ORD NO. 2020-07 AMENDING CHAPTER 2.41 RELATING TO THE HUMAN SERVICES FUNDING ADVISORY COMMITTEEPage 1 of 4
ORDINANCE NO. 2020-07
AN ORDINANCE of the City of Bainbridge Island, Washington, relating
to the City’s Human Services Funding Advisory Committee; amending
Chapter 2.41 of the Bainbridge Island Municipal Code (BIMC) to change
the committee into a task force with a specified term of service.
WHEREAS, the Human Services Element of the City’s Comprehensive Plan
identifies as an overriding principle that Bainbridge Island will function as a caring
community that strives to maintain the well-being of all its members, a community where
all members feel connected to the community, and where each individual has
opportunities to contribute to the community; and
WHEREAS, the City desires to further this principle through many avenues,
including the provision of significant financial support to community partners to meet the
human services needs of residents, now and in the future; and
WHEREAS, the City desires to provide financial support to qualified recipient
organizations in a manner that reflects current City goals and also allows a high degree of
transparency and accountability for the results and impacts of the City funding; and
WHEREAS, the City wishes to incorporate community representation in the
process used to develop recommendations for City funding to support human services;
and
WHEREAS, on June 11, 2019, the City Council determined that such community
representation is most effectively performed by a task force with a specified term of
service rather than by a standing committee; and
WHEREAS, Chapter 2.41 BIMC outlines the makeup and duties of the Human
Services Funding Advisory Committee; and
WHEREAS, Chapter 2.41 BIMC now needs to be amended to reflect the
Council’s desire that the community representation take the form of a task force with a
specified term of service rather than a standing committee.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BAINBRIDGE
ISLAND, WASHINGTON, DOES ORDAIN AS FOLLOWS:
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Section 1. Chapter 2.41 of the Bainbridge Island Municipal Code is hereby
amended to read as follows:
Chapter 2.41
Human Services Funding Advisory Committee Task Force
Sections:
2.41.010 Created – Membership, appointment, term, and compensation.
2.41.020 Vacancies – Removal.
2.41.030 Duties and responsibilities.
2.41.040 Meetings, officers, records, and quorum.
2.41.010 Created – Membership, appointment, term, and compensation.
A. There is created a human services funding advisory committee task force for the
city, hereinafter called the “the committee task force.” The committee task force shall
consist of seven voting members who shall be appointed by the mayor and confirmed by
vote of the city council. Members of the task force shall serve for a single term, to be
specified at the time of appointment, that coincides with the city’s work to review
proposals for funding from community organizations. A member may be reappointed to a
separate, subsequent term, but no member of the task force shall be appointed to more
than three consecutive terms unless the city council determines that special expertise is
required, or there are no other qualified applicants.
B. Members shall not be employees or officers of the city or appointed to another
city of Bainbridge Island city advisory group committee, board or commission, except for
city advisory groups that require special expertise or are of a specialized committees or
task forces of limited duration. Members shall not be employees or officers of any
organization which will request or receive city funding for human services.
C. Periodically, members shall be appointed to the task force to review proposals for
funding from community organizations and develop funding recommendations for
consideration by the city council. Members of the committee shall serve for a single term
to be specified at the time of appointment that coincides with the City’s work to review
proposals for funding from community organizations. A member may be reappointed to a
separate, subsequent term. No member shall serve more than three consecutive terms
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unless the city council determines that special expertise is required, or there are no other
qualified applicants.
D. Members shall serve without compensation.
2.41.020 Vacancies – Removal.
In the event of a vacancy, the mayor, subject to confirmation of the city council, shall
make an appointment to fill the unexpired portion of the term of the vacated position in
accordance with the city’s appointment cycle. The removal and resignation of members
shall be governed by Chapter 2.01 BIMC.
2.41.030 Duties and responsibilities.
The human services funding advisory committee task force, working in collaboration
with the city, shall develop funding recommendations for consideration by city council.
The committee task force’s recommendation should meet any requirements or guidance
provided from the city council to the committee task force including, but not limited to:
the total amount of available funds, identified goals and priorities for funding, eligibility
requirements, specific parameters such as maximum or minimum award levels, and any
other identified guidelines for funding.
2.41.040 Meetings, officers, records, and quorum.
A. The committee task force shall meet as needed to complete its review of qualified
proposals and to develop a complete funding recommendation for consideration by the
city council. Meetings of the task force shall be open to the public and held in accordance
with the Open Public Meetings Act (Chapter 42.30 RCW).
B. The committee shall select from among its members a chairperson at the first
regular meeting of each year. Demotion of the chairperson shall be governed by Chapter
2.01 BIMC. At least one city councilmember shall serve as the liaison to the task force
and shall also serve as the nonvoting chair of the task force.
C. For meetings consisting of a majority of the then serving voting members of the
committee, the committee shall provide public notice of the meeting and shall keep a
record of its meeting minutes. Minutes of each meeting, including a record of attendance,
shall be prepared by the secretary chair, or their designee, and approved by the task force
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and signed by the chair at a subsequent meeting. The minutes do not need to reflect the
actual discussion, but only the formal actions taken by the committee task force. The
approved meeting minutes shall be posted on the city’s web site website.
D. The city shall provide city email accounts to voting members of the task force and
related training on the use of email accounts, including personal computer privacy
expectations, while serving on the committee task force.
E. A majority of the voting members then serving on the committee task force shall
constitute a quorum.
Section 2. This ordinance shall take effect and be in force five (5) days from its
passage and publication as required by law.
PASSED by the City Council this 24th day of March, 2020.
APPROVED by the Mayor this 24th day of March, 2020.
ATTEST/AUTHENTICATE:
FILED WITH THE CITY CLERK: March 6, 2020
PASSED BY THE CITY COUNCIL: March 24, 2020
PUBLISHED: March 27, 2020
EFFECTIVE DATE: April 1, 2020
ORDINANCE NUMBER: 2020-07