fiscal year 2022 is hereby modified and adopted as the
result of the City’s mid-biennium review. The entire modified budget document is to be
placed on file with the office of the City Clerk for public inspection.
Section 2. Attached hereto as Exhibit A (to the 2022 Modified Budget) are the totals
of budgeted expenditures for each separate fund and the aggregate totals for all such funds
combined in summary form for the modified budget.
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Section 3. The City Manager may authorize transfers of budget authority within a
fund as needed but may not transfer budget authority from one fund to another without the
prior approval of the City Council.
Section 4. Because the amounts of revenues and expenditures to be recorded in the
Building and Development Services Fund are not clearly fixed and because the Building and
Development Services Fund receives operating transfers from the General Fund, this Budget
authorizes additional amounts to be spent from the Building and Development Services Fund
and to be covered by additional operating transfers from the General Fund provided that the
total expenditures for these two funds shall be no more than the amount authorized by this
ordinance.
Section 5. A complete copy of the final budget for 2022, as modified by the mid-
biennium review, together with a copy of this ordinance shall be transmitted by the City
Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the
Association of Washington Cities.
Section 6. Severability. Should any section, paragraph, sentence, clause, or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional
or otherwise invalid for any reason, or should any portion of this ordinance be preempted by
state or federal law or regulation, such decision or preemption shall not affect the validity of
the remaining portions of this ordinance or its application to other persons or circumstances.
Section 7. This ordinance shall take effect on January 1, 2022.
PASSED by the City Council this 26th day of October, 2021.
APPROVED by the Mayor this 26th day October, 2021.
____________________
Rasham Nassar, Mayor
ATTEST/AUTHENTICATE:
/s/
Christine Brown, CMC, City Clerk
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FILED WITH THE CITY CLERK: October 7, 2021
PASSED BY THE CITY COUNCIL: October 26, 2021
PUBLISHED: October 29, 2021
EFFECTIVE DATE: January 1, 2022
ORDINANCE NO.: 2021-27
ATTACHED:
EXHIBIT A: “City of Bainbridge Island – 2022 Modified Budget, Summary by Fund”
CITY OF BAINBRIDGE ISLAND - 2022 MODIFIED BUDGET
SUMMARY BY FUND
Exhibit A
ORDINANCE NO. 2021-27
2022
EXPENDITURESCITY FUNDS
21,960,220 GENERAL FUND001
3,171,968 STREET FUND101
3,279,151 REAL ESTATE EXCISE TAX FUND103
250,000 CIVIC IMPROVEMENT FUND104
109,500 AFFORDABLE HOUSING FUND108
1,554,535 GO BOND FUND201
40,780 LID BOND FUND203
3,682,758 CAPITAL CONSTRUCTION FUND301
2,287,787 WATER OPERATING FUND401
5,783,138 SEWER OPERATING FUND402
2,002,748 STORM & SURFACE WATER FUND403
3,600,267 BUILDING & DEVELOPMENT FUND407
270,000 EQUIPMENT RENTAL & REVOLVING501
47,992,851 TOTAL EXPENDITURES
October 15, 2022
City Council
Blair King, City Manager
DeWayne Pitts, Director of Finance and Administrative Services
City of Bainbridge Island 2022 Budget Modifications
The City of Bainbridge Island prepares a biennial budget, which provides a financial plan for two years and
is intended to allow both the Council and City administration to set longer-term priorities and plans. The
biennial budget cycle also supports efficient operations by minimizing budget development activities in
mid-cycle years. The Council approved a budget for 2022 late in the fall of 2020 to which City
administration is now proposing a modest number of modifications for consideration. The adjustments
enhance the City’s ability to complete the 2022 work plan that is already in place and responds to Council
and community support requests.
Modifications can be grouped as follows:
1. Consistent, reliable, and predictable public services. These budget adjustments reflect the City’s
commitment to providing consistent, reliable, and predictable services for residents. We
therefore need a stable level of staffing and an adequate number of people to perform the work
expected by the Council and the public.
2. Built environment. These budget adjustments reflect the City’s responsibility for improving or
maintaining our infrastructure environment. This includes efforts to expand the supply of
affordable housing, maintenance functions, wastewater treatment plant maintenance and
upgrades, and land use planning.
3. Natural environment. These budget adjustments reflect the City’s responsibilities for our natural
environment in accordance with the Guiding Principles of the Comprehensive Plan and the City
Council’s established policy priorities.
4. Technical changes. These budget adjustments reflect decisions that have already been made
through, for example, a 2021 quarterly budget adjustment, a 2021 Ordinance, or contract
acceptance.
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The 2022 budget modifications are as follows:
Consistent, reliable and predictable – 7 items, $526,260 expenditure increase, 2.0 FTE: Budget changes
in this grouping increases the City’s regular position count by 2.0 FTE, provides for temporary public
records staffing, and establishes a management intern fellowship. The total increase to spending is
$526,260 in 2022, $416,260 of which is ongoing spending and $110,000 in one-time spending.
• Management Analyst - $127,760 expenditure increase and 1.0 FTE: This position will allow the
City Manager’s office to address emerging requests for policy support from the City Manager and
City Council, manage special projects, and support issues of particular importance across the City.
• National Urban Fellowship Intern - $75,000 expenditure increase: Participate in the National
Urban Fellows program as a mentor. The fellowship program is centered on early to mid-career
professionals who are committed to equity, public service, and social impact. Mentorship is a
critical element of the program. Fellows receive unparalleled access to senior executives,
networks, and professional development, while mentor organizations gain fresh perspectives that
are key to maintaining relevance and flexibility.
• Senior Information Technology Analyst - $120,000 expenditure increase and 1.0 FTE: This position
will allow City staff to provide the increasing audio-visual support required for City meetings,
assure security needs are met, improve City website infrastructure, and address the backlog of
technical requests from staff.
• Temporary Public Records Analyst - $60,000 expenditure increase: This position will be dedicated
to work responsibilities related to identifying and compiling records responsive to public records
requests received by the City. This addition provides support for existing staff, acknowledges that
current and expected future workload exceeds current staffing, and allows for redundancy in the
public records function.
• Software applications - $73,500 expenditure increase. The City will continue using a hybrid
approach to our work spaces and processes. This will entail continuing the use of certain software
in the area of video conferencing, community information, civic engagement, hydrogeology tools,
increased security and project management.
• 3rd party building support services -$50,000 expenditure increase: In the development of the 2021-
2022 Adopted Budget, Council approved the elimination of the vacant Senior Plans Examiner
position. As an offset to the decreased capacity, staff recommended using third party building
support services to fill the gap during times of high permitting volumes. Building permits and plan
reviews remain in a back-log status. Staff recommends continuing this optional service to better
serve our customers.
• Communications, outreach, and civic engagement - $20,000 expenditure increase: The City
Council and administration continue to prioritize transparency and civic engagement, believing
effective communication plays a key role in this endeavor.
Built Environment – 11 items, $480,000 revenue increase, $570,525 expenditure increase, 2.0 FTE:
Budget changes in this grouping increase the City’s regular position count by 2.0 FTE, provide for a housing
action plan, and address asset maintenance, equipment and routine operations. The total increase to
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spending is $570,525 in 2022, of which $320,525 is ongoing spending. The City also recognizes new
revenue, dedicated to certain affordable housing purposes, of $480,000 per year.
• Sales and use tax one-tenth of one percent - $480,000 revenue increase: Council authorized an
incremental sales and use tax to be used for funding affordable housing and mental and
behavioral health-related facilities.
• Housing Specialist - $140,525 expenditure increase and 1.0 FTE: This request adds a new position
within the City Manager’s office. This employee will be able to lead the City’s programs and
services intended to address the wide range of policy and finance issues related to affordable
housing.
• Housing Action Plan (HAP) - $100,000 expenditure increase: This request adds professional
services funding in the Planning and Community Development department to create a HAP. A HAP
identifies community housing needs and identifies ways the City can support development that is
needed to build and strengthen our community.
• Maintenance Worker - $80,000 expenditure increase and 1.0 FTE: This position will allow the City
to consistently preserve the downtown corridor, maintain infrastructure, and quickly respond to
community concerns in the Winslow area.
• Lineal moorage repair and maintenance - $20,000 expenditure increase: This funding will support
the expanded buoy system, increased repairs, and unanticipated inflation costs.
• Public works fuel system software upgrade - $45,000 expenditure increase: Funding was added to
the 2021-2022 Adopted Budget for the replacement of obsolete fueling software at the public
works fueling station. Original plans were to complete this project in 2021. However, due to
staffing capacity constraints this project was postponed. This request adds the funding to 2022.
• Survey equipment - $25,000 expenditure increase: The purpose of this funding is to replace
obsolete equipment used by City staff for field surveys. Current equipment is unable to acquire
accurate GPS position and requires a two-person crew to operate which is problematic and time
consuming for staff.
• Water and sewer rate study - $75,000 expenditure increase: This is a periodic update to the City’s
utility rates and will allow the utilities to plan for and fund needed capital and operating expenses.
• Biosolids waste disposal - $45,000 expenditure increase: The City hauls the biosolids from the
Wastewater Treatment Plants biosolids to a different location for processing, and, in 2021 had to
change the location. Additional funding is needed to cover the increase in hauling expense.
• Country Club Bulkhead repair capital project - $15,000 expenditure increase: Increase in cost due
to construction cost increase.
• Madison Ave sidewalk improvements capital project - $25,000 expenditure increase: Increase in
cost due to construction cost increase.
Natural Environment – 3 items, $110,000 expenditure increase: Budget changes in this grouping do not
increase the City’s regular position count. The changes provide for ongoing work related to trails and
groundwater management. The total increase to spending is $110,000 in 2022, with no costs
considered ongoing spending.
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• Parks Interlocal Maintenance Agreement - $20,000 expenditure increase: At the January 26, 2021
City Council Regular Business Meeting, Council authorized a budget amendment in the amount of
$20,000 to support activities associated with the execution of the Interlocal Agreement (ILA)
between the City and Bainbridge Island Parks District. The ILA is a partnership intended to share
resources and create efficiencies in performing certain trail construction and maintenance. This
budget request continues the partnership in 2022.
• Groundwater management plan/data acquisition and management support - $25,000
expenditure increase: The development of the Groundwater Management Plan is underway, led
by the City’s Hydrogeologist. The purpose of this funding is additional data acquisition and
management, including well monitoring, groundwater model updates and GIS modeling.
• Vincent Road dump ground water monitoring - $65,000 expenditure increase: This funding
provides for a required Funding for the Department of Ecology’s (DOE) 5-year landfill report. In
December 2020, the DOE notified the City that the deadline of the required report was being
pushed to 2023 due to staff shortages. The DOE also informed the City the report would require
an additional test for manganese. This request adds the original 2021 funding of $45,000 plus an
additional amount of $20,000 for the additional testing to 2022.
Technical Modifications 7 items, $597,250 expenditure increase, .65 FTE:
• Council salaries and benefits - $188,500 expenditure increase: In a decision from the Salary
Commission to City Council dated April 19, 2021, the Salary Commission determined all members
of City Council salary should be $36,000 per year and the Council elected Mayor shall receive
$48,000 per year. A budget amendment in the amount of $188,500 covers the additional salaries
and benefits.
• Human Resources Analyst - $62,215 expenditure increase and 0.5 FTE: The additional capacity
created by this position will provide efficient recruitment citywide, respond to changing
regulations and policies surrounding COVID-19, and research and implement recruitment and
retention practices with the goal to attract and retain a diverse workforce.
• Court personnel - $46,000 expenditure increase and a net of 0.15 FTE: Court Security was
decreased from .75 FTE to .50 FTE and two Senior Judicial Technicians were increased to full-time
employees from .80 FTE’s. The changes were made due to an increase in remote video hearings
which requires less security and a backlog of other services, such as processing of passport
applications.
• Cost-of-living adjustment (COLA) - $344,400 expenditure increase: The 2022 Adopted Budget for
salaries and benefits assumed a 1.5% increase; the actual COLA was 3.5%, the maximum provided
by the labor contract, due to the June 2021 CPI.
• WCIA insurance - $108,000 expenditure increase: The City’s insurance provider has increased
premiums due to statewide factors including the increasing cost of claims paid for member losses,
changes in state laws, and changing conditions in the insurance market worldwide.
• Wastewater Treatment Plant debt refinancing - $41,850 expenditure decrease: The City refunded
existing bonds and will have lower payments going forward.
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• Fireflow water capital project - $110,000 expenditure decrease: The timing of this project changed,
and budget was moved to 2021. This is the offsetting decrease to 2022.
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TABLE 1: Proposed 2022 Budget Modifications
With these proposed adjustments, the 2022 budget continues to meet the City’s guiding fiscal priorities;
hold recurring expenses less than recurring revenues, and fully fund all policy reserves.
In the coming weeks, I look forward to working with you to approve a modified budget for 2022. I am also
looking forward to working with you in 2022 for development of the 2023/2024 biennial budget.
Consistent, reliable, and predictable
Tax
Supported
Utility
Supported Total FTE
On-going or
One-time
FTE - Management Analyst 127,760 - 127,760 1.00 On-going
FTE - National Urban Fellowship Executive Intern 75,000 - 75,000 - On-going
FTE - Sr. Information Technology Specialist 96,960 23,040 120,000 1.00 On-going
Temp Public Records Request staff 57,180 2,820 60,000 - One-time
Software Applications 73,500 - 73,500 - On-going
3rd Party Building Support Services 50,000 - 50,000 - One-time
Communications and civic engagement 20,000 - 20,000 - On-going
Sub-total 500,400 25,860 526,260 2.00
Built Environment
FTE - Housing Specialist 140,525 - 140,525 1.00 On-going
Housing Action Plan 100,000 - 100,000 - One-time
FTE - Maintenance Worker 80,000 - 80,000 1.00 On-going
WF Dock/Lineal moorage repair and maintenance 20,000 - 20,000 - One-time
Public Work fuel system upgrade 45,000 - 45,000 - One-time
Survey equipment 13,750 11,250 25,000 - One-time
Water/Sewer Rate Study - 75,000 75,000 - One-time
Biosolids Waste Disposal - 45,000 45,000 - One-time
Country Club Bulk Head Repairs 15,000 - 15,000 - One-time
Madison Ave Sidewalk Improvements 25,000 - 25,000 - One-time
Sub-total 439,275 131,250 570,525 2.00
Natural Environment
Parks and trail maintencance 20,000 - 20,000 - One-time
Groundwater mgmt plan data acquisition and management
support 25,000 - 25,000 - One-time
Vincent Road Dump ground water monitoring 65,000 - 65,000 - One-time
Sub-total 110,000 - 110,000 -
Technical - decisions already approved by Council
Increase to Council personnel costs 188,500 - 188,500 - On-going
Increase to HR FTE and personnel costs 56,300 5,900 62,200 0.50 On-going
Increase to Court FTE and personnel costs 46,000 - 46,000 0.15 On-going
Cost of living allowance increase 284,700 59,700 344,400 - On-going
WCIA Insurance 80,000 28,000 108,000 - On-going
DEBT: WWTP 2011 LTGO - 35,000 35,000 - On-going
DEBT: WWTP 2011 LTGO - Interest - (76,850) (76,850) - On-going
Fireflow Water Project - budget moved forward - (110,000) (110,000) - One-time
Sub-total 655,500 (58,250) 597,250 0.65
TOTAL EXPENDITURES 1,705,175 98,860 1,804,035 4.65
October 26, 2021
DeWayne Pitts, CPA, CFE, Finance Director
2022 Proposed Budget
Modifications
Agenda
•Introduction
•2021 Year End Estimates
•Summary of Proposed Modifications
•10 Year Capacity Charts with Proposed Modifications
•Next Steps
October 26, 2021
•Provide consistent, reliable and predictable public services
•Improve and maintain infrastructure (built) environment
•Improve and maintain natural environment
•Technical adjustments
2022 Introduction -Budget Highlights
October 26, 2021
•Overall City financial condition is healthy
•Revenues 13% over budget and 7% increase over 2020 levels
•Expenses 13% below budget and 5% above 2020 levels
•Fund balances $2.1 million over Jan 1st; reserves fully funded
2021 Year End Highlights
October 26, 2021
2021 Year End Recurring Revenue Forecast vs Budget
Fund 2021 Budget 2021 Forecast 2021 Change %
General Fund 18,054,000 19,837,000 1,783,000 10%
Streets 1,103,000 805,000 (298,000)-27%
REET 2,900,000 4,279,000 1,379,000 48%
Building, Development 1,190,000 1,428,000 238,000 20%
Transportation Benefit 600,000 673,000 73,000 12%
Transportation Impact Fee 100,000 125,000 25,000 25%
Debt 615,000 619,000 4,000 1%
Affordable Housing 31,000 43,000 12,000 39%
Totals 24,593,000 27,809,000 3,216,000 13%
October 26, 2021
2021 Year End Expense Forecast vs Budget
Fund 2021 Budget 2021 Forecast 2021 Change %
General Fund 18,041,000 15,246,000 (2,795,000)-15%
Streets 3,762,000 3,691,000 (71,000)-2%
Debt 1,557,000 1,557,000 -0%
Building, Development 3,341,000 2,837,000 (504,000)-15%
Transportation Benefit 130,000 130,000 -0%
Affordable Housing 118,000 11,000 (107,000)-91%
Totals 26,949,000 23,472,000 (3,477,000)-13%
October 26, 2021
2021 Year End Fund Balance Forecast
Fund Actual Jan 1 Est. Dec 31 2021 Change %
General Fund 15,910,000 16,993,000 1,083,000 7%
Streets 62,000 16,000 (46,000)-74%
REET 2,528,000 3,461,000 933,000 37%
Building, Development 17,000 17,000 -0%
Transportation Impact Fee 182,000 58,000 (124,000)-68%
Transportation Benefit 1,190,000 1,334,000 144,000 12%
Affordable Housing 375,000 509,000 134,000 36%
Totals 20,264,000 22,388,000 2,124,000 10%
October 26, 2021
•Provide consistent, reliable and predictable public services
Management Policy Analyst (1.0 FTE)
Senior IT Specialist (1.0 FTE)
National Urban Fellow Executive Intern
Public Records support temporary position
Software application update and support
3rd party building permit support for expected high permit volume
2022 Summary of Proposed Modifications
October 26, 2021
•Improve or maintain infrastructure (built) environment
Housing Specialist (1.0 FTE)
Housing Action Plan
Downtown Winslow Maintenance Worker (1.0 FTE)
Capital Improvements
Water/Sewer Rate study update
Biosolids waste disposal
2022 Summary of Proposed Modifications
October 26, 2021
•Improve or maintain natural environment
Parks trails maintenance
Groundwater management data acquisition and modeling
Vincent Road property groundwater monitoring
2022 Summary of Proposed Modifications
October 26, 2021
•Technical changes
Previously approved personnel cost changes
Debt refunding adjustments
City Insurance increase
2022 Summary of Proposed Modifications
October 26, 2021
2022 Tax Supported Modifications
October 26, 2021
Budget Modification 2022 Budget 2023 Est.2024 Est.2025 Est.2026 Est.2027 Est.2028 Est.2029 Est.2030 Est.
One-time or
Recurring
FTE - Management Policy Analyst/Council Policy Issues 127,760 133,190 138,850 144,752 150,903 157,317 164,003 170,973 178,239 Recurring
National Urban Fellow Executive Intern 70,000 72,975 76,076 79,310 82,680 86,194 89,858 93,676 97,658 Recurring
National Urban Fellow Internship Computer& Supplies 5,000 One-time
FTE - Sr. Information Technology Specialist 96,960 101,081 105,377 109,855 114,524 119,391 124,466 129,755 135,270 Recurring
Term Limited Public Records Support 57,180 One-time
Software Application update and Support 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 73,500 Recurring
3rd Party Building Permit Support Services 50,000 One-time
Communications and Civic Engagement 20,000 One-time
FTE - Housing Specialist 140,525 146,497 152,723 159,214 165,981 173,035 180,389 188,055 196,048 Recurring
Affordable Housing Sales Tax 480,000 489,600 499,392 509,380 519,567 529,959 540,558 551,369 562,397 Recurring
Housing Action Plan 100,000 One-time
FTE - Maintenance Labor I/II 80,000 83,400 86,945 90,640 94,492 98,508 102,694 107,059 111,609 Recurring
WF Dock/Lineal moorage repair and maintenance 20,000 One-time
Public Works Fuel system upgrade 45,000 One-time
Survey equipment 13,750 One-time
Country Club Bulkhead repairs 15,000 One-time
Madison Ave Sidewalk Improvements 25,000 One-time
Parks and Recreation trail maintenance 20,000 One-time
Groundwater mgmt plan data acquisition 25,000 One-time
Vincent Road Dump ground water monitoring 65,000 One-time
Council Salaries 188,500 188,500 188,500 188,500 188,500 188,500 188,500 188,500 188,500 Recurring
Human Resources FTE increase 56,300 58,693 61,187 63,788 66,499 69,325 72,271 75,343 78,545 Recurring
Court salaries /Benefits 46,000 47,955 49,993 52,118 54,333 56,642 59,049 61,559 64,175 Recurring
Cost of Living allowance increase 284,700 293,241 302,038 311,099 320,432 330,045 339,947 350,145 360,649 Recurring
WCIA Insurance 80,000 81,600 83,232 84,897 86,595 88,326 90,093 91,895 93,733 Recurring
Total Recurring Revenue 480,000 489,600 499,392 509,380 519,567 529,959 540,558 551,369 562,397 4,682,222
Total Recurring Expense 1,244,245 1,280,632 1,318,422 1,357,672 1,398,439 1,440,784 1,484,769 1,530,460 1,577,926 12,633,348
Total One Time Expense 460,930 - - - - - - - - 460,930
Rev 480,000 489,600 499,392 509,380 519,567 529,959 540,558 551,369 562,397 4,682,222
Exp (1,705,175) (1,280,632) (1,318,422) (1,357,672) (1,398,439) (1,440,784) (1,484,769) (1,530,460) (1,577,926) (13,094,278)
Cummulative Total (1,225,175) (2,016,207) (2,835,237) (3,683,529) (4,562,400) (5,473,225) (6,417,436) (7,396,527) (8,412,056) (42,021,792)
Recurring Revenues and Expenditures –w/Proposed 2022 Modifications
Proposed Budget w 2022 Modifications
2022 Est.2023 Est.2024 Est.2025 Est.2026 Est.2027 Est.2028 Est.2029 Est.2030 Est.
Recurring Revenues 27,539,313 27,965,365 27,863,356 28,403,262 28,936,641 29,464,523 30,012,912 30,567,196 31,125,267
Recurring Expenses 26,338,367 26,553,713 26,604,332 27,539,355 28,052,862 28,840,804 29,172,623 29,847,654 30,688,043
1,200,947 1,411,652 1,259,024 863,907 883,779 623,719 840,289 719,541 437,224
October 26, 2021
Ending Fund Balance & Reserves with 2022 Modifications
October 26, 2021
$0
$5
$10
$15
$20
$25
$30
$35
2022 Budget 2023 Est.2024 Est.2025 Est.2026 Est.2027 Est.2028 Est.2029 Est.2030 Est.
Mi
l
l
i
o
n
s
Ending Fund Balance & Reserve Target
GF, Streets, REET, Bldg, AH, TBF, TIF Funds
With 2022 changes
Total New Ending Fund Balance Total Policy Reserves
Proposed Budget w 2022 Modifications
2022 Budget 2023 Est.2024 Est.2025 Est.2026 Est.2027 Est.2028 Est.2029 Est.2030 Est.
Total Policy Reserves 6,607,412 6,701,300 6,796,976 6,894,476 6,993,833 7,095,085 7,198,266 7,303,414 7,410,566
Total New Ending Fund Balance 26,858,163 26,463,769 25,181,088 25,732,981 26,794,197 27,743,076 29,039,382 29,736,001 30,085,642
October 26, 2021
0
20
40
60
80
100
120
140
160
2008 Adopted 2013 Adopted 2018 Adopted 2022 Adopted 2022 Modified
City FTE 2008 Adopted -2022 Modified
Public Works Police Plng/Com Dev Finance IT Executive Court
103.82
119.40
128.10 132.75
152.02
•October –staff is available to answer questions and provide additional
information, as needed
•October 26 –Hold Public Hearing and Consider adoption of Ord. No. 2021-26
Relating to Property Tax Levy
•October 26 –Hold Public Hearing of Ord. No. 2021-27 relating to Budget
Modifications and consider adoption of ordinance
Next Steps
October 26, 2021
Department of Public Works Memorandum
Page 1 of 1
Date: October 20, 2021 To: Dewayne Pitts, Finance Director CC: Blair King, City Manager; Ellen Schroer, Deputy City Manager From: Christopher Wierzbicki, Public Works Director
Subject: Supplemental Information - PW Maintenance Worker 2022 Budget Request
Purpose
At the October 12, 2021 City Council meeting, the Council expressed an interest in receiving additional background on the 2022 budget request for a Public Works Maintenance Worker. In the budget summary memo, the item was described as: $80,000 expenditure increase and 1.0 FTE: This position will allow the City to consistently preserve the downtown corridor, maintain infrastructure, and quickly respond to community concerns in the Winslow area
Background
In recent years, Winslow Way has been experiencing a significant increase in the amount of visitors and tourists. This increase, along with the trend towards more take-out beverages and eating establishments, has led to an increased and regular need for garbage collection and general clean-up in the Winslow Way/downtown area. The Public Works staff receives regular correspondence from the community, and community-based organizations like the Downtown Association and the Chamber of Commerce about the cleanliness of downtown, and the need for additional resources. Currently, the work of maintaining downtown is performed by the Public Works Operations and Maintenance staff. The range of tasks is performed by various different positions, including those typically assigned to streets, utility and facility maintenance. With the increasing workload required to keep downtown clean, much of this work is performed on overtime after-hours and on weekends, which increases costs and limits critical personnel available for infrastructure operations and maintenance.
Recommendation
In order to meet the community’s expectations for the cleanliness of the Winslow Way/downtown area – as well as preserve infrastructure operations staff - the Department is proposing adding a new position to the 2022 budget, a Maintenance Worker, who would be assigned specifically for those duties. As described in the budget, this position would cost approximately $80K annually. The position would be assigned a range of duties, likely on an alternative schedule that includes weekend hours, such as trash collection, power washing, litter pick-up, hanging basket maintenance and watering, minor landscaping, and banner hanging.