ORD 2012-07 Q1 2012 BUDGET REVISIONSORDINANCE N0.2012-07
AN ORDINANCE of the City of Bainbridge Island, Washington
amending the 2012 Budget of the City and providing for uses not
foreseen at the time the 2012 budget was adopted.
WHEREAS, on November 21, 2011, the City Council adopted the budget for 2012 by
Ordinance No. 2019-1 1; and
WHEREAS, a number of situations have occurred. during 2012 which require the City to
expend money on items, projects and categories not included in the 2012 .Budget; now,
therefore,
THE CITY COUNCIL OF THE CITY OF BAINBRIllGE ISLAND,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
Section 1. Ordinance No. 2019-ll and the 2012 budget are each amended as shown on
the attached Exhibit A.
Section 2. The City's Finance Director is authorized and directed by this ordinance to
make the necessary changes to the 2012 Budget. The Finance Director is further directed
to make sufficient inter fund equity transfers from the appropriate funds to cover the
added amounts authorized by this ordinance.
Section 3. The Finance Director is authorized and directed to properly account for the
Building and Development Services activities of the City and to transfer such.
expenditures as are appropriate under Generally Accepted Accounting Principles from
the General Fund to the Building and Development Services Fund provided that such
transfers do not authorize an increase in expenditures.
Section 4. This ordinance shall take effect and be in force five days from. and after its
passage, approval and publication as required by law.
PASSED by the City Council this 23rd day of May, 2012.
APPROVED by the Mayor this 23r`~ day o May, ~ 2.
Debbi Lester; ayor ~~
ATTEST /AUTHENTICATE:
Rosalind D. Lassoff, Cites C •k
FILIJD WITH THE C1TY CLERK: April 24, 2012
I'ASSI/D BY THIJ CITY COUNCIL: May 23, 2012
I'UIiLISHL;ll: -May 25, 2012
L;hl~l/(:"I'IVI/ DA"I'E: May 30,2012
vRDiiv~"~iJCr ivv: 2012-0%
2
GET AMENDMENTS EXHIBIT A
2012 BUD
Presented to City Council May 2 and May 25, 2012 -
Approved by City Council May 25, 2012
FUNDI
DESCRIPTION Department
SUBJECT Multi Ve -see below,
City Manager Search '.This item provides funds needed for multiple components of the city manager P
'search. The items will be allocated as detailed below. Additibnal expenro aria ed bill for detail
be brought in future budget adjustments, up to the total of $225,000 app p Y ',
Council 'rn February 2012.
Water Utility Staffing .This item addresses the reduction In water salary and benefits for the optimization. Multiple - see below
In December 2011, Council directed the City to reduce staffing allocated to Water ,for detail
'from 6.5 FTE to 4.5 FTE for 2012 and future years. This set of adjustments, as
implemented rn February 2012 and detailed below, accomplishes those reductions.
Change to
AMOUNT Appropriation
191,000 Increase. Source:
'.Contingency fund.
(259 000) Decrease to spending in
Water and other funds.
38,552',Increase. Source: FAR-
',Public Amenities Fund
Winslow Way and '.,This item provides funds for the more pedestrian-friendly crossing at the intersection FAR: Public
Highway 305 intersection ' of Highway 305 and Winslow Way. Council discussed and approved this amount Woeka ies i Pubfic
crossing. .during the Winslow Way Reconstruction Project discussion on July 13, 2011.
d re are surplus General 1 Executive ,
Surplus property
' This item transfers fundrng from the Emergency Reserve fun top p
sale (Islander Mobile Home Park, Miller Road Parcel, and Head of the
f
expenses or
property
Bay). There is a corresponding increase in appropriation authority in the Executive
When the property sales are
' Department to pay for property preparation expenses.
the proceeds will be deposited in the Emergency Reserve subfund of the
leted
'
,
comp
General Fund.
ides funding to support the City's contribution for expenses related to General / Executwe
ro
Islander Mobile Nome v
This items p
spaces at the mobile home park where tenants are in default.
Park
Accept grant related to This item accepts a grant and increases appropriation authority in the Planning and Genera! I Planning
ment Department, as approved by Council in April 2012. The and Commurnty
velo
t '
D
it
l
shoreline monitoring p
I
y
e
opmen
'Commun
nt is from the Washington State Department of Ecology and supports the update iDeve
'
r
,g
a
of the City's Shoreline Master Program.
ral /Municipal
in the Municipal Court as directed by the court
Safarylbenefit expenses ,This item adjusts personnel expenses
ICourt
store the judge position to 67% FTE. _ _
r
for Judge e
decision to
M /Pubfic
of
issued an RFP and plans to engage a consultant to completed s
h
i
SSWM and road network ,Wo
as
ty
;The C
iateV
d Surface V'Jater Management (SSWM) rates that should be app p Y
consultant study Storm an
'charged to the City of Bainbridge Island road system. Final distribution of costs
across funds will be calculated upon completion of the project.
rai /Municipal
vides fund
n
r
s
9
f
~
l
o
On-call staffing for Court ,This item pro
case of ,Court
the
in
cr staffing
sed funding
h su ncrea
t
Absen
ffi et
vacation or out of the o
'clerk absence, the Court Administrator will perform clerking duties. In addition,
citizens may experience delays at the Court.
efforts and the purchase of materials for two sites in 'General /Planning
East Bluff and Strawberr
d y .This item supports maintenance
conjunction with the monitoring and adaptive management efforts at each location. ' Development'ty
Park Marntenance an .
Materials
25,000'Increase. Source:
Emergency Reserve
Fund (will be reimbursed
.upon sale)
10,000''Increase. Source: ~
Affordable Housing Fund
10,000 Increase. "Source:
,General Fund, backed by
',grant revenue
28,500'',lncrease. Source:
,General Fund
75,000' Increase. Source:
'SSWM Fund
15,OOOlncrease. Source:
General Fund
5,000' increase. Source.
.General Fund
Q1 Budget Adjustments: May 23, 2012
FUND / Change to
SUBJECT ', DESCRIPTION Department AMOUNT Appropriation
City Manager Search Detail
Severance pay ', ',General /General ',
(Government 61,800 ',
', 'Streets /General ', ',
'Government 5,150 '
', B&DS /General
'This item pays severance to the former City Manager per the terms of the ,'Government 20,600
',Employment Agreement. 'Water /General
', 'Government 5,150 ',
'Sewer /General
Government ' 5,150
'SSWM /General
Government ' 5,150 '
Total severance payiexpenses 103,000':'.
Separation pay ', ,General /General
', ',Government 15,000
' Streets /General
Government ', 1,250
B&DS /General
'This item pays compensable vacation and other leave balances to the former City ,Government 5,000
,Manager per the terms of the Employment Agreement. ,Water /General
~ 1
,250 '
' Sewer/General .
I
--
I~
/ 1,250 '~,
~SSWM
General
;Government 1,250
Total pay at separation 25,000
Search firm expenses General /Finance 16,800 ',
' Streets /Finance 1,400 'I
essional search firm selected to run the
ro
t
a
s
' '
D I
' search p
cty anage
e s for
a pe
ma
nen Wat
er /Finance !, 5,400
~,
Sewer/ Finance
__ 1,400
SSWM /Finance 1,400
Total search firm expenses
Q1 Budget Adjustments: May 23, 2012
SUBJECT I DESCRIPTION
City Manager Search Detail (continued)
Travel expenses '
',This item covers travel costs associated with the search process for a permanent
',city manager.
T
FUND/
', Department AMOUNT
(General /Finance ` ' 3,000
',Streets /Finance ! 250
~B&DS /Finance ! 1,000 '~
,Water /Finance 250
Sewer /Finance 250
:SSWM /Finance 250
Relocation expenses ', 'General /Finance ' 18,000
_:_
', Streets /Finance 1,500 ':
__
(This item covers currently estimated relocation costs for a new city manager. B&DS /Finance 6,000
.Water /Finance ', 1,500
__
'Sewer /Finance ,I
1,500
SSWM /Finance ', 1,500
Total relocation ex
Total of all items for City Manager search', 191,000 ',
Water Utility Optimization Detail ',
Public Works Dept ',Water /Public (130,000)!,
staffing reduction ' ',Works ',
Sewer /Public ', (12,000)',
Works
This item reduces funding for staffing in the Public Works Department. Four SSWM /Public ! 18,000
positions are reduced from fulltime (1.0 FTE) to part-time (0.5 FTE), and some duties',Works
G
l F
d /
88
enera
un
are reassigned.
' (
,000)
Public Works
Streets /Public 38,000
Works
B&DS /Public (13,000)
Works
,Finance Dept staffing
',reduction
',Water/ Finance ', (46,000)
':.and Admin. Svcs
',Sewer/Finance ', (33,000)'
'sand Admin. Svcs
', This item reduces funding for staffing in the Finance and Administrative Services ',SSWM /Finance (11,000),,
Department. Two positions are reduced from fulltime (1.0 FTE) to part-time (0.5 and Admin. Svcs
FTE), and some duties are reassigned. ,,General /Finance 12,000
and Admin. Svcs
,Streets /Finance I (6,000)!.
!..and Admin. Svcs
I__
_
B&DS /Finance I 12,000
land Admin. Svcs ~
I Total_Finance Department reduction: 1.0 FTE 172,000):.
Change to
Appropriation
Q1 Budget Adjustments: May 23, 2012