ORD NO. 2017-18 ESTABLISHING THE ROLE, COMPOSITION & DUTIES OF THE CULTURAL FUNDING COMMITTEEORDINANCE NO. 2017-18
AN ORDINANCE of the City Council of Bainbridge Island,
Washington, establishing the role, composition, and duties of the
Cultural Funding Advisory Committee and creating a new Chapter
2.43 of the Bainbridge Island Municipal Code.
WHEREAS, the City Council appointed an ad hoc committee ("Committee") to develop
a proposal for how the City should distribute funding for cultural element implementation; and
WHEREAS, the Committee met several times with a wide-ranging group of participants
and representatives from Arts and Humanities Bainbridge (AHB) and other key stakeholders to
solicit input on the goals for funding and suggestions on the process by which funding might be
distributed; and
WHEREAS, the City Council approved the Committee's recommendations at its July
11, 2017, meeting; now therefore,
THE CITY COUNCIL OF THE CITY OF BAINBRIDGE ISLAND, WASHINGTON,
DOES ORDAIN AS FOLLOWS:
Section 1. A new Chapter 2.43 of the Bainbridge Island Municipal Code is hereby
adopted in its entirety to read as follows:
Chapter 2.43
CULTURAL FUNDING ADVISORY COMMITTEE
Sections:
2.43.010 Created — Membership, appointment, term, and compensation.
2.43.020 Vacancies — Removal.
2.43.030 Duties and responsibilities.
2.43.040 Meetings, officers, records, and quorum.
2.43.010 Created — Membership, appointment, term, and compensation.
A. There is created a cultural funding advisory committee for the city, hereinafter
called the committee for the purposes of this chapter. The committee shall consist of
seven (7) members who shall be appointed by the mayor and confirmed by vote of the
city council.
B. Members shall not be employees or officers of the city or appointed to another City
of Bainbridge Island committee, board, or commission, except for specialized committees
or task forces of limited duration. Members shall not be staff members, board members,
or officers of any organization which will request or receive city funding for cultural
funding.
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C. Members of the committee shall serve for a single term to be specified at the time of
appointment that coincides with the city's work to review proposals for funding from
cultural organizations. A member may be reappointed to a separate, subsequent term, and
shall hold office until his or her successor has been deemed qualified and been appointed.
No member shall serve more than three (3) consecutive terms unless the city council
determines that special expertise is required, or there are no other qualified applicants.
D. Members shall serve without compensation.
E. Members shall sign a conflict of interest statement in accordance with the city's
ethics program upon appointment and any reappointment.
2.43.020 Vacancies — Removal.
Members may be removed upon a majority vote of the city council. In the event of a
vacancy, the mayor, subject to confirmation of the city council, shall make an
appointment to fill the unexpired portion of the term of the vacated position in
accordance with the city's appointment cycle. Unexcused absences by any member from
three consecutive meetings shall constitute grounds for removal.
2.43.030 Duties and Responsibilities.
The cultural funding advisory committee, working in collaboration with the city, shall
develop funding recommendations for consideration by the city council. The
committee's recommendation should meet any requirements or guidance provided from
the city council to the committee including, but not limited to: the total amount of
available funds, identified goals and priorities for funding, eligibility requirements,
specific parameters such as maximum or minimum award levels, and any other
identified guidelines for funding.
2.43.040 Meetings, officers, records, and quorum.
A. The committee shall meet as necessary to develop its funding recommendation.
Meetings shall be open to the public and held in accordance with the Open Public
Meetings Act (chapter 42.30 RCW).
B. A majority of the members then serving on the committee shall constitute a quorum.
C. A city councilmember shall serve as the liaison to the committee and shall also
serve as the nonvoting chair of the committee.
D. For meetings consisting of a majority of the then serving members of the committee,
the committee shall provide public notice of the meeting and shall keep a record of its
meeting minutes. Minutes of each meeting, including a record of attendance, shall be
prepared by the chair and approved and signed at a subsequent meeting. The minutes do
not need to reflect the actual discussion, but only the formal actions taken by the
committee. The approved meeting minutes shall be posted on the city's website.
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E. The city shall provide city email accounts to members and related training on the
use of email accounts, including personal computer privacy expectations while serving on
the committee.
Section 2. This ordinance shall take effect and be in force five (5) days from its passage
and publication as required by law.
PASSED by the City Council this 25th day of July, 2017.
APPROVED by the Mayor this 25th day of July, 2017.
Val Tol efson, May r
ATTEST/AUTHENTICATE:
Christine Brown, City erk
FILED WITH THE CITY CLERK:
July 7, 2017
PASSED BY THE CITY COUNCIL:
July 25, 2017
PUBLISHED:
July 28, 2017
EFFECTIVE DATE:
August 2, 2017
ORDINANCE NO,
2017-18
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