ORD NO. 2019-06 POLICE & COURT FACILITY BUDGET & CIP AMENDMENT2019 BUDGET AMENDMENTS
Presented to City Council March 26, 2019
Approved on April 9, 2019
SUBJECT DESCRIPTION FUND /
Department AMOUNT Change to
Appropriation On-going
Police and Municipal
Court Building
Project
This item increases appropriation authority in alignment
with budget assumptions for the Police and Municipal
Court Building. This amendment does not increase
previously-presented budgeted amounts for this project.
General Fund /
Public Works
6,000,000$ Increase No
TOTAL GENERAL FUND 2019 EXPENDITURE INCREASE 6,000,000$
Police and Municipal
Court Building
Project
This item increases appropriation authority in alignment
with budget assumptions for the Police and Municipal
Court Building. This amendment does not increase
previously-presented budgeted amounts for this project.
REET / Public
Works
900,000$ Increase No
TOTAL REET FUND 2019 EXPENDITURE INCREASE 900,000$
Exhibit A to Ordinance No. 2019-06
Ord 2019-06 Exhibit A - Police Court Project Budget Amendment.xlsx 1 of 1
Project: Police and Municipal Court Building
Location: to be determined 00724
Project Description
Capital Funding (1000's)
Prior Yrs. 2019 2020 Subsequent Total
FUNDING SOURCES (1000's)
General Fund 3,100,000$ 6,000,000$ ‐$ ‐$ 9,100,000$
REET ‐ 900,000 ‐ ‐ 900,000$
Long‐term debt ‐ 5,000,000 5,000,000 ‐ 10,000,000$
3,100,000$ 11,900,000$ 5,000,000$ ‐$ 20,000,000$
Budget Notes
Amount Source Description
Original budget 500,000$ 2015 CIP Original project authorization
Budget Amendments 2,600,000 2017 CIP CIP update to project
6,900,000 Ordinance 2019‐06 Align appropriation and plan
5,000,000 2019 CIP 2019 Adopted Budget
5,000,000 2020 CIP 2020 Adopted Budget
Total Project Budget 20,000,000$
Financial Update
Spending through March 21, 2019
Life to Date
Budget
Life to Date
Actuals Encumbrances
Actuals +
Encumbrances Remaining
General Fund 20,000,000$ 403,072$ 3,075$ 406,147$ 19,593,853$
Current Project Status
Description: This project provides for a replacement Police Station and relocated Municipal Court.
Council has authorized City Manager to pursue a purchase and sale agreement for the Harrison Building.
(Quarterly Project Status)
Exhibit B to Ordinance No. 2019-06
Project: Police and Municipal Court Facility Number:00724
Location: TBD
Project Description
Capital Funding (1000's)
Prior Yrs. 2019 2020 2021 2022 2023 2024
2025-
2038 Total
FUNDING SOURCES (1000's)
General Fund $3,100 $6,000 $0 $0 $0 $0 $0 $0 $9,100
REET Fund $0 $900 $0 $0 $0 $0 $0 $0 $900
Sewer Fund $0 $0 $0 $0 $0 $0 $0 $0 $0
SSWM Fund $0 $0 $0 $0 $0 $0 $0 $0 $0
Federal Grant $0 $0 $0 $0 $0 $0 $0 $0 $0
Long-Term Debt $0 $5,000 $5,000 $0 $0 $0 $0 $0 $10,000
Sub-total $3,100 $11,900 $5,000 $0 $0 $0 $0 $0 $20,000
FUNDING USES (1000's)
Design/Land Acquisition $3,100 $6,900 $0 $0 $0 $0 $0 $0 $10,000
Construction $0 $5,000 $5,000 $0 $0 $0 $0 $0 $10,000
Sub-total $3,100 $11,900 $5,000 $0 $0 $0 $0 $0 $20,000
Estimated Impact on Future Operating Budget (1000's)
Prior Yrs. 2019 2020 2021 2022 2023 2024
2025-
2038 Total
Operating $100 $100 $100 $100 $1,400 $1,800
Debt Service $360 $720 $720 $720 $720 $720 $10,080 $14,040
Sub-total $0 $360 $720 $820 $820 $820 $820 $11,480 $15,840
Description: This project provides for the replacement of the Police Station and relocation of the Municipal Court.
Benefit: Replacement Police facility will provide adequate space for current and future departmental needs, while
correcting numerous space, structural, and security deficiencies in the current facility. New Court facility will replace
existing leased space, which marginally meets current requirements and will create operational efficiencies by being co-
located with the Police Station.
Schedule: Site selection process underway.
Exhibit C to Ordinance No. 2019-06
(Project Page from Adopted Budget Book)