Ovation! Performing Arts Northwest - Cultural Funding Application 2025 COMBINEDCultural Funding Application
Applicant Organization Name*
Grant Request Type*
Total Amount Requested (over 2-year period)*
One Sentence Description of Request (e.g., "To support...")*
Applicant Organization Name*
Proposal Contact Person*
Position/Title*
Mailing Address*
Phone Number *
Applicant Organization Legal Status*
Year Established*
Proposal Summary
Ovation! Performing Arts Northwest
General Operating Support
Project Support
Capital Project
40,000
To support operating costs as we expand our programming
and absorb increasing costs.
Applicant Organization Information
Ovation! Performing Arts Northwest
Margaret Johnston
Vice President of the Board of Directors
City
Bainbridge Island
State / Province / Region
WA
Postal / Zip Code
98110
Country
United States
Street Address
600 NE Ericksen Ste 103
Address Line 2
4255034185
Legal Status of Applicant Organization
501(c)(3) non-profit
2003
Organization Tax ID #*
Fiscal Sponsor Organization Name
Fiscal Sponsor Contact/Title
Fiscal Sponsor Email
Fiscal Sponsor Phone
Fiscal Sponsor Tax ID #
Fiscal Sponsor Mailing Address
City of Bainbridge Island Funding
Please list year(s) and award amount of other funding received from the City of Bainbridge Island. Include HumanServices (HS), Lodging and Tourism Tax (LTAC) funding, Cultural Funding (CF), and/or any other grant or contractfunding.
2025 2024 2023 2022 2021
LTAC
HS
CF
Other
I. Organizational Overview*
20-0035118
Fiscal Sponsor Information (If applying with fiscal sponsor)
City State / Province / Region
Postal / Zip Code Country
Street Address
Address Line 2
7500 7500 7500 7500 12000
Please provide a brief history of your organization and an overview of the programs and services you currently provide.(Limit 1,500 Characters)
Ovation! Performing Arts Northwest was founded in 2003 as a volunteer organization with a working board. Tothis day, Ovation! still operates without paid employees. Our mainstage musical theatre productions reachthousands of people per year through our productions and educational programs.
Ovation! has persisted in its ability to produce excellent work in shared venues using primarily volunteers with
a wide range of experience. As a teaching organization, we welcome and nurture performers with little to nostage experience. Our auditions are intentionally crafted to lower the barrier to entry and to create a lessformal, more accessible audition experience. We encourage participation from our diverse local community
and those who do not have the means to afford formal training.
Aside from our mainstage productions, our educational arm offers summer musical theatre camps, Gleecamps, and acting classes. In the process, we instill poise and confidence in young people. We believe that allshould have access to the arts regardless of socioeconomic status. We keep our tuition fees low and provide
scholarships to those who might otherwise not be able to afford classes, camps, and other experiences.
Finally, our Crescendo adult choir welcomes singers of all abilities and holds two free community concerts per
year, a spring concert and a holiday concert. Crescendo also gives back to the community by singing at senior
living facilities and Vitalize Kitsap.
IIa. Diversity, Equity, Inclusion, And Accessibility*
IIb. Diversity, Equity, Inclusion, And Accessibility*
Does the work of your organization contribute to a more diverse, equitable, inclusive, and accessible Bainbridge Island?Is so, please describe. (Limit 1,500 Characters)
Diversity, equity, inclusion, and accessibility are core values of Ovation! Performing Arts Northwest. Forexample, we are taking action to specifically enable equity, inclusion, and accessibility for our diverse
neurodivergent community members by offering relaxed performances of our mainstage shows where autistic
and other neurodivergent community members can enjoy a performance in the main auditorium, alongside
their community, due to modifications to the performance and audience environment. We partner with
Bainbridge Island-based nonprofit Neurodiversity Allies and Seattle-area nonprofit Sensory Access to makethis happen.
Looking at a different aspect of performance, as a teaching organization, we strive to make sure that our
audition and casting processes are inclusive and accessible to everyone who’s interested in performing. We
do not require any type of stage experience in order to audition, and we often have first-time performers in ourshows; for example, the lead actor in our January 2025 production of “You’re a Good Man, Charlie Brown”was a first-time performer and got amazing reviews. Our auditions are low-stress and generally do not require
theatre resumes, headshots, or video applications, all of which can be offputting to newer performers; westrive to create a friendly environment at auditions and often will give newer performers (especially kids) a
second chance to sing or act if they had a hard time due to nerves.
Have members of your organization (staff, leadership, board, etc.) worked towards greater understanding of diversity,equity, inclusion, and accessibility issues? This may include trainings, conversations, workplans, actions taken, or other
strategies you have employed to address sociocultural barriers to equity within your organization and its programs and
services. If so, please describe. (Limit 1,500 Characters)
Over the past few years, it has been increasingly well understood in the performing arts community thatneurodivergent audiences are just as entitled to access to theater performances as those who aren’tneurodivergent. We have worked with partners Neurodiversity Allies and Sensory Access to gain a better
understanding of the needs of the neurodivergent community attending theatrical performances, and we have
committed to offering relaxed performances for this community of each of our mainstage productions. We
believe that anyone and everyone should be able to access live theatre.
III. Scope of Work*
Please provide a scope of work to the services you plan to provide for your project or general operating, whichever youare applying for. A scope of work lists the activities, deliverables, outcomes, and goals to be accomplished under anagreement.
Activities: This is the work that will be accomplished with the requested budget. It should include the who, what, when,
where, and how the recipient implements the work.
Deliverables are the items produced under the agreement. These are tangible evidence of the work done and alignedthe activity’s progress with meeting the expected outcomes. This can include reports, workshops, outreach materials,
evaluations, and other relevant products.
Outcomes are the measurable results of your work. Outcomes can be estimated based on the planned activities and
schedule and should be measured and reported on throughout the agreement period. Your application should alsoindicate how you plan to measure these outcomes to track success.
Goals are the big-picture benefits or changes you anticipate as a result of meeting your estimated outcomes.
All applications should include a goal statement that identifies a community need and how the organization works toaddress it. Keep the following in mind:
- Categorize your task work into activities. - Determine the cost for each activity and a plan to track spending. - Align your activities with a schedule that provides sufficient time to complete the planned work.
- Identify key deliverable(s) for each activity and target dates for their completion.- Identify and estimate at least one measurable outcome and how it will be measured. - Relate each activity to a specific goal.
(Limit 6,000 Characters)
Goal: Increase access to the theatrical and musical arts for residents of Bainbridge Island.
Activities:
Mainstage productions: We aim to produce two large mainstage musicals each year, plus at least one
concert show or revue. These will provide opportunities for community members to perform or to be
backstage or production crew, as well as opportunities to attend performances.
Schedule: This changes slightly depending on venue availability, but in general, we plan to do one big
show in January and one in July, plus a concert show or revue in each fall. We are just starting to
plan our season for 2027, and our 2026 season is as follows:
“Into the Woods”, January 2026; rehearsals begin October 2025
“The Lightning Thief: The Percy Jackson Musical”, July 2026; auditions in February 2026;
rehearsals begin in April 2026
a Halloween-themed concert show, October 2026; auditions in August 2026, rehearsals begin in
September 2026
Deliverables: the shows themselves, and the milestones along the way which are managed by our
volunteer production managers
Outcomes:
While artistic success of mainstage productions can be difficult to quantify and measure, financial
success is not. Mainstage productions often do not generate net income; therefore, here we define
success as bringing in enough revenue through ticket sales, sponsorships, and audience
donations to cover the costs of the production. Greater success would be in bringing in enough
over that goal to contribute toward our ongoing operating costs.
We currently employ surveys to gather feedback on our classes, camps, and choirs. We plan to
deploy these as well for the cast, crew, and orchestra of our productions. With these, we can
measure satisfaction and personal growth, create metrics tracking first-time performers and crew,
and identify areas for improvement in our own processes.
Camps and classes: We aim to continue our successful summer Glee camp and to add a summer
theater camp for kids and classes for adults.
Schedule: We have tried several times to run Glee camp at other times of the year, such as
Presidents’ Day break and spring break and have found that we don’t get enough enrollment for
these classes due to kids’ vacation schedules, so we have decided that for offerings for kids, we’ll
continue to focus on the summer months. For adults, we are looking at expanding our offerings and
utilizing down time in our studio between rehearsal cycles by offering classes on weekends or
Character Counter
ut g do t e ou stud o bet ee e ea sa cyc es by o e g c asses o ee e ds o
evenings in late winter/early spring and late summer.
Adult acting class: Feb-March 2026
Summer theater camp: July 2026
Glee camp: August 2026
Adult acting class: July-August 2026
Deliverables: the classes themselves.
Outcomes:
For our classes and camps, we are easily able to track student/participant hours and the number of
participants. Financial success is defined by whether the costs of putting on the class or camp is
covered by tuition fees, and if so, how much extra the camp or class is able to contribute toward
operating costs.
We’re able to measure participant satisfaction via the surveys we send out to every participant at
the end of each class or camp. We ask quantitative questions about the participants’ experience,
and we ask whether they would be interested in participating in future camps or classes. The
quantitative questions are on a scale of 1-5, and we aim for at least a 4 average response to these,
as well as to the question of whether respondents would attend another class.
Crescendo: We aim to continue our popular adult choir, providing opportunities for singers as well
performances for island residents including seniors and neurodivergent community members. We are
expanding our choir education this year by offering short music theory classes for choir members; these
are included in their tuition and aim to give folks who don’t already read music a chance to learn the
basics.
Schedule:
Fall session: September through December
Spring session: January through May
Deliverables: free public concerts in December and May, plus smaller shows for senior living homes
and Vitalize Kitsap/Stephens House in November/December and April/May
Outcomes: see Camps and classes, above. We use the same evaluation systems vis-a-vis financial
success and participation satisfaction.
IV. Community Needs that Your Organizations Meets*
V. City Cultural Funding Goals Alignment*
What needs in the community are addressed by your organization?
How does your organization meet these needs?
How does the proposed project or program specifically meet these needs? If possible, please cite relevant and up-to-
date City documents, demographic or research sources, etc. For general operating support requests, describe overall
how your organization meets that community need.
Please also explain how the proposal prevents duplicating other services for Bainbridge Island residents.
(Limit 3,000 Characters)
As an organization dedicated to the performing arts, our mission is to create and present quality theatrical andarts education experiences by and for our community. For young people, we know that experience in the
performing arts builds self-esteem, improves academic performance, and increases creativity, and we believe
that this is true for adults as well. We provide opportunities and education for community members who aren't
seasoned performers but who want to try out their talents. Whether this is in a class setting, Crescendo or in a
production, we strive to meet people where they are and help them achieve their theater goals.
Other theatre programs on Bainbridge Island increasingly focus on recruiting talent from Seattle in order to
provide quality entertainment for our community members. We agree that this is valuable. However, Ovation
emphasizes being a teaching program and being inclusive of Bainbridge Island and Kitsap County talent, even
when experience levels are light. We believe the community need for education and participation are just asimportant as the entertainment value and that a community theatre should be for and by the community.Therefore, we focus on hiring production crew and instructors who are from Bainbridge Island and Kitsap
County. Our class and camp instructors this past year are all Bainbridge-based, and the majority of ourproduction cast, crew, and musicians are as well.
We strive to build confidence and provide entry-level opportunities for community members who want to enjoy
theatre and music but aren’t certain of their skills. For example, our Crescendo Choir is for adults of any skill
level, with no auditions required, nor the ability to read music. Participating in our joyous, collaborative choirbuilds confidence, so that our choir members often go on to join the cast of our concert shows and mainstage
productions. A similar effect can be seen in our summer Glee camps; these are very popular and well-
attended, and the kids who participate often enjoy the experience so much that they go on to audition for our
mainstage productions and concert shows.
We prioritize being inclusive of all community members, including neurodivergent and/or disabled community
members, as outlined in the DEIA section. We feel strongly that neurodivergent community members shouldbe able to participate alongside their community members, whether that be in the main auditorium or on stage.
Please describe how this proposal aligns with:
- Goals in the cultural element of the City’s Comprehensive Plan - Values related to climate adaptation/mitigation (including sustainable transportation)
- Values related to equity and inclusion
(Limit 1,500 Characters)
One through-line of the City’s Cultural Goals and Policies is collaboration and cooperation with the Island’scultural institutions, and we believe that we are stronger together. For example, we confer with BPA while
planning our season, which helps both organizations to offer entertainment options that complement each
other. We generally try not to schedule productions at the same time, and we trade ads in our show programs
back and forth (and will hopefully be doing the same with other performing arts organizations as well). Onebenefit of not having a venue of our own is that we can support other organizations by renting their venues (forexample, Side Quest Stage at Rolling Bay and the auditorium at BIMA), and conversely we offer our studio for
rental at a low price to other non-profits such as InD Theatre. We hold concerts at BIMA, and we donate totheir annual auction as they have donated to ours.
We partner with organizations and individuals in the wider county as well, and by engaging in this way, we
showcase our services and help to attract more visitors to the island. For example, next year we will bepresenting the first local production of “The Lightning Thief: The Percy Jackson Musical”, directed by GwenAdams, a well-known director and musician in the wider county, and we believe that this production will draw
visitors from off the island. More visitors to the island for performances equals more visitors who will shop and
dine on the island as well.
VI. Imapct*
How does this proposal improve services on Bainbridge Island? Specifically, how will it:
- Involve significant community participation
- Create access to human services activities for underserved or underrepresented groups of people
- Strengthen organizational capacity; and/or foster opportunities for collaboration with the human services sector?
(Limit 6,000 Characters)
General operating support for Ovation will ensure that hundreds of adults and children in Kitsap County thisyear gain access to the transformative power of hands-on theater and choral education. As a result, they will
access the great benefits of arts education, including cognitive, emotional, social, academic, cultural, and
collaborative skills. Engaging in the arts promotes civic engagement and participation in community life. On a
personal level, studies have shown that access to arts education and performance enhances critical thinking
and problem-solving skills, improves creativity and innovation, and strengthen memory, all of which are keycomponents of success in academics and any field of employment. On a community level, arts programscreate spaces where communities can come together and share collective experiences, developing powerful
collaborative and communication skills which strengthen both the participants’ personal development and the
community’s bonds.
Our mainstage productions and concert shows involve 100+ people a year as performers and productioncrew, and that number is even greater when added to our choir, camps, and classes. We make space for
newer performers and encourage them to follow their dreams on being on stage or behind the scenes,whether it’s someone who loves karaoke but has never performed on stage in front of an audience (this has
been true for more than a few of our concert show performers) or whether it’s a college student seeking to
gain backstage theatre experience.
In our classes and camps, we offer arts education to anyone who wants to partake, no matter their level ofskill. Our perennially popular summer Glee Camp served 52 kids in August and took in all skill levels; from the
kids singing solos to the kids joyfully dancing and singing with the ensemble, we teach to everyone. We offer
tuition assistance to those families who might not be able to afford our camp otherwise.
Beyond just those who play a part, offstage or onstage, in our performances and classes, we create accessfor all community members to share in live theatrical and musical performances. We keep our ticket prices
low, with discounts for seniors, military, and children, and we offer very popular pay-what-you-can previews ofour mainstage shows. Our choir offers a public concert twice a year that is free to all comers, and they dosmaller performances for Vitalize Kitsap and multiple senior living homes on the island. They will also be
singing at the Haunted Hayride this year.
One area where we especially need operating support is in our venues. Ovation has a studio for rehearsals
and classes, but we do not have our own facility for performances. Taking our shows on the road, we haveturned this into an opportunity to partner with other non-profit organizations to rent their spaces and be able to
perform in a wide variety of venues, but of course, this does cost money and forms a large part of our program
expenses. Over the last year, we have performed at venues from BPA (unfortunately no longer an option for
us) for our mainstage January production, BIMA and Side Quest Stage at Rolling Bay Hall for our smaller
revues and concert shows, to Hyla Middle School for our Glee camp performance. Conversely, we offer ourstudio space for rentals to other non-profit organizations at a low rate.
One final area of collaboration are our annual Christmas carol sing-alongs. These were in abeyance forseveral years, due to the pandemic, and Ovation provided the impetus to start up again in 2023. As we did
before 2020, we partner with Bainbridge Chorale and now Amabile Choir to put on this event, sharing
expenses, volunteers, and organizing personpower. The sing-alongs are a fundraiser for Helpline House and
have provided nearly $1200 and more than 50 pounds of food over the past two years. We’ll soon be startingplans for the 2025 event, which draws in folks from all over the island.
VII. Organizational Capacity*
VIIIa. 2026 Proposed Contract Metrics
Awardees will enter into a contract with the City and report back quarterly on what you have achieved. Please list 2
outputs that you have the capacity to monitor and report on over the two-year contract period. These should be“Outputs” which are defined as the number served or amounts of service provided. They are quantitative in nature. They
should be easily measurable for your organization. All organizations must provide the number of unduplicated
Bainbridge Island residents served per year, and the title of that metric is filled in for you.
Metrics*Q1 Q2 Q3 Q4 Total*
VIIIb. 2027 Proposed Contract Metrics
Awardees will enter into a contract with the City and report back quarterly on what you have achieved. Please list 2outputs that you have the capacity to monitor and report on over the two-year contract period. These should be
“Outputs” which are defined as the number served or amounts of service provided. They are quantitative in nature. Theyshould be easily measurable for your organization. All organizations must provide the number of unduplicated
Bainbridge Island residents served per year, and the title of that metric is filled in for you.
Metrics Q1 Q2 Q3 Q4 Total
IXa. 2026 Proposed Use of Funds
Please complete this table below. The Total column should equal the total cost of delivering your program.
Please explain how this service will continue operating during and after the funding period.
Please explain how the City’s funds would be used responsibly.
(Limit 1,500 Characters)
Over the past two years, our board of directors has focused on creating good governance, organizational, and
financial processes. We received a capacity building grant from BCF to work with a consultant who helped usto identify areas for growth in our governance and fundraising. Our overall board is a strong one, withmembers who are experts in everything from finance to leadership. We have begun an intentional process of
identifying and recruiting board members whose skills meet the needs of our organization. Ovation has nopaid staff, but we have many volunteers who collaborate with our board members to do everything from
coordinating our annual fundraising gala to running our adult choir, Crescendo. We believe that we’ll be able
to continue to count upon this level of volunteerism to sustain us in the future as it has in the past.
Moving back to producing two mainstage shows a year in 2026 and offering a fuller schedule of classes willallow us to augment those income streams, while our annual fundraising gala has shown strong returns in thepast several years. We rent our studio space to fellow non-profits such as InD Theatre, which creates a
mutually beneficial relationship while adding to our income. We receive many donations at both ticketed
shows and free shows such as our summer theatre camps and choir concerts, and we receive sponsorships
for our choir which allow us to keep fees low. We also participate annually in the Kitsap Great Give and OneCall for All.
Number of unduplicated Bainbridge Island
residents served per year
800 150 250 150 1400
Number of student/participant hours 1500 750 1500 750 5000
Average student/participant satisfaction
(from surveys)
4.5 4.5 4.5 4.5 4.5
Number of unduplicated Bainbridge Island
residents served per year
800 200 300 200 1500
Number of student/participant hours 1750 1000 1750 1000 6000
Average student/participant satisfaction
(from surveys)
4.5 4.5 4.5 4.5 4.5
Expense Category Amount Covered
by City Cultural
Funding Request
(Column A)*
Amount Covered
by Other Funding
(Column B)*
Total (A + B)*
Staff Costs (Salaries, Benefits,Taxes, Training, etc.)
Professional Services /Consultants / Contractors
Program Supplies
Other Operating Expenses (e.g.,Technology, Rent, Equipment,Insurance)
Scholarships
Other
Total
IXb. 2027 Proposed Use of Funds
Please complete this table below. The Total column should equal the total cost of delivering your program.
Expense Category Amount Covered
by City Cultural
Funding Request
(Column A)*
Amount Covered
by Other Funding
(Column B)*
Total (A + B)*
Staff Costs (Salaries, Benefits,Taxes, Training, etc.)
Professional Services /Consultants / Contractors
Program Supplies
Other Operating Expenses (e.g.,Technology, Rent, Equipment,Insurance)
Scholarships
Other
Total
Comments on Other Funding Sources
X. Stories of Impact*
0 0 0
0 35000 35000
10000 55000 65000
10000 35000 45000
0 0 0
0 0 0
20000 125000 145000
0 0 0
0 35000 35000
10000 55000 65000
10000 35000 45000
0 0 0
0 0 0
20000 125000 145000
Of the amounts listed in Column B, do you have any funds committed to date? If yes, please list sources and amountsbelow. If no, please describe where you expect to secure these funds from, and how you know you can raise those
funds.
We have no funds committed to date. We generally expect to secure these funds from ticket sales,
camp/class tuitions, our annual fundraising galas, grants such as ArtsFund and BCF, and donations.
Please provide a testimonial(s) or narrative(s) that demonstrates the impact of your organization’s work. (Limit 750
Characters)
Twice a year, our adult choir, Crescendo, puts on a special performance for Vitalize Kitsap and StephensHouse. Our latest concert was in May, and here's what VK had to say: "It was wonderful having OvationPerforming Arts Northwest's Crescendo Choir preform for us again! And we were so happy Stephens House
could share in the experience with us! We are grateful for their voices and their effort to bring the arts to ourcommunity." Many of our choir members say that this is their favorite performance of the year; our VK and SH
friends love to sing and dance along, and the experience brings big smiles to everyone's faces.
Board of Directors List
Include names and titles of current members, as well as any open positions.
Name *Title*
Current Staff List
Include names and titles of current members, as well as any open positions.
Name *Title*Work Status*
Operating Budget*
Organizational Statement of Activities*
Organizational Statement of Financial Position *
Top Five Funding Sources
Please prepare a list of your five largest income sources in your past two fiscal years – this may be a single funder,
donor, fundraising event, community appeal, etc. We are trying to get a sense of where most of your funding comesfrom.
Name *Amount*
Daniel Opalski President
Margaret Johnston Vice President
Kendra Truett Secretary
Wendy LaVoy Treasurer
Christy Alligood Board Member
Judy Pansullo Board Member
Marijane Milton Honorary Board Member Ex-Officio
n/a n/a Full Time
Part Time
Volunteer
Other
no paid staff
For your current fiscal year. If you work with a fiscal sponsor or are a division of a larger organization, please include the
operating budget specifically for your entity or division.
2025 Operating Budget.xlsx 11.44KB
This is sometimes referred to as Income and Expense Statement. Please provide a statement for your most recently-
completed fiscal year for your organization. If you work with a fiscal sponsor or are a division of a larger organization,
include a statement specific to your entity or division.
Organizational Statement of Activity 2024.pdf 33.9KB
This is sometimes referred to as a Balance Sheet. Please provide a statement for your most recently completed fiscal
year for your organization. If you work with a fiscal sponsor or are a division of a larger organization, include astatement specific to your entity or division.
Organizational Statement of Financial Position 2024.pdf 32.14KB
IRS Determination Letter of 501(c)(3) Nonprofit Status *
Authorized Signature Name*
Authorized Signature*
Date
Fiscal Sponsor Name (If applying with fiscal sponsor)
Fiscal Sponsor Authorized Signature (If applying with fiscal sponsor)
Date
Is the Applicant One of the Following?*
Does the proposed fund expense occur during the two year funding cycle?*
Does the Applicant NOT have a Board Member, Officer, or Staff Member Serving on the Lodging Tax Advisory
Committee?*
Grants (COBI, BCF, ArtsFund,
Rotary)
31,075
One-Time Estate Bequest 26,406
Annual Fundraising Gala 25,607
Major Donors 11,160
One Call for All 5,645
10 - IRS Determination Letter of 501(c)(3) Non-profit Status.PDF 2.32MB
Margaret Johnston
9/25/2025
Sign
9/25/2025
Eligibility Vertification
Nonprofit - 501(c)(3) with two-year history of continuous operation
Nonprofit - 501(c)(3) without two-year history of continuous operation but with a fiscal sponsor
Entity without 501(c)(3) with a fiscal sponsor that is a 501(c)(3) with two years of continuous operation
Yes
No
Yes
No
Materials Checklist (Have all been provided?)
Based on the Provided Information, is the Applicant Eligible to Receive Funding?*
Review by City Staff (Insert Full Name)*
Date
Notes
Applicant Information
Narrative
Board of Director List
Current Staff List
Operating Budget
Statement of Activities
Statement of Financial Position
Top Five Funding Sources
IRS Determination of Nonprofit Status
Authorized Signatures
Yes
No
Adam Nebenzahl
9/26/2025
Ovation! 2025 Operating Budget to Actual
Income 2025 Budget 2025 Actual (YTD)Variance
Donations
One Call for All $3,500 $3,211 -$289
Kitsap Great Give $1,000 $0 -$1,000
General Donations (program independent)$2,500 $1,735 -$765
Grants $20,000 $18,420 -$1,580
Other Income
Interest on Vanguard Investment acct $1,500 $1,118 -$382
Studio Rental $3,000 $1,920 -$1,080
Program Net Income (incl. donations)
Gala $18,000 $18,063 $63
Mainstage (Charlie Brown)-$10,000 -$5,938 $4,062
Glee Camp $2,000 $4,420 $2,420
Crescendo $2,000 $4,614 $2,614
Concert Show (Sondheim Revue)$1,000 -$1,562 -$2,562
Concert Show (Flights of Fantasy)$1,000 $400 -$600
Total Income $45,500 $46,401 $901
Expenses 2025 Budget 2025 Actual (YTD)Variance
G&A
Computer & Internet $2,000 $2,136 $136
Facilities & Equipment $500 $0 -$500
Insurance $2,000 $1,926 -$74
Merchant Fees $360 $240 -$120
Professional Fees $3,000 $2,805 -$195
Rent $23,500 $15,330 -$8,170
Storage Unit Rental $12,000 $7,144 -$4,856
Utilities $1,000 $802 -$198
Marketing $500 $372 -$128
Miscellaneous $500 $360 -$140
Printing $500 $0 -$500
Total Expenses $45,860 $31,116 -$14,744
2025 Budget 2025 Actual (YTD)Variance
Total Income $45,500 $46,401 $901
Total Expenses $45,860 $31,116 -$14,744
Net Income (Loss)-$360 $15,285 $15,645
Statement of Financial Position
Ovation Performing Arts Northwest
As of December 31, 2024
Cash Basis Wednesday, September 10, 2025 06:02 PM GMTZ 1/1
DISTRIBUTION ACCOUNT TOTAL
Assets
Current Assets
Bank Accounts
PayPal Account 545.85
Petty Cash 200.00
Stripe 0.00
Umpqua Bank 22,420.04
Vanguard 30,562.47
Wix 0.00
Total for Bank Accounts $53,728.36
Accounts Receivable 0.00
Other Current Assets
Auction Item Assets 0.00
Total for Other Current Assets $0.00
Total for Current Assets $53,728.36
Fixed Assets
Furniture and Equipment 34,820.44
Furniture and Equipment A/D -33,734.00
Software 216.12
Total for Fixed Assets $1,302.56
Other Assets 0.00
Total for Assets $55,030.92
Liabilities and Equity
Liabilities
Current Liabilities
Accounts Payable 0.00
Credit Cards 0.00
Other Current Liabilities
Expense Reimbursements 0.00
Total for Other Current Liabilities $0.00
Total for Current Liabilities $0.00
Long-term Liabilities 0.00
Total for Liabilities $0.00
Equity
Retained Earnings 29,449.17
Net Income 25,581.75
Total for Equity $55,030.92
Total for Liabilities and Equity $55,030.92
Statement of Activity
Ovation Performing Arts Northwest
January-December, 2024
Cash Basis Wednesday, September 10, 2025 06:10 PM GMTZ 1/2
DISTRIBUTION ACCOUNT TOTAL
Income
Contributions $0.00
Direct Public Support $0.00
Grants 22,875.00
Total for Direct Public Support $22,875.00
Total for Contributions $22,875.00
Donation $56,094.40
Investment Income $1,053.98
Other Income $60.00
Raffle Ticket Income 1,650.00
Rental Income 1,600.00
Service Fees 17.33
Sponsorships 1,255.58
Ticket Income 9,838.00
Tuition Income 21,470.00
Total for Income $115,914.29
Cost of Goods Sold 0.00
Gross Profit $115,914.29
Expenses
Administrative Expenses $0.00
Bank Fees 7.00
Computer & Internet Expenses 973.20
Depreciation 586.00
Fundraising $1,500.00
Catering 5,538.57
Total for Fundraising $7,038.57
Insurance 1,848.00
Licenses and Permits 65.00
Merchant Fees 2,045.91
Storage Rental 10,561.00
Total for Administrative Expenses $23,124.68
Facilities and Equipment 502.77
Instructor Fees 6,450.00
Marketing $1,680.22
Photographer 327.60
Total for Marketing $2,007.82
Miscellaneous 395.00
Printing 2,403.37
Statement of Activity
Ovation Performing Arts Northwest
January-December, 2024
Cash Basis Wednesday, September 10, 2025 06:10 PM GMTZ 2/2
DISTRIBUTION ACCOUNT TOTAL
Production Expenses $0.00
Equipment Rental 168.37
Venue Rental 15,423.95
Total for Production Expenses $15,592.32
Professional Fees 1,065.00
Rent 20,348.75
Royalties/Music Rent 8,743.99
Stipend 8,450.00
Supplies 209.62
Travel 518.70
Utilities 520.52
Total for Expenses $90,332.54
Net Operating Income $25,581.75
Other Income 0.00
Other Expenses 0.00
Net Other Income $0.00
Net Income $25,581.75
INTERNAI REVENT'E SERVICE
P. O. BOX 2508
CINCTNNATT, OH 4520L
Date: sEP 2$ 2oo3
OVATTON! MUSICAI] THEATRE
BAINBRIDGE
L4925 SI'NRISE DR NE
BAINBRIDGE ISITAND, I{A 9811.0
DEPARTMENT OF THE TREASURY
Employer Identif ication Nurnber :
20-00351_L8
DLN:
L7053245020003
Contact Person:
.]O}IN J KOESTER
Contact Telephone
(877) 829-ssoo
Accounting perj-od
May 31
Foundation Status
s0e (a) (2)
rD# 31-354
Number:
Ending:
Classification:
Advance Ruling period Begins:
ilune 4 , 2OO3
Advance Ruling period Ends:
May 31, 2OOg
Addendum Applies:
No
Dear Applicant:
Based on informatj-on you supplied., and assuming your operations wilL be asstated in your application for recognition of exempiionr w€ have determined youare exempt from federal income tax under section 501 (a) of the Int,ernal RevenueCode as an organization described in section 501(c) (3).
, Because you.are a newly created organization, we are not now making afina] determination of your foundation itatus under section 509(a) of the code.However, we have determined that. you can reasonably expect to be a publiclysupported organj_zation described in section 509 (a) (2) .-
- - -Accordingly, during an advance ruling period you will be treated as apublicly supported organization, and. not as-a private foundation. This ad.vanceruling period begins and ends on the dates sfroin above.
within 90 days after the end of your advance ruling period, you must,send us the information needed to determine whether you-nlve met the require-ments of the applicable support test during the advance ruling period. rf youestablish that you have been a publicly supported organizatioi, we will classi-fy you as a section 509(a)(1) or 509tajtZl-organizatlon as long as you contj-nueto meet the requirement.s of the applicable support test. rt yo,, do not meetthe public support requj-rements d.uring the aavance ruling period, we willclassify you as a private foundation for future period.s.- i,tso, if we classifyyou as a private foundation, we wi1l treat you as a private foundation fromyour beginning date for purposes of section 507(d) ana egaO.
Grantors and contributors may rely on our determination that you are not. aprivate foundation until 90 days after the end of your advance ruling period.rf you send us the required information within the 90 days, grantors andcontributors may continue t,o rely on the advance determination until- we make
Let,ter 1045 (Dolcc)
-2-
OVATION ! MUSICAIJ THEATRE
a final determination of your foundation status.
rf we publish a notice in the rnternal Revenue Bu1letin stating that wewill no longer treat you as a publicly supported organization, grantors andcontributors may not rely on this determination after the d.ate we pqJclish thenotice. In addition, if you lose your status as a publicly supported. organi-
zation, and a grantor or contributor was responsible for, or was aware of, the
act or failure to act, that resulted in your loss of such status, that person
may not rely on this determination from the date of the act or failure to act.Also, if a granLor or contributor learned that we had given notice that you
woul-d be removed from classification as a publicly supported organization, then
that person may not rely on this determination as of the date he or she
acquired such knowledge.
If you change your sources of support, your purposes, character, or methodof operation, please let us know so we can consid.er the effect of the change onyour exempt status and foundation status. If you amend your organizational
document or bylaws, please send us a copy of the amended document or bylaws.
Al-so, let us know all changes in your n6rme or address.
As of ilanuary 1, L984, you areffi"ff" for social security taxesfunder
the FederaL lnsurance Contrj-butions'Act on amounts of $LOo or more ybu pay to
each of your employees during a calendar year. You are not liable for the tax
imposed under the Federal Unemplo)zment Tax Act (FUTA).
organizations that are not private foundations are not subject to the pri-
vate foundation excise taxes under Chapter 42 of the Internal Revenue Code.
However, you are not automatically exempt from other federal excise taxes. Ifyou hawe any questions about excise, employment, or other federal taxe6, please
let us know.
Donors may deduct contributions to you as provided in section 1?0 of the
Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you
or for your use are deductible for Federal estate and gift tax purposes if theymeet the applicable provisions of sections 2055, 2L06, anLd.2s22 of the Code.
Donors may deduct contributions to you only to the extent that their
contributions are gifts, with no consideration received. Ticket purchases an4
similar pa)ments in conjunction with fundraising events may not n-cessarilygualify as deductible contributions, depending on the circumstances. Revenue
Ruling 67-246, published in cumulative Bulletirr L967-2, on page 104, gives
guidelines regarding when taxpayers may deduct payments for admission to, orother participation in, fundraising activities for charity.
You are not reguired to file Form 990, Return of Organization Exempt FromIncome Tax, if lrour gross receipts each year are normally $25,OOO or less. Ifyou receive a Form 990 package j-n the mail, simply attach the label provided,
check the box in the heading to indicate that your annual gross receipts arenormally $25,000 or 1ess, and sign the return. Because you will be treated. asa public charity for return filing purposes during your entire advance rulingperiod, you should file Form 990 for each year in your advance ruling period
IJetter 1045 (DOICG)
-3-
OVATION! MUSICAL THEATRE
that you exceed the $25,000 filing threshold even if your sources of support
do not satisfy the public support test specified in the heading of this letter.
If a return is required, j-t must be fited by the 15th day of the fifth
month after the end of your arurual accounting period. A penalty of $20 a day
is charged when a return is filed late, unless there is reasonable cause for
the de1ay. However, the maximum penalty charged cannot exceed 910,000 or
5 percent of your gross receipts for the year, whichever is less. For
organizations with gross receipts exceeding $L,ooo,o0o in any year, the penalty
is $l-00 per day per return, unless there is reasonabl-e cause for the delay.
The maximum penalty for an organization with gross receipts exceeding
$1-,000,000 shal-l not exceed $50,000. This penalty may arso be charged if a
return is not complete. So, please be sure your return is complete before you
file it.
You are not required to file federal income tax returns unless you are
subject to the tax on unrelated business income under section 511 of the Code.
If you are subject to this tax, you must fil-e an income tax return on Form
990-T, Exempt Organization Business Income Tax Return. In this letter we are
not determining whether any of your present or proposed activities are unre-
lated trade or business as defined in section 513 of the Code.
You are required to make your arlnual information return, Form 990 or
Form 990-Ez, avail-able for public inspection for three years after the later
of the due date of the return or the date the return is filed. You are also
required to make available for public inspection your exemption application,
any supporting documents, and your exemption letter. Copies of these
documents are also required to be provided to any individual upon writ,ten or in
person request without charge other than reasonable fees for copying and
postage. You may fulfil-l this requirement by placing these documents on the
rnternet. Penarties may be imposed for failure to comply with these
requirements. Additional information is available in pu-blication 557,
Tax-Exempt status for Your organization, or you may carl our torl free
number shown above.
You need an employer identification number even if you have no employees.
If an employer identification number was not entered on your application, we
will assign a number to you and advise you of it. Please use that number on
all returns you file and in all correspondence with the Internal Revenue
Service.
If we said in the heading of this letter that an addendum applies, the
addendum enclosed is an integral part of this letter.
Because this letter could help us resolve any questions about your exempt
status and foundation statusr lou should keep it, in your permanent records.
IJetter 1-045 (DO/CG)
-4-
OVATION! MUSICAIJ THEJATRE
If you have any questions, please contact the person whose name and
telephone number are shovun in the heading of this letter.
Sj-ncerely yours ,
Director, Exemtrrt Organizations
Rulings and Agreemente
Enclosure(s):
Form 872-C
rJetter 1045 (Do/cG)
,*^872'C Gonsent Fixinq Period of Limitation Upon
Assessment of Tix Under Section 4940 of the
lnternal Revenue Code
(Rev. September 1998)
Deoanmil of the Treasury
tnGmal Revenue Seryice
Under section 6501(cx4) of the Internal Revenue code, and as part of a request filed.with Form 1023 that the
oroanization named below betreated ur u proitty supported oiganization under section 170(bX1)(AXvi)or
se"ction 509(aX2) during an advance ruling period,
tI-l C,tOVft | tol3 r ukstcnL -ftEflT&e 6SruBOl$G.e_
(Exact legal iame of organization as shown in organizing document)
. . !.{ 3.* f . . F. r+vP g-e. ..Der vi . Du.,. En r+rygqg --F -$ rqp, lar 0 - -- ' Wu;bei, street, city or town, state' and zlP code)
t8 t tO
OMB No. '1545-0056
To be used with
Form 1023. Submit
in duplicate.
consent and agree that the period for as.sessing tax (imposed under section 4940 of the Code) for any of the 5
tax years in the advan"" iufing p"tiod will "*t"iOA
yeais, + months, and 15 days beyond the end of the first tax
year.
However, if a notice of deficiency in tax for any of these years is sent to the organization before the period
expires, the time for making an assessment will"be further 6xtended by the numb-er of days the assessment is
prohibited, Plus 60 daYs.
Endins date or rirst tax y"u, -.----LlY -,jr!ri-|;l;$t,
(See instructions on reverse side.)
District Director of
lnternal Revenue, or
and the Assistant
Commissioner(Employee Plans and
Exempf Organizations)
Suc,rtt eL /oz
Type or print name and title
()\
l'erec rXl..>is !6cr(Frnfry
sEP 1I 2003
Group Manager
Name of organization (as shown in
Ovnrro,.: I P14<rcRL
Officer or trustee
For IRS use
see page 7 of the Form 1023 Instructions.Cat. No. 16905Q