Ordinance No. 2021-15 Relating to 1st Qtr Budget & CIP-Approved 052521Page 1 of 2
ORDINANCE NO. 2021-15
AN ORDINANCE of the City of Bainbridge Island, Washington,
amending the 2021-2022 biennial budget and associated provisions of the
2021-2026 Capital Improvement Plan and providing for uses not foreseen
at the time the budget was adopted.
WHEREAS, on November 24, 2020, the City Council adopted the 2021-2022 biennial
budget via Ordinance No. 2020-31; and
WHEREAS, on February 23, 2021, the City Council adopted funding for carryover
items for work funded in 2020 but to be performed in 2021 via Ordinance No. 2021-08; and
WHEREAS, a number of situations have occurred during 2021 which require the City to
expend money on items, projects, and categories not included in the 2021 budget and to adjust
the 2021-2026 Capital Improvement Plan accordingly.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BAINBRIDGE
ISLAND, WASHINGTON, DOES ORDAIN AS FOLLOWS:
Section 1. Ordinance No. 2020-31 and the 2021 budget, as modified by Ordinance No.
2021-08, are amended as shown in the attached Exhibit A.
Section 2. In that some of the budget expenditures that are the subject of this ordinance
directly relate to the City’s 2021-2026 Capital Improvement Plan, the 2021-2026 Capital
Improvement Plan is hereby correspondingly amended as to the related expenditures that are the
subject of this ordinance, as described and shown in the attached Exhibit A.
Section 3. The City’s Finance Director is authorized and directed by this ordinance to
make the necessary changes to the 2021-2022 biennial budget and the 2021-2026 Capital
Improvement Plan. The Finance Director is further directed to make sufficient interfund equity
transfers from the appropriate funds to cover the added amounts authorized by this ordinance.
Section 4. Severability. Should any section, paragraph, sentence, clause, or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or
otherwise invalid for any reason, or should any portion of this ordinance be preempted by state
or federal law or regulation, such decision or preemption shall not affect the validity of the
remaining portions of this ordinance or its application to other persons or circumstances.
Section 5. This ordinance shall take effect and be in force five (5) days from its passage
and publication as required by law.
PASSED by the City Council this 25th day of May, 2021.
APPROVED by the Mayor this 25th day of May, 2021.
Page 2 of 2
Rasham Nassar, Mayor
ATTEST / AUTHENTICATE:
FILED WITH THE CITY CLERK: April 30, 2021
PASSED BY THE CITY COUNCIL: May 25, 2021
PUBLISHED: May 28, 2021
EFFECTIVE DATE: June 2, 2021
ORDINANCE NO: 2021-15
Attached: Exhibit A
2021 BUDGET AMENDMENTS
Presented to City Council
Approved on May _____, 2021
SUBJECT DESCRIPTION FUND /
Department
Change
amount
requested
Change to
Appropriation On-going
Business grants This item increases appropriation authority and
amends the 2021 budget for local business grants
approved by Council on February 23, 2021.
General Fund /
Finance
210,000$ Increase No
Council salary
Increase
This item increases appropriation authority and
amends the 2021 budget for Salary Commission
determination to increase Council salaries as stated in
a letter from the Salary Commission to City Council
dated April 19, 2021.
General fund / City
Council
200,000$ Increase Yes
City Hall Repairs This item increases appropriation authority and
amends the 2021 budget for professional design
services and additional car decking, plywood, and
insulation for City Hall Repair project as approved by
Council on April 13, 2021.
General Fund /
Public Works
90,602$ Increase No
Council Chamber
broadcasting
upgrades
This item increases appropriation authority and
amends the 2021 budget for activities related to the
City's computer equipment and various other IT
related needs for Council Chamber programming. This
project is eligible for PEG funding.
General Fund /
Information Tech
25,000$ Increase No
Interlocal agreement
for trail
maintenance
This item increases appropriation authority and
amends the 2021 revised budget for City of Bainbridge
Island and BI Metropolitan Parks & Recreation Distict
for trail construction, maintenance and other activities
related to the ILA approved by Council on January 26,
2021.
General Fund /
Executive
20,000$ Increase No
Electric Car Charging
Station
This item reduces the General Fund support for the
purchase and installation of an electric car charging
station. Overall project spending does not change.
General Fund /
Public Works
(25,000)$ Decrease No
TOTAL GENERAL FUND EXPENDITURE INCREASE 520,602$
Sustainable
Transportation Plan
This item increases appropriation authority and
amends the 2021 budget for amendment No.2 to the
Nelson Nygaard design services contract as approved
by Council on April 27, 2021.
Streets Fund /
Public Works
38,500$ Increase No
Electric Car Charging
Station
This item increases appropriation authority and
amends the 2021 budget for the purchase and
installation of an electric car charging station. This
item was approved as a carry over request from 2020.
Finance team has determined the operating expense
more appropriately fits in the Streets Fund as opposed
to the General Fund where the item was originally
budgeted.
Streets Fund /
Public Works
25,000$ Increase No
Exhibit A to Ordinance No. 2021-15
Ord_2021-15_Attachment_A_-_Q1_Budget_Amendments 1 of 3
SUBJECT DESCRIPTION FUND /
Department
Change
amount
requested
Change to
Appropriation On-going
Safe Routes to
School
This item increases appropriation authority and
amends the 2021 budget for the safer routes to school
implementation as approved by Council on January
26, 2021. Project spending is in the Street Fund and
project funding is from Council contingency budget.
Streets Fund /
Public Works
7,500$ Increase No
TOTAL STREET FUND EXPENDITURE INCREASE 71,000$
Traffic calming solar
powered speed
signs
This item increases appropriation authority and
amends the 2021 budget for the purchase of eleven
(11) solar powered radar speed signs as approved by
Council on March 9, 2021.
Transportation
Benefit Fund /
Public Works
70,000$ Increase No
Grow Avenue design
and traffiic calming
handbook
This item increases appropriation authority and
amends the 2021 budget for the development of a
City traffic calming policy handbook and an associated
preliminary design for calming and safety projects on
Grow Ave as approved by Council on March 23, 2021.
Transportation
Benefit Fund /
Public Works
35,000$ Increase No
Madison Avenue
Non-Motorized /
Utility project
This item increases appropriation authority and
amends the 2021 budget for the concept design
options and cost estimates for combining the Madison
Ave non-motorized and utility projects as approved by
Council on March 23, 2021.
Transportation
Benefit Fund /
Public Works
25,000$ Increase No
TOTAL TRANSPORTATION BENEFIT FUND
EXPENDITURE INCREASE 130,000$
Dry Fire Sprinkler
Replacement
This item increases appropriation authority and
amends the 2021-2026 CIP for the replacement of the
dry fire sprinkler at the Public Works Yard.
Capital
Construction Fund
/ Public Works
25,000$ Increase No
Country Club
Bulkhead
Reconstruction
This item increases appropriation authority and
amends the 2021-2026 CIP for the permit fee
associated with the Country Club Bulkhead
Reconstruction project that was postponed to 2023.
Capital
Construction Fund
/ Public Works
15,000$ Increase No
TOTAL CAPITAL CONSTRUCTION FUND EXPENDITURE
INCREASE 40,000$
Winslow Fire Flow
Improvements
This item increases appropriation authority and
amends the 2021-2026 Capital Improvement Plan for
the Winslow Fire Flow Improvement capital project.
This request moves project spending forward from
2022 to 2021. This request does not increase project
spending in total.
Water Fund /
Public Works
110,000$ Increase No
TOTAL WATER FUND EXPENDITURE INCREASE 110,000$
Ord_2021-15_Attachment_A_-_Q1_Budget_Amendments 2 of 3
SUBJECT DESCRIPTION FUND /
Department
Change
amount
requested
Change to
Appropriation On-going
Yeomalt Emergency
Repair
This item increases appropriation authority and
amends the 2021 budget for the drainage pipe repair
required on NE Yeomalt Point Drive. Resolution 2021-
06 Proclaiming and Declaring an Emergency at NE
Yeomalt Point Drive and Approving Emergency Work
was approved by Council on February 9, 2021.
Stormwater Fund /
Public Works
35,000$ Increase No
TOTAL STORMWATER FUND EXPENDITURE INCREASE 35,000$
TOTAL BUDGET AMENDMENTS 906,602$
Ord_2021-15_Attachment_A_-_Q1_Budget_Amendments 3 of 3
Date: May 11, 2021
To: City Council
Ellen Schroer, Interim City Manager
From: Kim Dunscombe, Budget Manager
Subject: 1st Quarter Budget Amendments
The Finance and Administrative Services Department brings budget adjustments to Council for
consideration on a regular basis. Attached for Council’s consideration is an ordinance with first
quarter budget amendments. The proposed ordinance also includes an amendment to the 2021
– 2026 Capital Improvement Plan. The following 15 budget amendments are proposed:
Capital Requests – 3 items, Total of $150,000
• Dry Fire Sprinkler Replacement – In December 2020, a leak developed in the dry fire
protection sprinkler piping system for the vehicle storage area at the Public Works O&M
Facility. An investigation revealed the piping system was beyond repair and in need of
total replacement. Total project cost is $60,000. Funding for part of this project will
come from the deferral of City Hall HVAC repair which is $35,000. This request is for the
remaining $25,000.
• Country Club Bulkhead Reconstruction Project – In the 2019-2020 Revised Budget this
operating project was planned for construction in 2020. As work progressed , it became
clear this qualified as a capital project. Through the 2021-2026 Capital Improvement
Plan development, Council made a motion to postpone this project until 2023.
Therefore, this project has no funding in 2021. However, since the project started in
2019, staff has spent a considerable amount of time and professional services for
project design required to continue for the application of Army Corps of engineer
permit. This $15,000 request would allow design work that is almost complete to
continue and be completed in 2021.
• Winslow Fire Flow Improvements – As part of the street and utility work planned for the
east side of Wyatt Way in conjunction with the Wyatt Way Reconstruction Project and
the Annual Drainage Projects, the staff have identified a critical water main
replacement/upgrade that could be efficiently added to the scope of work. Construction
funding for this project is included in the CIP, but staff is requesting shifting budget of
$110,000 from 2022 to fund the project in the current year. Total project cost does not
change.
Operating Request –11 items, $756,602
• Business Grants – On February 23, 2021 Council authorized a budget amendment for a
total of $210,000 for the following items:
o Establish a Bainbridge Island Small Business Relief Program in the amount of
$200,000.
o An agreement with Kitsap Economic Development Alliance to administer the
Bainbridge Island Small Business Relief Program in the amount of $5,000.
o An additional $5,000 for outdoor venue purchases.
• Council Salary – In a letter from the Salary Commission to City Council dated April 19,
2021 the Salary Commission legally determined, effective immediately, all Members of
City Council salary should be $36,000 per year and each Council-elected Mayor shall
receive $48,000 per year. A budget amendment in the amount of $200,000 is required
to cover additional salaries and associated benefits.
• City Hall Repairs – On April 13, 2021 Council approved a budget amendment in the
amount of $20,602 for needed additional services related to roof repair design,
submittal review, engineers’ estimate, change order evaluation, and inspection. Also, on
April 13th, Council approved a budget amendment in the amount of $70,000 for
additional car decking, plywood, and insulation in the lower roof area which was found
to have water damage due to a leaking mid-roof gutter and flashing.
• Council Chamber Broadcasting Upgrades – In the process of upgrading the audio-visual
control room in the Chambers, staff discovered required upgrades to Extron equipment,
which is a piece of hardware that tells the system what information is to feed the
broadcasts. Staff also identified the need for new monitors on the dais. In a ddition, we
added a new “Zoom hybrid” capability to the Chambers. This $25,000 adjustment allows
meeting participants to attend meetings from in the Chambers, or remotely via Zoom,
with both types of attendees appearing on the meeting broadcasts/recordings. These
upgrades are funded with Public, Education & Government (PEG) restricted cable fee
revenue.
• BI Parks Interlocal Agreement – On January 26, 2021 Council authorized a budget
amendment in the amount of $20,000 to support activities associated with execution of
the Interlocal Agreement (ILA) between the City and Bainbridge Island Parks District. The
ILA is a partnership intended to share resources and create efficiencies in performing
certain trail construction and maintenance, native planting and shor eline restoration,
landscaping, mowing, weeding, and other similar operations and functions.
• Sustainable Transportation Plan – On April 27, 2021 Council authorized a budget
amendment in the amount of $38,500 for the design professional services agreement
associated with the City’s sustainable transportation plan. The amendment is needed
for additional meetings with the Task Force and the Technical Advisory Committee, and
to extend the timeframe of the contract through September 2021.
• Safer Routes to School – On January 26, 2021 Council approved a budget amendment in
the amount of $7,500 for a proposed plan that would ease congestion associated with
the return-to-school plan. The proposed spending was from the Council Contingency
budget within the General Fund. Spending for this project is transportation related, and
therefore spent out of the Street Fund. This request increases Street Fund budget and
reduction of the Council Contingency budget by $7,500.
• Traffic Calming Solar Powered Speed Signs – On March 9, 2021 Council approved a
budget amendment in the amount of $70,000 for the purchase of 11 solar powered
radar speed signs to reduce vehicle speeds in locations where speeding has been
identified as a concern and there is a high presence of pedestrians and bicyclists.
• Grow Avenue Traffic Calming Design and Traffic Calming Handbook – On March 23, 2021
Council authorized a budget amendment in the amount of $35,000 for the following
three items;
o $15,000 for the development of an Island-specific traffic calming handbook for
reference in the development of neighborhood traffic calming projects.
o $10,000 for community engagement and a preliminary analysis of traffic calming
options for Grow Avenue.
o $10,000 for a preliminary analysis of traffic calming and safety enhancements at
the Grand Forest Miller Road crossing
o And formal solicitation of traffic calming requests from the community for
evaluation later in the year.
• Madison Ave Non-motorized and Utility Project – On March 23, 2021 Council authorized
a budget amendment in the amount $25,000 for the evaluation of combining three
priority projects (Madison Sidewalk, Village Basin Sewer Improvements, and Madison
Reconstruction) into one project for cost efficiencies and to mitigate limitations on staff
resources by focusing on a series of improvements along one corridor in a single project.
• Yeomalt Emergency Stormwater Repair – Resolution 2021-06 Proclaiming and Declaring
an Emergency at NE Yeomalt Point Drive was approved by Council on February 9, 2021
for $35,000. Winter storms accelerated the deterioration of existing drainage facilities in
NE Yeomalt Point Drive and caused local flooding of the public road and adjacent
property and homes. O&M crews provided 24-hour pumping operations.
Technical Request – 1 item, zero budget impact
• Electric Car Charging Station – This item was originally approved for funding during the
2020 Modified Budget process fall of 2019 and was recently approved to continue the
project through the 2020 carryforward ordinance. Funding for this project was planned
in the General Fund. After further discussion, Finance has determined the Street Fund is
more appropriate for this type of project. This request moves spending authority from
the General Fund to the Street Fund and does not increase over-all spending.
Thank you for your consideration of these requests.