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Kids In Concert - Cultural Funding Application 2025 COMBINEDCultural Funding Application Applicant Organization Name* Grant Request Type* Total Amount Requested (over 2-year period)* One Sentence Description of Request (e.g., "To support...")* Applicant Organization Name* Proposal Contact Person* Position/Title* Mailing Address* Phone Number * Applicant Organization Legal Status* Year Established* Proposal Summary Kids In Concert General Operating Support Project Support Capital Project 15,000 To support the creation of two additional chamber groups in response to growing community performance requests. Applicant Organization Information Kids In Concert Rebecca Marchand Executive Director City Bainbridge Island State / Province / Region WA Postal / Zip Code 98110 Country United States Street Address PO Box 11623 Address Line 2 4254222440 Legal Status of Applicant Organization Non Profit 2010 Organization Tax ID #* Fiscal Sponsor Organization Name Fiscal Sponsor Contact/Title Fiscal Sponsor Email Fiscal Sponsor Phone Fiscal Sponsor Tax ID # Fiscal Sponsor Mailing Address City of Bainbridge Island Funding Please list year(s) and award amount of other funding received from the City of Bainbridge Island. Include HumanServices (HS), Lodging and Tourism Tax (LTAC) funding, Cultural Funding (CF), and/or any other grant or contractfunding. 2025 2024 2023 2022 2021 LTAC HS CF Other I. Organizational Overview* 80-0652894 Fiscal Sponsor Information (If applying with fiscal sponsor) City State / Province / Region Postal / Zip Code Country Street Address Address Line 2 Please provide a brief history of your organization and an overview of the programs and services you currently provide.(Limit 1,500 Characters) Founded in 2010, Kids in Concert (KIC) is a barrier free (no tuition, no experience, no audition) nonprofitmusic education program based in North Kitsap, inspired by El Sistema, the international movement that usesmusic as a vehicle for social change. KIC provides high-quality string orchestra instruction and performance opportunities for youth, regardless of financial means. What began as a small after-school program has growninto a joyful community of nearly 90 students representing diverse cultural and economic backgrounds fromBainbridge Island, Suquamish, Indianola, Kingston and Poulsbo. Our core program offers year-round ensemble rehearsals, group lessons, and chamber music, guided by professional teaching artists and mentors. In addition to musicianship, KIC emphasizes leadership, teamwork,and personal growth, helping students build confidence and resilience through music-making. Studentsperform regularly in the community, bringing live music to senior center on BI, Leadership Circle performance for BCF, and share their artistry through an annual gala concert. KIC’s mission is to ensure that every child has access to music education, using orchestra as a model forinclusivity, collaboration, and joy. IIa. Diversity, Equity, Inclusion, And Accessibility* IIb. Diversity, Equity, Inclusion, And Accessibility* Does the work of your organization contribute to a more diverse, equitable, inclusive, and accessible Bainbridge Island?Is so, please describe. (Limit 1,500 Characters) Our program is entirely tuition-free for all students, and we provide instruments, mentorship, and social emotional curriculum. Currently, 25% of our students come from low-income families. By removing financial barriers, KIC opens the door for youth who might not otherwise have the opportunity to study music. Our ensembles reflect cultural and economic diversity, creating a learning community that models inclusivity and equity. Students from Bainbridge Island and the broader North Kitsap region come together to collaborateas equals, fostering belonging, teamwork, and mutual respect across differences. We have approximately 45% BIPOC representation and 18% tribal. Additionally, self-reported data supports that approximately 50% of our students and staff identify as neurodiverse and 37% as LGBTQ+. We extend accessibility beyond our student body through multiple free community concerts each year andadditional outreach, including the Saturday Sing-Along at BIMA. Last year, our partnership with the SeattleSymphony brought a free side by side concert to the Kitsap Community at the NK Auditorium. These events provide intergenerational audiences with accessible, joyful live music. Our teaching practices also prioritize inclusion for neurodivergent learners and students with varied learning styles. Through this work, KIC advances diversity, equity, inclusion, and accessibility while helping youth grow intocompassionate, resilient leaders. Have members of your organization (staff, leadership, board, etc.) worked towards greater understanding of diversity,equity, inclusion, and accessibility issues? This may include trainings, conversations, workplans, actions taken, or other strategies you have employed to address sociocultural barriers to equity within your organization and its programs andservices. If so, please describe. (Limit 1,500 Characters) Since our inception, Kids in Concert (KIC) has prioritized representation, belonging, and inclusion as central to our mission. Our very first partnership was with the Suquamish Tribe, reflecting our commitment to honoring and uplifting the diverse cultures that make up our community. From the beginning, we have sought to create a program where all students feel seen, valued, and supported, regardless of background or means. This commitment continues to shape our leadership and practices today. A KIC board member recently met with the City of Bremerton’s Diversity, Equity, and Inclusion lead to deepen our understanding and apply best practices within our organization. We have also worked intentionally to increase representation on our board so that our leadership reflects the diversity of our student body and the broader Kitsap community. Three ofour eight board members are tribal, one is an immigrant, and we have diverse financial representation on ourboard. Our staff and teaching artists actively engage in conversations on equity and accessibility, with particular focuson supporting neurodivergent learners and removing barriers to participation. Through these actions, KIC is building on its founding values to remain a place of belonging, inclusivity, and joy for students and the community alike. III. Scope of Work* Please provide a scope of work to the services you plan to provide for your project or general operating, whichever youare applying for. A scope of work lists the activities, deliverables, outcomes, and goals to be accomplished under anagreement. Activities: This is the work that will be accomplished with the requested budget. It should include the who, what, when, where, and how the recipient implements the work. Deliverables are the items produced under the agreement. These are tangible evidence of the work done and alignedthe activity’s progress with meeting the expected outcomes. This can include reports, workshops, outreach materials, evaluations, and other relevant products. Outcomes are the measurable results of your work. Outcomes can be estimated based on the planned activities and schedule and should be measured and reported on throughout the agreement period. Your application should alsoindicate how you plan to measure these outcomes to track success. Goals are the big-picture benefits or changes you anticipate as a result of meeting your estimated outcomes. All applications should include a goal statement that identifies a community need and how the organization works toaddress it. Keep the following in mind: - Categorize your task work into activities. - Determine the cost for each activity and a plan to track spending. - Align your activities with a schedule that provides sufficient time to complete the planned work. - Identify key deliverable(s) for each activity and target dates for their completion.- Identify and estimate at least one measurable outcome and how it will be measured. - Relate each activity to a specific goal. (Limit 6,000 Characters) Kids in Concert (KIC) seeks to expand its chamber music offerings to meet growing community demand for smaller ensemble performances and enhanced student learning opportunities. Our goal is to provide additional high-quality, tuition-free chamber music ensembles and experiences that build youth musicianship, leadership, and collaboration skills. This expansion will also increase our capacity to bring live music to Bainbridge Island in response to the recent increase in partnership requests. It addresses the community need for accessible, engaging youth music experiences and strengthens KIC’s role as a cultural resource and inclusive educational program. Activity 1: Formation of Two New Chamber Ensembles in 2026 and 2027 Who: KIC teaching artists, program director, and selected students What: Identify student participants to form two new chamber ensembles When/Where: Weekly rehearsals during the school year at KIC rehearsal spaces; performance preparation aligns with the community event calendar How: Students will be selected based on interest, skill, and ensemble balance. Teaching artists will guide rehearsals, focusing on technique, collaboration, and repertoire development Deliverables: Two fully-formed chamber ensembles by October 15 Rehearsal schedule and lesson plans for the school year Documentation of student participation and progress Outcomes: At least 15 students participate in new chamber ensembles by 2027 Each ensemble completes a minimum of 20 rehearsals and three public performances annually Student musicianship and collaboration skills improve, measured via instructor assessments and self- reflection surveys Goal Alignment: Expands equitable access to chamber music education, develops leadership and teamwork, and increases community music offerings Activity 2: Community Performance Engagement Who: Chamber ensembles, teaching artists, program director, development coordinator What: Schedule and perform at local events When/Where: Three or more community events per year; venues include KIC concerts, Fieldstone, Town and Country, and three Saturday Sing-Alongs in partnership with the Bainbridge Piano Guild, KidiMU, and BIMA How: Ensembles will prepare repertoire tailored to audiences, coordinate logistics with event hosts, and promote performances to local communities D li bl Character Counter Deliverables: Minimum of three additional community performances annually Audience engagement metrics (attendance, photos, and video documentation) Outcomes: Reach at least 300 additional community members through live chamber music performances Increase visibility and engagement of KIC students and programs Positive audience feedback demonstrating enhanced community access to youth music Goal Alignment: Provides meaningful performance opportunities for students, strengthens community engagement, and increases access to high-quality youth music experiences Activity 3: Evaluation and Reporting Who: Program director, teaching artists, and administrative staff What: Track rehearsal attendance, performance participation, and skill development; gather qualitative and quantitative feedback from students, families, and audiences When/Where: Ongoing throughout the program year; final evaluation completed after end-of-year performances How: Use attendance logs, instructor assessments, and surveys Deliverables: End-of-year report summarizing participation, skill growth, and community impact Recommendations for future program improvements Outcomes: Documented evidence of increased student engagement, musical growth, and community reach Data to inform ongoing program development and funding decisions Goal Alignment: Ensures accountability, measures program effectiveness, and supports continuous improvement to maximize educational and community impact Budget The largest expense for expanding our chamber groups is teaching artist wages for instruction throughout the program year, totaling approximately $9,000. Additional expenses include approximately $300 for sheet music and $1,500–$2,000 for instrument and bow restringing/re-hairs for each of 2026 and 2027. Overall Anticipated Outcomes and Goals Expand chamber music participation to 15 students over two years Complete at least 20 rehearsals and nine public performances across new ensembles Engage 300 or more new community members through live music Strengthen inclusion, leadership, collaboration, and musicianship for students of diverse backgrounds Reinforce KIC’s role as an accessible, equitable, and culturally vibrant music program for Bainbridge Island and surrounding communities IV. Community Needs that Your Organizations Meets* V. City Cultural Funding Goals Alignment* What needs in the community are addressed by your organization? How does your organization meet these needs? How does the proposed project or program specifically meet these needs? If possible, please cite relevant and up-to- date City documents, demographic or research sources, etc. For general operating support requests, describe overall how your organization meets that community need. Please also explain how the proposal prevents duplicating other services for Bainbridge Island residents. (Limit 3,000 Characters) Bainbridge Island and the greater North Kitsap community have limited access to high-quality, tuition-freemusic education that is inclusive of diverse identities and learning styles. Families can face financial or logistical barriers. Music education supports academic growth, social-emotional development, and community engagement, yet access is uneven. Kids in Concert (KIC) addresses these needs by providing a fully tuition-free string orchestra program for allstudents, offering instruments, supplies, and performance attire at no cost. Our ensembles fostercollaboration, leadership, and confidence, with approximately 45% of students identifying as BIPOC, visible queer representation, and welcoming spaces for neurodiverse learners. KIC maintains a strong presence on Bainbridge Island while serving the broader North Kitsap area. Our freeconcerts are open to Bainbridge residents and have included partnerships with Amabile Concerts twice lastyear and performances at Fieldstone Retirement. This year KIC has already received four additional requests for live chamber performances on Bainbridge Island, demonstrating community demand for accessible, youth-led music experiences. The proposed project to create two additional chamber ensembles directly meets these needs by expanding small-group instruction, individualized mentorship, and community performances. KIC complements existing arts programs by offering tuition-free, inclusive, and sustained youth music education, filling a unique gapwithout duplicating services. Please describe how this proposal aligns with: - Goals in the cultural element of the City’s Comprehensive Plan - Values related to climate adaptation/mitigation (including sustainable transportation) - Values related to equity and inclusion (Limit 1,500 Characters) This proposal aligns closely with the City of Bainbridge Island’s Comprehensive Plan goals to support vibrant, accessible cultural experiences and strengthen the local creative economy. By expanding chamber musicofferings, Kids in Concert (KIC) increases the availability of high-quality, tuition-free arts education for youthand brings live performances to Bainbridge Island residents, fostering a more engaged and culturally enriched community. KIC advances equity and inclusion by serving a diverse student body (approximately 45% BIPOC, with visiblequeer representation and welcoming spaces for neurodiverse learners) and removing financial and logisticalbarriers through free tuition, instruments, and support for transportation (including Hyla and Suquamish busing and Kingston Middle School carpools). While our program naturally promotes sustainable practices by using local rehearsal and performance spaces,our primary alignment with climate and sustainability values is through building enduring, community-basedcultural engagement that minimizes the need for long-distance travel for both participants and audiences. By connecting high-quality youth music education with equitable access and community participation, KIC directly supports the City’s cultural, economic, and inclusion priorities. VI. Imapct* VII. Organizational Capacity* VIIIa. 2026 Proposed Contract Metrics Awardees will enter into a contract with the City and report back quarterly on what you have achieved. Please list 2 outputs that you have the capacity to monitor and report on over the two-year contract period. These should be“Outputs” which are defined as the number served or amounts of service provided. They are quantitative in nature. They How does this proposal improve services on Bainbridge Island? Specifically, how will it: - Involve significant community participation - Create access to human services activities for underserved or underrepresented groups of people - Strengthen organizational capacity; and/or foster opportunities for collaboration with the human services sector? (Limit 6,000 Characters) This proposal will significantly enhance cultural services on Bainbridge Island by expanding youth chambermusic opportunities, increasing both participation and visibility of KIC’s programs in the community. By creating two additional chamber ensembles, more students will engage in small-group, high-quality instruction that emphasizes collaboration, leadership, and musicianship. These ensembles will perform regularly in free public concerts on Bainbridge Island, including community-requested events such as the Saturday Sing-Along at BIMA, as well as outreach performances at local retirement communities and other venues. Theseperformances actively involve the community and foster meaningful engagement with youth arts. The project creates access for underserved and underrepresented groups. KIC’s student body includes approximately 45% BIPOC youth, visible queer representation, and a significant number of neurodiverse learners. By offering tuition-free participation, instruments, and supplies, and by removing transportationbarriers through Hyla and Suquamish busing and a Kingston Middle School carpool, KIC ensures equitableaccess for students who might otherwise be unable to participate. This approach not only opens cultural participation to all students but also introduces diverse audiences on Bainbridge Island to inclusive, youth-ledmusic performances. The proposal strengthens KIC’s organizational capacity by allowing us to serve more students while providing additional leadership and mentorship opportunities for teaching artists and student leaders. Small-group ensembles allow teaching artists to provide individualized instruction, fostering skill growth and engagement. Italso enables KIC to respond more flexibly to community requests, building stronger relationships with cultural institutions and audience groups. The project fosters collaboration across the cultural sector. KIC has existing partnerships with Amabile Concerts, Fieldstone Retirement, and BIMA, and the new chamber ensembles will increase opportunities forcollaborative programming, co-performances, and outreach. By expanding our offerings, KIC contributes to a more interconnected arts ecosystem, enhancing both the quality and reach of cultural experiences onBainbridge Island. Overall, this proposal improves services by: * Expanding youth participation in high-quality, tuition-free music programs. * Increasing accessible, inclusive cultural experiences for residents of all ages.* Strengthening organizational capacity and instructional quality through small-group ensembles. * Building sustainable collaborations with other cultural organizations, expanding audience reach, and enriching the Island’s cultural landscape. Please explain how this service will continue operating during and after the funding period. Please explain how the City’s funds would be used responsibly. (Limit 1,500 Characters) The chamber music program will continue operating beyond the funding period by leveraging a combination ofongoing community support, teaching artist engagement, and existing KIC infrastructure. Teaching artists andprogram staff are committed to maintaining the ensembles and community performances, and established rehearsal spaces and administrative systems ensure continuity. City funds will be used directly to expand and sustain high-quality, tuition-free chamber music experiences. The largest portion will support teaching artist wages, ensuring expert instruction and consistent rehearsal schedules. Additional funds will cover essential program materials such as sheet music and instrument maintenance, ensuring students have the resources needed to succeed. All expenditures will be tracked andreported.KIC is in a capacity building campaign through 2024 and 2025, investing in full time staff (addition of a full time education director and part time community coordinator) to support the program and community needs. In 2025, KIC hired it's first full time Executive Director. This board approved capacity building campaign is funded in part by board-approved transfer of funds from our investment account. This was a gift bestowed upon KICin 2022 to be used for program development. should be easily measurable for your organization. All organizations must provide the number of unduplicatedBainbridge Island residents served per year, and the title of that metric is filled in for you. Metrics*Q1 Q2 Q3 Q4 Total* VIIIb. 2027 Proposed Contract Metrics Awardees will enter into a contract with the City and report back quarterly on what you have achieved. Please list 2 outputs that you have the capacity to monitor and report on over the two-year contract period. These should be“Outputs” which are defined as the number served or amounts of service provided. They are quantitative in nature. They should be easily measurable for your organization. All organizations must provide the number of unduplicated Bainbridge Island residents served per year, and the title of that metric is filled in for you. Metrics Q1 Q2 Q3 Q4 Total IXa. 2026 Proposed Use of Funds Please complete this table below. The Total column should equal the total cost of delivering your program. Expense Category Amount Covered by City Cultural Funding Request (Column A)* Amount Covered by Other Funding (Column B)* Total (A + B)* Staff Costs (Salaries, Benefits,Taxes, Training, etc.) Professional Services /Consultants / Contractors Program Supplies Other Operating Expenses (e.g.,Technology, Rent, Equipment,Insurance) Scholarships Other Total IXb. 2027 Proposed Use of Funds Please complete this table below. The Total column should equal the total cost of delivering your program. Expense Category Amount Covered by City Cultural Funding Request (Column A)* Amount Covered by Other Funding (Column B)* Total (A + B)* 1 additional chamber group created; 5 musicians (for a total of 2 chamber groups and 10 musicians) 5 5 3 free community performances 0 1 1 1 3 0 0 1 additional chamber group created; 5 musicians (for a total of 3 chamber groups and 15 musicians) 5 5 6 free community performances 2 2 1 1 6 6,000 3,000 9,000 0 0 0 0 300 300 1,500 0 1,980 0 0 0 0 0 0 7,500 3,000 11,280 Staff Costs (Salaries, Benefits,Taxes, Training, etc.) Professional Services /Consultants / Contractors Program Supplies Other Operating Expenses (e.g.,Technology, Rent, Equipment,Insurance) Scholarships Other Total Comments on Other Funding Sources X. Stories of Impact* Board of Directors List Include names and titles of current members, as well as any open positions. Name *Title* 6,000 3,000 9,000 0 0 0 0 300 300 1,500 0 1500 0 0 0 0 0 0 7,500 3,500 10800 Of the amounts listed in Column B, do you have any funds committed to date? If yes, please list sources and amountsbelow. If no, please describe where you expect to secure these funds from, and how you know you can raise those funds. We are grateful for our partnerships with Bainbridge Community Foundation, Norcliffe Foundation and the Suquamish Foundation. This year, we were excited to receive additional funding through ArtsWA. These partnerships help sustain core program expenses including music instruction, instruments, and programmaterials. In addition, we are actively engaging with the Women’s Giving Circle and are hopeful to securefunding through their upcoming cycle. To ensure we have a diverse funding stream, we have worked to cultivate a donor circle for continued support and connection to philanthropic giving goals. To further support our programs, our young musicians participate in an annual Practice-a-thon, which combines community engagement with student dedication; last year, this effort raised $5,000. We also host our Annual Gala, A Night to Delight, our largest fundraiser of the year, which ensures continued access to high-quality music education for all students, regardless of financial means. These combined resources allowus to maintain our no-tuition model, cover essential operating costs, and serve a diverse community of young musicians. Please provide a testimonial(s) or narrative(s) that demonstrates the impact of your organization’s work. (Limit 750Characters) Joining the chamber group has been an amazing experience. I had never played in a small ensemble before, and it challenged me to listen, collaborate, and communicate in a different way. Each rehearsal pushed me to improve not just my technique but my confidence, focus, and musical expression. Being part of a tight-knitgroup taught me teamwork, patience, and how to support others while pursuing excellence together. Thefriendships, mentorship, and shared joy of making music created a sense of belonging that has shaped both my growth as a musician and my life beyond the stage. This past year, performing as a chamber group in ourcommunity has been such a cool way to represent KIC and develop my skills. Gabi Pinto President Sue Sommers Vice President Pam BergLundh Secretary Ellen Briggs Treasurer Ellie Mansfield Member Sydney Erikson Member Nigel Lawrence Member Current Staff List Include names and titles of current members, as well as any open positions. Name *Title*Work Status* Rebecca Marchand Executive Director Full Time Part Time Volunteer Other Kirsten Bransen Myer Program Director Full Time Part Time Volunteer Other Laura Milleson Artistic Director Full Time Part Time Volunteer Other Any Torres Education Director Full Time Part Time Volunteer Other Deborah Hobden Development Coordinator Full Time Part Time Volunteer Other Kylie Cordado Teaching Artist Full Time Part Time Volunteer Other Barbara Deppe Teaching Artist Full Time Part Time Volunteer Other Susan Milleson Teaching Assistant Full Time Part Time Volunteer Other Tom Monk Teaching Artist Full Time Part Time Volunteer Other Christine Edwards Teaching Artist Full Time Part Time Volunteer Other Wyatt Marchand Student Teacher Full Time Part Time Volunteer Other River Milleson Student Teacher Full Time Part Time Volunteer Other Amelia BergLundh Student Teacher Full Time Part Time Volunteer Other Emma Rogers Student Teacher Full Time Part Time Volunteer Other Leo Smause Student Teacher Full Time Part Time Volunteer Other Corina Sigo Student Teacher Full Time Part Time Volunteer Other Kim Georlitz Teacher Full Time Part Time Volunteer Other Operating Budget* Organizational Statement of Activities* Organizational Statement of Financial Position * Top Five Funding Sources Please prepare a list of your five largest income sources in your past two fiscal years – this may be a single funder,donor, fundraising event, community appeal, etc. We are trying to get a sense of where most of your funding comes from. Name *Amount* Naomi Nichols Teacher Full Time Part Time Volunteer Other Pam LundBergh Parent Volunteer Full Time Part Time Volunteer Other Ellie Mansfield Parent Volunteer Full Time Part Time Volunteer Other Scott Marchand Volunteer Full Time Part Time Volunteer Other For your current fiscal year. If you work with a fiscal sponsor or are a division of a larger organization, please include theoperating budget specifically for your entity or division. KIC Final Budget 2025 (1).pdf 179.68KB This is sometimes referred to as Income and Expense Statement. Please provide a statement for your most recently-completed fiscal year for your organization. If you work with a fiscal sponsor or are a division of a larger organization,include a statement specific to your entity or division. 2024 PNL.pdf 439.51KB This is sometimes referred to as a Balance Sheet. Please provide a statement for your most recently completed fiscalyear for your organization. If you work with a fiscal sponsor or are a division of a larger organization, include astatement specific to your entity or division. 2024 Balance Sheet.pdf 89.46KB Annual Gala Event 181,000 One Call For All 60,565 Kitsap Great Give 43,699 IRS Determination Letter of 501(c)(3) Nonprofit Status * Authorized Signature Name* Authorized Signature* Date Fiscal Sponsor Name (If applying with fiscal sponsor) Fiscal Sponsor Authorized Signature (If applying with fiscal sponsor) Date Is the Applicant One of the Following?* Does the proposed fund expense occur during the two year funding cycle?* Does the Applicant NOT have a Board Member, Officer, or Staff Member Serving on the Lodging Tax Advisory Committee?* Materials Checklist (Have all been provided?) Community Appeal 59,182 Bainbridge Community Foundation 22,500 nonprofit letter copy.pdf 132.94KB Rebecca Marchand 9/26/2025 Sign 9/26/2025 Eligibility Vertification Nonprofit - 501(c)(3) with two-year history of continuous operation Nonprofit - 501(c)(3) without two-year history of continuous operation but with a fiscal sponsor Entity without 501(c)(3) with a fiscal sponsor that is a 501(c)(3) with two years of continuous operation Yes No Yes No Applicant Information Narrative Board of Director List Current Staff List Operating Budget Statement of Activities Statement of Financial Position Top Five Funding Sources IRS Determination of Nonprofit Status Authorized Signatures Based on the Provided Information, is the Applicant Eligible to Receive Funding?* Review by City Staff (Insert Full Name)* Date Notes Yes No Adam Nebenzahl 9/26/2025 12 Months Income Fundraisers $ 160,545 Grants 70,500 Sponsorships 5,000 Other Individual Donations 22,800 Fee for Service 6,700 Interest Income 25,966 Additional Funding Att. To ED 35,000 Board Designated Fund Transfers 179,000 Total Income 505,511 Expenses Fundraising Costs 23,675 Program Costs Payroll 426,375 Other Program Costs 41,950 Total Program Costs 468,325 Support Costs 12,491 Total Expenses 504,491 Net Surplus $ 1,020 Kids In Concert Calendar Year 2025 Budget