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RES 2014-23 PUBLIC PARTICIPATION PROGRAM 2 PUBLIC PARTICIPATION PROGRAM: NAVIGATE BAINBRIDGE- 2016 COMPREHENSIVE PLAN UPDATE The City of Bainbridge Island is undertaking a major periodic review and update i of the Comprehensive Plan and development regulations as required by the Washington State Growth Management Act (GMA), RCW 36.70.Ai. This Public Participation Program is required by the GMA to describe how the City will encourage early and continuous public participation throughout the process of reviewing and updating the Comprehensive Planii. The City must approve the update to the Comprehensive Plan and any necessary revisions to its development regulations by June 30, 2016. This Public Participation Program outlines the timing of the Update process and opportunities for public participation, and provides City contact information and web addresses. This document is a working document and will be adjusted if needed to provide for the greatest and broadest public participation. GOALS Overall goals of this Public Participation Program are to: • Provide objective information to assist the public in understanding issues and solutions related to the Comprehensive Plan itself and the Update process. • Provide opportunities for the public to contribute ideas and provide feedback through all phases of the Comprehensive Plan Review and Update process. • Improve the involvement of traditionally under-represented audiences. • Make the Update process accessible and engaging to interested participants by using a variety of media, plain language, and easy-to-understand materials. HOW TO GET AND STAY INVOLVED The City is committed to providing multiple opportunities for the public to engage in the Update throughout the process. These public meetings will begin in the fall of 2014 and continue through the Spring/ Summer 2016. Most meetings will be hosted by the Planning Commission or City Council, an estimated timeline is below. The City will strive to provide one- week notice or more on all public meetings related to the Update. The City will take advantage of all modes of communication to inform the public and encourage their participation. A useful graphic depiction of the process can be found in Appendix A.  Sign up on Notify Me: To be notified about meetings and all other aspects of the Comprehensive Plan Update- Navigate Bainbridge; residents can sign up to receive email or text notifications.  Comment: Residents can provide comment in-person to the Planning Commission, City Council or Staff, or in writing submitted to the City by letter, email, or by posting on Community Voice on the City website. All comments will be documented, preserved, posted on the City website and available for public review. The record of comments will be updated weekly.  Website: Navigate Bainbridge: 2016 Comprehensive Plan Update Project Page 3  Invite: Request members of the Planning Commission, City Council or City Staff to give a presentation and take Q&A on the Comprehensive Plan Update to community groups or any public forum. In-Person Public Participation Opportunities Outreach Meetings Timeline Comprehensive Plan 101 Workshop July 22, 2014 Public Participation Plan Development September - October2014 Navigate Bainbridge Launch: Context and Vision Public Meetings November 2014 Navigate Bainbridge Scoping/ Listening Forums Winter 2015 Staff and Steering Committee Synthesize Comments & Draft Scope Winter 2015 City Council Reviews and Adopts Scope of Update Spring 2015 Planning Commission Review Spring 2015 - Winter 2016 City Council Review Winter - Summer 2016 Additional Development Regulations Review and Adoption Summer - Winter 2016 September- October 2014: Public Participation Program Development Public meetings were held at the Planning Commission, and then City Council will provide the public with an opportunity to provide feedback on the DRAFT Public Participation Program. The City Council will then adopt the Public Participation Program by resolution. November 2014: Navigate Bainbridge-Comprehensive Plan Update Launch- Setting Our Context, Defining Our Vision This series of meetings will be used to launch the Navigate Bainbridge process. These meetings will be facilitated discussions that focus on creating community consensus around Bainbridge Island’s values, while establishing the context for future discussions and envisioning our future given the changing world we live in. The goal will be to come out of these meetings with a clear vision and guiding principles for the updated Comprehensive Plan, and a framework for future discussions. This series will include a minimum of two identical meetings - one at night, and one during the day in order to allow for the greatest number of people to attend. December 2014- March2015: Navigate Bainbridge Scoping/ Listening Forums To help the City determine the scope of potential amendments to the Comprehensive Plan , the public will have the opportunity to provide input specific to any of the Comprehensive Plan elements (e.g., Land Use, Housing, Transportation, etc.) at any of six Listening/Scoping forums. In order to better coordinate the Comprehensive Plan with the daily operations of the City, the forums will be organized around one of the six themes:  Green, Well Planned Community  Reliable Infrastructure and Connected mobility  Safe City  Good Governance  Healthy and Attractive Community  Vibrant Economy 4 Although each forum will focus on a specific theme, comments on any topic are welcome, with the understanding that people will not be able to attend every meeting. Community input from these meetings will be recorded and subsequently sorted by the Steering Committee into the applicable Comprehensive Plan update elements for further discussion. The public is invited to attend and participate at each meeting. Meetings may be held at different locations to increase accessibility. The public will also have the opportunity to submit comment on each topic area by email at pcd@bainbridgewa.gov, in writing at City Hall or on the city website. Winter 2015: City Staff and Steering Committee Synthesize Comments & Draft Scope City staff will work with the Steering Committee to sort all public feedback into the appropriate elements of the Comprehensive Plan. There may be elements added, changed or deleted, depending on the input of the community, while remaining consistent with the law. This process will be transparent for the public. The Steering Committee or City Council may create ad hoc committees that include identified subject area experts or representatives from stakeholder groups to focus on specific issues, as needed. The Steering Committee may advise that work be completed to immediately address changes in the Bainbridge Island Municipal Code (BIMC). Otherwise, the Steering Committee will place public input related to other regulatory changes or issues that merit a larger, focused discussion into “Temporary Moorage” (see Appendix A, Diagram of Comprehensive Plan Update Process). After the Comprehensive Plan is updated, City staff and the Planning Commission will revisit the items in “Temporary Moorage” to consider which of those should be placed on the work program for public input and potential adoption by Council. Winter – Spring 2015: City Council Reviews and Adopts Scope of Update The City Council will consider the Steering Committee’s recommendation regarding the Scope of the Comprehensive Plan Update and BIMC. Part of reviewing the DRAFT Scope is reviewing the “Temporary Moorage” and the public comments submitted to date. The Council will make any adjustments to the Scope, and formally adopt a Final Scope for the Comprehensive Plan Update. Spring 2015 - Winter 2016: Planning Commission Review The Commission and City Staff will develop and draft the amendments to the Comprehensive Plan and BIMC. At this time the public will have another opportunity to comment on the revisions proposed. This will be an iterative process that will take place over several meetings, including public hearings. The Planning Commission will then vote to recommend updates to the Comprehensive Plan and BIMC to the City Council. 5 Winter – Summer 2016: City Council Review The City Council will receive the Planning Commission’s recommendation, and discuss over several public meetings. The public will be able to provide comment to the City Council on the proposed changes at all meetings. The Council will hold a public hearing on the proposed changes to the Plan, and then will vote to approve changes to the Plan. Summer – Winter 2016: Development Regulation Changes Review and Approval Some changes to the BIMC, such as change necessary to comply with the GMA, may go through the legislative process of the Planning Commission and City Council review and approval concurrent with the Comprehensive Plan Update. Work on an ordinance integrating the larger changes to the BIMC, and any development regulation issues identified in the “Temporary Moorage” tool, will begin immediately after the Comprehensive Plan Update is completed. PROPOSED OUTREACH METHODS AND TOOLS The overall objective of this Program is to describe how the City will engage the public during the course of the Update process. Public participation methods and tools may vary by phase of the Update process. This Public Participation Program may continue to be reviewed and refined throughout the Update process, if needed. The City will take advantage of all modes of communication to engage the public. Public outreach will consist of in-person outreach efforts, traditional media and advertising, and outreach efforts utilizing technology and social media. Public meetings shall be noticed as far in advance as possible, and the City shall strive to provide a minimum of one week notice. In-person Outreach methods • In-person presentations at group meetings, i.e. School Board or Parent Teacher Association meetings • Ferry – video ad screen, voice over announcement with table on ferry Traditional media and advertising • Press releases to local papers, blogs and newsletters • Utilize community organization email lists, newsletters and social media • Flyering for meeting events • Bainbridge Community Broadcasting • Periodic columns in the Bainbridge Island Review • School District Communication Networks • Town and Country Reader Board • Send emails to current City email listservs, volunteer lists and citizen advisory groups Technology and Social media • City Website • Background information, existing Comprehensive Plan, useful weblinks to planning resources, and materials prepared for public meetings should be available to the public 6 on the City’s Navigate Bainbridge: Comprehensive Plan Update project webpage. Hard copies will also be available in a designated Comprehensive Plan Update Resource Area at City Hall • Notify Me – There is a listserv for the public to sign up for Navigate Bainbridge: Comprehensive Plan Update • Press releases related to Comprehensive Plan and Update process • Posting Comprehensive Plan and Update events and meetings to the calendar on the City website • Community Voice: an online portal allowing for the community to engage in discussion about the comp plan • Online Survey Tool • City Facebook page • Posting Update events, meetings, and stories related to Council, committees, and City Admin • Facebook and email groups • Island moms, Bainbridge Islanders, Bainbridge-Open Community, Radio Free Bainbridge • Twitter • Weekly City Manager Update NAVIGATE BAINBRIDGE-COMPREHENSIVE PLAN UPDATE STEERING COMMITTEE The Navigate Bainbridge Steering Committee was created by the City Council on August 18, 2014 to guide and oversee the Comprehensive Plan Update process. The Steering Committee provides guidance to staff on how the update process is organized, and will make recommendations on process and policies to the Planning Commission and City Council . The Steering Committee is comprised of three Planning Commissioners and three City Councilmembers: City Councilmembers Anne Blair Val Tollefson (Committee Chair) Sarah Blossom Planning Commissioners Mike Lewars Mack Pearl Maradel Gale ROLE OF THE PLANNING COMMISSION The City of Bainbridge Island Planning Commission (Commission), is comprised of 7 volunteer members appointed by the City Council, and is the steward of the Comprehensive Plan. In this role, the Commission provides independent and objective recommendations to the City Departments and City Council on broad planning goals, policies, and plans for the development of Bainbridge Island. The Commission focuses on issues that shape Bainbridge Island, such as land use, transportation, housing, and environmental policy. 7 The Planning Commission will be involved throughout the process and will provide recommendations and comments to the City Council. Three Planning Commissioners are on the Navigate Bainbridge Steering Committee, and the Planning Commission members will be involved in hosting and facilitating six public listening sessions desi gned to gather citizen input on the scope of the update of the Bainbridge Island Comprehensive Plan. The Commissioners will consider the public input from the scoping forums to craft draft amendments to the Comprehensive Plan, and a list of potential development code amendments. Finally, the Commission will host public hearings to invite public comment on the draft amendments. After closing the public hearing, the Commission will prepare a final set of recommendations for the City Council on amendments to the Comprehensive Plan, and a list of potential code revisions for consideration in the fall of 2016. ROLE OF THE CITY COUNCIL As the final decision makers on all aspects of the Comprehensive Plan Update, it is important that the City Council receive regular communications from the Planning Commission on all aspects of the Update process. The Council will schedule periodic joint meetings with the Planning Commission at several points in the overall process. This fall, the City Council will adopt the final public participation program by resolution and meet jointly with the Planning Commission to review and consider changes to the overarching Comprehensive Plan Vision and Principles. This winter, the Council will assist the Planning Commission in listening to public input at six scoping meetings. After the Commission synthesizes the scoping input, they will craft potential plan amendments for review and public comment during 2015 and into 2016. The Council will receive the Planning Commission’s final recommended amendments to the Comprehensive Plan and a list of potential development regulation revisions in 2016.The Council will take action on the Comprehensive Plan update by June 30, 2016. CONTACT INFORMATION FOR NAVIGATE BAINBRIDGE- 2016 COMPREHENSIVE PLAN UPDATE To submit written comments: pcd@bainbridgewa.gov ; jsutton@bainbridgewa.gov; 280 Madison Ave. N To submit questions or comments over the phone: Jennifer Sutton, Special Project Planner, 206.780.3772 To sign-up for Notify Me-Navigate Bainbridge: http://www.bainbridgewa.gov/list.aspx To engage in a discussion on Community Voice: http://www.bainbridgewa.gov/CommunityVoice/Ideas?initiativeID=Navigate-BainbridgeThe- Comprehensive-Pla-10 For more information on the process: http://www.bainbridgewa.gov/615/Navigate- Bainbridge-Comprehensive-Plan-U, https://www.facebook.com/citybainbridgeisland?ref=hl, Twitter @cityofbi, To sign-up for the City Manager Report: http://www.bainbridgewa.gov/500/City-Managers- Report To arrange to have a presentation at your community meeting: Kellie Stickney, kstickney@bainbridgewa.gov or 206.780.3741 8 i RCW 36.70A. (2)(a) Each county and city shall establish and broadly disseminate to the public a public participation program consistent with RCW 36.70A.035 and 36.70A.140 that identifies procedures and schedules whereby updates, proposed amendments, or revisions of the comprehensive plan are considered by the governing body of the county or city no more frequently than once every year, except that, until December 31, 2015, the program shall provide for consideration of amendments of an urban growth area in accordance with RCW 36.70A.1301 once every year. "Updates" means to review and revise, if needed, according to subsection (1) of this section, and the deadlines in subsections (4) and (5) of this section or in accordance with the provisions of subsection (6) of this section. Amendments may be considered more frequently than once per year under the following circumstances: ii RCW 36.70.A.130(5) Except as otherwise provided in subsections (6) and (8) of this section, following the review of comprehensive plans and development regulations required by subsection (4) of this section, counties and cities shall take action to review and, if needed, revise their comprehensive plans and development regulations to ensure the plan and regulations comply with the requirements of this chapter as follows. 2 PUBLIC PARTICIPATION PROGRAM: NAVIGATE BAINBRIDGE- 2016 COMPREHENSIVE PLAN UPDATE The City of Bainbridge Island is undertaking a major periodic review and update i of the Comprehensive Plan and development regulations as required by the Washington State Growth Management Act (GMA), RCW 36.70.Ai. This Public Participation Program is required by the GMA to describe how the City will encourage early and continuous public participation throughout the process of reviewing and updating the Comprehensive Planii. The City must approve the update to the Comprehensive Plan and any necessary revisions to its development regulations by June 30, 2016. This Public Participation Program outlines the timing of the Update process and opportunities for public participation, and provides City contact information and web addresses. This document is a working document and will be adjusted if needed to provide for the greatest and broadest public participation. GOALS Overall goals of this Public Participation Program are to: • Provide objective information to assist the public in understanding issues and solutions related to the Comprehensive Plan itself and the Update process. • Provide opportunities for the public to contribute ideas and provide feedback through all phases of the Comprehensive Plan Review and Update process. • Improve the involvement of traditionally under-represented audiences. • Make the Update process accessible and engaging to interested participants by using a variety of media, plain language, and easy-to-understand materials. HOW TO GET AND STAY INVOLVED The City is committed to providing multiple opportunities for the public to engage in the Update throughout the process. These public meetings will begin in the fall of 2014 and continue through the Spring/ Summer 2016. Most meetings will be hosted b y the Planning Commission or City Council, an estimated timeline is below. The City will strive to provide one- week notice or more on all public meetings related to the Update. The City will take advantage of all modes of communication to inform the public and encourage their participation. A useful graphic depiction of the process can be found in Appendix A.  Sign up on Notify Me: To be notified about meetings and all other aspects of the Comprehensive Plan Update- Navigate Bainbridge; residents can sign up to receive email or text notifications.  Comment: Residents can provide comment in-person to the Planning Commission, City Council or Staff, or in writing submitted to the City by letter, email, or by posting on Community Voice on the City website. All comments will be documented, preserved, posted on the City website and available for public review. The record of comments will be updated weekly.  Website: Navigate Bainbridge: 2016 Comprehensive Plan Update Project Page 3  Invite: Request members of the Planning Commission, City Council or City Staff to give a presentation and take Q&A on the Comprehensive Plan Update to community groups or any public forum. In-Person Public Participation Opportunities Outreach Meetings Timeline Comprehensive Plan 101 Workshop July 22, 2014 Public Participation Plan Development September - October2014 Navigate Bainbridge Launch: Context and Vision Public Meetings November 2014 Navigate Bainbridge Scoping/ Listening Forums Dec. 2014 – March 2015 Staff and Steering Committee Synthesize Comments & Draft Scope Winter 2015 City Council Reviews and Adopts Scope of Update Winter - Spring 2015 Planning Commission Review Spring 2015 - Winter 2016 City Council Review Winter - Summer 2016 Additional Development Regulations Review and Adoption Summer - Winter 2016 September- October 2014: Public Participation Program Development Public meetings were held at the Planning Commission, and then City Council will provide the public with an opportunity to provide feedback on the DRAFT Public Participation Program. The City Council will then adopt the Public Participation Program by resolution. November 2014: Navigate Bainbridge-Comprehensive Plan Update Launch- Setting Our Context, Defining Our Vision This series of meetings will be used to launch the Navigate Bainbridge process. These meetings will be facilitated discussions that focus on creating community consensus around Bainbridge Island’s values, while establishing the context for future discussions and envisioning our future given the changing world we live in. The goal will be to come out of these meetings with a clear vision and guiding principles for the updated Comprehensive Plan, and a framework for future discussions. This series will include a minimum of two identical meetings - one at night, and one during the day in order to allow for the greatest number of people to attend. December 2014- March2015: Navigate Bainbridge Scoping/ Listening Forums To help the City determine the scope of potential amendments to the Comprehensive Plan, the public will have the opportunity to provide input specific to any of the Comprehensive Plan elements (e.g., Land Use, Housing, Transportation, etc.) at any of six Listening/Scoping forums. In order to better coordinate the Comprehensive Plan with the daily operations of the City, the forums will be organized around one of the six themes:  Green, Well Planned Community  Reliable Infrastructure and Connected mobility  Safe City  Good Governance  Healthy and Attractive Community  Vibrant Economy 4 Although each forum will focus on a specific theme, comments on any topic are welcome, with the understanding that people will not be able to attend every meeting. Community input from these meetings will be recorded and subsequently sorted by the Steering Committee into the applicable Comprehensive Plan update elements for further discussion. The public is invited to attend and participate at each meeting. Meetings may be held at different locations to increase accessibility. The public will also have the opportunity to submit comment on each topic area by email at pcd@bainbridgewa.gov, in writing at City Hall or on the city website. Winter 2015: City Staff and Steering Committee Synthesize Comments & Draft Scope City staff will work with the Steering Committee to sort all public feedback into the appropriate elements of the Comprehensive Plan. There may be elements added, changed or deleted, depending on the input of the community, while remaining consistent with the law. This process will be transparent for the public. The Steering Committee or City Council may create ad hoc committees that include identified subject area experts or representatives from stakeholder groups to focus on specific issues, as needed. The Steering Committee may advise that work be completed to immediately address changes in the Bainbridge Island Municipal Code (BIMC). Otherwise, the Steering Committee will place public input related to other regulatory changes or issues that merit a lar ger, focused discussion into “Temporary Moorage” (see Appendix XX, Diagram of Comprehensive Plan Update Process). After the Comprehensive Plan is updated, City staff and the Planning Commission will revisit the items in “Temporary Moorage” to consider which of those should be placed on the work program for public input and potential adoption by Council. Winter – Spring 2015: City Council Reviews and Adopts Scope of Update The City Council will consider the Steering Committee’s recommendation regarding the Scope of the Comprehensive Plan Update and BIMC. Part of reviewing the DRAFT Scope is reviewing the “Temporary Moorage” and the public comments submitted to date. The Council will make any adjustments to the Scope, and formally adopt a Final Scope for the Comprehensive Plan Update. Spring 2015 - Winter 2016: Planning Commission Review The Commission and City Staff will develop and draft the amendments to the Comprehensive Plan and BIMC. At this time the public will have another opportunity to comment on the revisions proposed. This will be an iterative process that will take place over several meetings, including public hearings. The Planning Commission will then vote to recommend updates to the Comprehensive Plan and BIMC to the City Council. 5 Winter – Summer 2016: City Council Review The City Council will receive the Planning Commission’s recommendation, and discuss over several public meetings. The public will be able to provide comment to the City Council on the proposed changes at all meetings. The Council will hold a public hearing on the proposed changes to the Plan, and then will vote to approve changes to the Plan. Summer – Winter 2016: Development Regulation Changes Review and Approval Some changes to the BIMC, such as change necessary to comply with the GMA, may go through the legislative process of the Planning Commission and City Council review and approval concurrent with the Comprehensive Plan Update. Work on an ordinance integrating the larger changes to the BIMC, and any development regulation issues identified in the “Temporary Moorage” tool, will begin immediately after the Comprehensive Plan Update is completed . PROPOSED OUTREACH METHODS AND TOOLS The overall objective of this Program is to describe how the City will engage the public during the course of the Update process. Public participation methods and tools may vary by phase of the Update process. This Public Participation Program may continue to be reviewed and refined throughout the Update process, if needed. The City will take advantage of all modes of communication to engage the public. Public outreach will consist of in-person outreach efforts, traditional media and advertising, and outreach efforts utilizing technology and social media. Public meetings shall be noticed as far in advance as possible, and the City shall strive to provide a minimum of one week notice. In-person Outreach methods • In-person presentations at group meetings, i.e. School Board or Parent Teacher Association meetings • Ferry – video ad screen, voice over announcement with table on ferry Traditional media and advertising • Press releases to local papers, blogs and newsletters • Utilize community organization email lists, newsletters and social media • Flyering for meeting events • Bainbridge Community Broadcasting • Periodic columns in the Bainbridge Island Review • School District Communication Networks • Town and Country Reader Board • Send emails to current City email listservs, volunteer lists and citizen advisory groups Technology and Social media • City Website • Background information, existing Comprehensive Plan, useful weblinks to planning resources, and materials prepared for public meetings should be available to the public 6 on the City’s Navigate Bainbridge: Comprehensive Plan Update project webpage. Hard copies will also be available in a designated Comprehensive Plan Update Resource Area at City Hall • Notify Me – There is a listserv for the public to sign up for Navigate Bainbridge: Comprehensive Plan Update • Press releases related to Comprehensive Plan and Update process • Posting Comprehensive Plan and Update events and meetings to the calendar on the City website • Community Voice: an online portal allowing for the community to engage in discussion about the comp plan • Online Survey Tool • City Facebook page • Posting Update events, meetings, and stories related to Council, committees, and City Admin • Facebook and email groups • Island moms, Bainbridge Islanders, Bainbridge-Open Community, Radio Free Bainbridge • Twitter • Weekly City Manager Update NAVIGATE BAINBRIDGE-COMPREHENSIVE PLAN UPDATE STEERING COMMITTEE The Navigate Bainbridge Steering Committee was created by the City Council on August 18, 2014 to guide and oversee the Comprehensive Plan Update process. The Steering Committee provides guidance to staff on how the update process is organized, and will make recommendations on process and policies to the Planning Commission and City Council. The Steering Committee is comprised of three Planning Commissioners and three City Councilmembers: City Councilmembers Anne Blair Val Tollefson (Committee Chair) Sarah Blossom Planning Commissioners Mike Lewars Mack Pearl Maradel Gale ROLE OF THE PLANNING COMMISSION The City of Bainbridge Island Planning Commission (Commission), is comprised of 7 volunteer members appointed by the City Council, and is the steward of the Comprehensive Plan. I n this role, the Commission provides independent and objective recommendations to the City Departments and City Council on broad planning goals, policies, and plans for the development of Bainbridge Island. The Commission focuses on issues that shape Bainbridge Island, such as land use, transportation, housing, and environmental policy. 7 The Planning Commission will be involved throughout the process and will provide recommendations and comments to the City Council. Three Planning Commissioners are on the Navigate Bainbridge Steering Committee, and the Planning Commission members will be involved in hosting and facilitating six public listening sessions designed to gather citizen input on the scope of the update of the Bainbridge Island Comprehensive Plan. The Commissioners will consider the public input from the scoping forums to craft draft amendments to the Comprehensive Plan, and a list of potential development code amendments. Finally, the Commission will host public hearings to invite public comment on the draft amendments. After closing the public hearing, the Commission will prepare a final set of recommendations for the City Council on amendments to the Comprehensive Plan, and a list of potential code revisions for consideration in the fall of 2016. ROLE OF THE CITY COUNCIL As the final decision makers on all aspects of the Comprehensive Plan Update, it is important that the City Council receive regular communications from the Planning Commission on all aspects of the Update process. The Council will schedule periodic joint meetings with the Planning Commission at several points in the overall process. This fall, the City Council will adopt the final public participation program by resolution and meet jointly with the Planni ng Commission to review and consider changes to the overarching Comprehensive Plan Vision and Principles. This winter, the Council will assist the Planning Commission in listening to public input at six scoping meetings. After the Commission synthesizes the scoping input, they will craft potential plan amendments for review and public comment during 2015 and into 2016. The Council will receive the Planning Commission’s final recommended amendments to the Comprehensive Plan and a list of potential development regulation revisions in 2016.The Council will take action on the Comprehensive Plan update by June 30, 2016. CONTACT INFORMATION FOR NAVIGATE BAINBRIDGE- 2016 COMPREHENSIVE PLAN UPDATE To submit written comments: pcd@bainbridgewa.gov ; jsutton@bainbridgewa.gov; 280 Madison Ave. N To submit questions or comments over the phone: Jennifer Sutton, Special Project Planner, 206.780.3772 To sign-up for Notify Me-Navigate Bainbridge: http://www.bainbridgewa.gov/list.aspx To engage in a discussion on Community Voice: http://www.bainbridgewa.gov/CommunityVoice/Ideas?initiativeID=Navigate-BainbridgeThe- Comprehensive-Pla-10 For more information on the process: http://www.bainbridgewa.gov/615/Navigate- Bainbridge-Comprehensive-Plan-U, https://www.facebook.com/citybainbridgeisland?ref=hl, Twitter @cityofbi, To sign-up for the City Manager Report: http://www.bainbridgewa.gov/500/City-Managers- Report To arrange to have a presentation at your community meeting: Kellie Stickney, kstickney@bainbridgewa.gov or 206.780.3741 8 i RCW 36.70A. (2)(a) Each county and city shall establish and broadly disseminate to the public a public participation program consistent with RCW 36.70A.035 and 36.70A.140 that identifies procedures and schedules whereby updates, proposed amendments, or revisions of the comprehensive plan are considered by the governing body of the county or city no more frequently than once every year, except that, until December 31, 2015, the program shall provide for consideration of amendments of an urban growth area in accordance with RCW 36.70A.1301 once every year. "Updates" means to review and revise, if needed, according to subsection (1) of this section, and the deadlines in subsections (4) and (5) of this section or in accordance with the provisions of subsection (6) of this section. Amendments may be considered more frequently than once per year under the following circumstances: ii RCW 36.70.A.130(5) Except as otherwise provided in subsections (6) and (8) of this section, following the review of comprehensive plans and development regulations required by subsection (4) of this section, counties and cities shall take action to review and, if needed, revise their comprehensive plans and development regulations to ensure the plan and regulations comply with the requirements of this chapter as follows. 2015 Winter Members of the public are encouraged to submit letters or emails about the scope of the update to the Comprehensive Plan (the Plan) and/or Development Regulations (the Code). The final adopted “Scope” determines which topics or issues will be heard and considered by the City for potential adoption as Plan or Code amendments. Commenters should identify which Plan elements (e.g., land use, transportation, etc.) or Code sections are most relevant. Each written comment will be numbered as part of the record considered by the Planning Commission and Council. Issues the PLAN now addresses, but inadequately, and why Issues the PLAN does not address but should, how and why Issues the CODE now addresses but inadequately, and why Issues the CODE does not address but should, how and why 1 4 2 5 3 6 In addition to the opportunity to submit written comments about the scope of the Update, people may also offer oral comments about the Plan or the Code at any of six SCOPING/LISTENING FORUMS hosted and facilitated by the Planning Commission and City Council. The forums are an opportunity for people to hear each others’ comments and for Council and Commission members to ask clarifying questions. Opportunities for early and continuous public participation in the Update process A Steering Committee of 3 City Council Members and 3 Planning Commissioners will review all the written and oral public comment regarding the proposed scope of amendments to the Plan and Code. The Committee will sift and sort the written and oral comments into three categories, and forward their recommendation about the final scope of the Plan and Code update to the City Council for its consideration. PLAN and CODE issues that should be included in the Scope PLAN and CODE issues that should NOT be included PLAN or CODE issues that should go into “temporary moorage” for subsequent consideration 2014 Fall Make comments at any of Six Scoping and Listening Forums Submit written comments to the City at any time Committee deliberation will occur at public meeting(s) RECOMMENDATION APPENDIX A Planning Commission, staff and consultant draft amendatory PLAN and CODE language pursuant to the Final Scope Planning Commission conducts public hearings on the draft proposed amendments to the Comprehensive Plan and any proposed draft amendments to the Development Code. Public Comment is invited in writing and orally at every public hearing. As with scoping comments, each substantive comment will be numbered and become part of the record. City Council will conduct periodic joint meetings with the Planning Commission to review progress and provide any needed feedback for consideration by the public and planning commission. City Council receives final package of Amendments, makes any adjustments and by Ordinance adopts amendments to the Plan and Code 2016 Winter Spring Summer Adoption of the Final Scope, drafting amendments and ongoing Public Comment 2015 Winter Spring Summer Fall City Council meets jointly with the Planning Commission to review items in Temporary Moorage City Council decides which items from Temporary Moorage should be put on the Planning Commission work program for the coming six months City Council receives the Committee’s recommendation regarding the SCOPE of the update to the PLAN and CODE City Council makes any adjustments it deems appropriate and adopts Final Scope Council may decide to appoint Ad Hoc Advisory Committees to assist with the drafting of amendatory language for items in the Final Scope COMMUNITY GROUP OUTREACH LIST: NAVIGATE BAINBRIDGE- 2016 COMPREHENSIVE PLAN UPDATE APPENDIX B This list is comprised of different Bainbridge Island groups that the City will attempt to engage with during the Comprehensive Update process. This list is meant to be a working document, and was last updated on October 28, 2014. Contact Community Engagement Specialist Kellie Stickney to add any community groups to this list: kstickney@bainbridgewa.gov or 206-780-3741. CITY CITIZEN ADVISORY GROUPS Design Review Board Environmental Technical Advisory Committee Harbor Commission Historic Preservation Commission Lodging Tax Advisory Committee Non-motorized Transportation Advisory Committee Planning Commission Road Ends Committee Utility Advisory Committee Mayor’s Youth Advisory Council COMMUNITY GROUPS Arts and Humanities Council Association of Bainbridge Communities Bainbridge Business Women Bainbridge Community Foundation Bainbridge Youth Services BI Downtown Association BI Farmers Market BI Historical Society BI Japanese American Exclusion Memorial Org. BI Land Trust BI Senior Community Center BI Sportsmen’s Club BI Watershed Council Boys and Girls Club of BI Chamber of Commerce Educulture Environmental Bainbridge Friends of the Farms Grow Community Habitat for Humanity of Kitsap County Helpline House Housing Resources Board Interfaith Council Islanders for Responsible Development Island Volunteer Caregivers IslandWood Kiwanis Club League of Women Voters Rotary Club of Bainbridge Island Sakai Villages Homeowner Association Sierra Club Squeaky Wheels Bicycle Club Sustainable Bainbridge Winslow Cohousing Group Youth Athletic Leagues OTHER PUBLIC AGENCIES Public and Private Schools Bainbridge Island Fire Department Bainbridge Island Metro Park and Recreation District Kitsap Transit Kitsap Public Utility District Sewer District 7 Kitsap Public Health District Puget Sound Regional Council Bainbridge Public Library Kitsap County Kitsap Regional Coordinating Council