CC: 041415REGULAR BUSINESS MEETING
TUESDAY, APRIL 14, 2015
ITEMS DISCUSSED
1. EXECUTIVE SESSION
A. POTENTIAL LITIGATION (RCW 42.30.110(1)(i))
B. REVIEW QUALIFICATIONS OF AN APPLICANT FOR CITY EMPLOYMENT /REVIEW PERFORMANCE OF
AN EMPLOYEE (RCW 42.30.110(l)(g))
2. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE
3. ACCEPTANCE OR MODIFICATION OF AGENDA / CONFLICT OF INTEREST DISCLOSURE
4. PUBLIC COMMENT
5. CITY MANAGER'S REPORT: COMPREHENSIVE PLAN/NAVIGATE BAINBRIDGE UPDATE
6. PRESENTATIONS
A. NATIONAL POETRY MONTH READING
B. PROCLAMATION DECLARING APRIL 24, 2015 AS ARBOR DAY AND RECEIVE "TREE CITY USA" AWARD
FROM THE DEPARTMENT OF NATURAL RESOURCES, AB 15 -075
C. PROCLAMATION DECLARING APRIL AS HERITAGE TREES MONTH, AB 15 -076
D. PROCLAMATION DECLARING APRIL 22, 2015 AS EARTH DAY, AB 15 -077
7. UNFINISHED BUSINESS
A. SHORELINE MASTER PROGRAM MONITORING PROGRAM, AB 14 -089
B. AGREEMENT BETWEEN HOUSING RESOURCES BAINBRIDGE (HRB) AND THE CITY OF BAINBRIDGE
ISLAND FOR FERNCLIFF TOWNHOMES PROJECT FUNDING, AB 15 -082
8. NEW BUSINESS
A. RECORDING OF DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS RELATING TO
CONSERVATION OF PROPERTY AGAINST THE MADISON TOT LOT PROPERTY, AB 15 -078
9. CONSENT AGENDA
A. ACCOUNTS PAYABLE VOUCHER AND PAYROLL APPROVAL
B. STUDY SESSION MEETING MINUTES, MARCH 17, 2015
C. BUSINESS MEETING MINUTES, MARCH 24, 2015
D. VALLEY, LOGG AND GERTIE JOHNSON DRAINAGE PROJECT BUDGET AMENDMENT, AB 14 -122
E. CAVE AVENUE AND KNECHTEL WAY OVERLAY PROJECT FINAL CHANGE ORDER AND BUDGET
AMENDMENT, AB 14 -133
F. SOUND TO OLYMPICS TRAIL PHASE 2 SUPPLEMENTAL AGREEMENT NO. 3, AB 14 -096
10. COMMITTEE REPORTS
A. ENVIRONMENTAL TECHNICAL ADVISORY COMMITTEE NOTES, APRIL 8, 2015
B. NON - MOTORIZED TRANSPORTATION ADVISORY COMMITTEE NOTES, APRIL 8, 2015
11, REVIEW UPCOMING COUNCIL MEETING AGENDAS
12, WORK SESSION (PUBLIC COMMENT TO BE ACCEPTED)
A. OVERVIEW OF CITY REVENUE OPTIONS AND TRENDS, AB 15 -080
B. REVIEW CITY'S GREEN POWER PARTICIPATION, AB 15 -081
13, FOR THE GOOD OF THE ORDER
14. EXECUTIVE SESSION: POTENTIAL LITIGATION (RCW 42.30.110(1)(i))
15. ADJOURNMENT
1. EXECUTIVE SESSION 6:14 PM
A. POTENTIAL LITIGATION (RCW 42.30.110(1)(i))
B. REVIEW QUALIFICATIONS OF AN APPLICANT FOR CITY EMPLOYMENT /REVIEW PERFORMANCE
OF AN EMPLOYEE (RCW 42.30.110(1)(g))
Mayor Blair called an executive session to order at 6:14 p.m, with Councilmembers Blossom, Bonkowski, Roth, Scott,
Tollefson, Townsend and City Attorney Marshall to discuss Potential Litigation (RCW 42.30.110(1)(I)) and Review
Qualifications of an Applicant For City Employment /Review Performance of an Employee (RCW 42.30.110(1)(G) in the
Planning Conference Room. The recording system was turned off and a notice was posted on the door of the Council Chamber.
The executive session adjourned at 7:06 p.m. No action was taken.
2. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE 7:07 PM
Mayor Blair called the meeting to order at 7 p.m. with Councilmembers Blossom, Bonkowski, Roth, Scott, Tollefson and
Townsend in attendance, Records Management Coordinator Jahraus monitored the recording of the meeting and prepared the
minutes.
REGULAR BUSINESS MEETING
TUESDAY, APRIL 14, 2015
3. ACCEPTANCE OR MODIFICATION OF AGENDA/ CONFLICT OF INTEREST DISCLOSURE
7:09 PM MOTION. I move we accept the agenda as amended to include another Executive Session
to discuss Potential Litigation at 9: 30 p.m.
BONKOWSKIITOWNSEND: The motion carried 7 -0.
4. PUBLIC COMMENT 7:10 PM
Brian McConaughey, Puget Sound Energy, invited the public to an open house on April 21 at Seabold Hall.
Margaret Celestino, Knechtel Way, encouraged the City to record the conservation easement on the Tot Lot.
Steve Go]], Madison Avenue North, provided comment regarding the Tot Lot specifically that the City should enforce the
original agreement.
Jim Laughlin, applicant for the original project at the Tot Lot, provided a hand out to Council and explained the current proposal.
Robert Dashiell, Tolo Road, read comment into the record on the SMP Monitoring Program.
5. CITY MANAGER'S REPORT: COMPREHENSIVE PLAN /NAVIGATE BAINBRIDGE UPDATE 7 :25 PM
City Manager Schulze's report included information on:
• As of the May 5 meeting there will be a transition to the new agenda software.
• House and Senate have passed their transportation packages.
• Farmer's Market Opening.
• Volunteer's Week has commenced.
• Good response from Council regarding the AWC Conference.
• Comprehensive Plan: the steering committee will meet Wednesday morning, April 15 at 9:30 a.m.
6. PRESENTATIONS 7:32 PM
A. NATIONAL POETRY MONTH READING
Poet Emalene Farguoli Renna who recited her poem "Rita's Prayer: No child will have memories like mine."
B. PROCLAMATION DECLARING APRIL 24, 2015 AS ARBOR DAY AND RECEIVE "TREE CITY USA"
AWARD FROM THE DEPARTMENT OF NATURAL RESOURCES, AB 15 -075 7:37 PM
Ben Thompson presented Mayor Blair with the City's 10`h Tree USA Award.
7:39 PM MOTION. I move that the City Council approve the proclamation declaring Friday, April
24, 2015, as Arbor Day and authorize the Mayor to sign it.
TOWNSENDIBONKOWSKI. The motion carried 7 -0.
C. PROCLAMATION DECLARING APRIL AS HERITAGE TREES MONTH, AB 15 -076 7:44 PM
On February 22, 2006, the City Council passed Resolution No. 2006-11, establishing the Heritage Tree Program. In September
2014, the City Council passed Resolution No. 2014 -19, continuing the Program and transferring review and approval authority
to the Historic Preservation Commission (HPC). The resolution stated that the Mayor would acknowledge designated heritage
trees and their nominators and owners at a City Council meeting. Since the transfer in 2014, the HPC has received and approved
nominations to add five heritage trees to the local Program. Rick Chandler of the Historic Preservation Commission announced
the recipients of this year's awards.
7 :47 PM MOTION: I move that the City Council approve the proclamation declaring April as
Heritage Tree Month and authorize the Mayor to sign it.
TOWNSENDIBONKOWSKI: The motion carried 7 -0.
D. PROCLAMATION DECLARING APRIL 22, 2015 AS EARTH DAY, AB 15 -077 7 :51 PM
7:54 PM MOTION. I move that the City Council authorize the Mayor to sign the proclamation
declaring April 22, 2015 as Bainbridge Island Earth Day.
TOWNSENDISCOTT.- The motion carried 7 -0.
REGULAR BUSINESS MEETING
TUESDAY, APRIL 14, 2015
7. UNFINISHED BUSINESS 7:55 PM
A. SHORELINE MASTER PROGRAM MONITORING PROGRAM, AB 14 -089
Associate Planner Carr addressed Council. The City's SNIP Update took effect on July 30, 2014. One of the Department of
Ecology's (Ecology) requirements associated with the revised regulations is that jurisdictions monitor for "no net loss" of
shoreline ecological functions.
Three alternatives for a SMP monitoring program were presented to the Council at the February 24, 2014 study session. The
three alternatives provided a spectrum of "high, medium and low" in terms of financial, technical and human resources needed to
implement and manage the program and ranged from meeting minimum Department of Ecology requirements to developing a
robust ecological status and trends monitoring program. The action of the Council at the February 24, 2014 meeting was to
authorize staff to finalize Option 2 with the understanding that it represented somewhat of a hybrid of all three alternatives.
Planning staff developed a SMP monitoring program based on the general framework of Option 2 presented at the February 24,
2014 study session. The monitoring program provides overall goals, a monitoring approach — including implementation
monitoring, status and trends monitoring and adaptive management — and details regarding coordination, community
involvement, staffing/funding, schedule and budget.
8:10 PM MOTION, 1 move that the City Council approve the SMP Monitoring Program as presented
at the April 14, 2015 Business Meeting.
TOWNSENDIBONKOWSKI. The motion carried 7 -0.
B. AGREEMENT BETWEEN HOUSING RESOURCES BAINBRIDGE (HRB) AND THE CITY OF
BAINBRIDGE ISLAND FOR FERNCLIFF TOWNHOMES PROJECT FUNDING, AB 15 -082 8: l 1 PM
On March 10, 2015, the City Council directed staff to draft an agreement with Housing Resources Bainbridge (HRB), which
formalizes the City's commitment of a Housing Trust Fund contribution of $150,000 for the Ferncliff Townhomes project upon
HRB's demonstration that it has secured the construction loan(s) for the project. The attached Agreement accomplishes
Council's direction and was reviewed and approved by HRB.
8:12 PM MOTION. I move that the City Council approve the agreement between Housing Resources
Bainbridge (HRB) and the City of Bainbridge Island for Ferncliff Townhomes Project
Funding contingent upon HRB's demonstration that it has secured the construction loan(s)
for the project.
BONKOWSKI/TOLLEFSON. The motion carried 7 -0.
8. NEW BUSINESS 8:13 PM
A. RECORDING OF DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS RELATING TO
CONSERVATION OF PROPERTY AGAINST THE MADISON TOT LOT PROPERTY, AB 15 -078
City Attorney Marshall provided background on this agenda item. The Conservation Easement is taking place at this time
because the area surrounding the Madison Tot Lot is being developed and the Bainbridge Island Metropolitan Parks and
Recreation District has been approached by the developer regarding a possible change in location of the current driveway. The
Conservation Easement, if recorded, would further restrict the use of the Property for other than park/open space purposes, and
would allow the City the right to further monitor and enforce uses inconsistent with park/open space uses. The proposed change
in the driveway to the Madison Tot Lot would not be prevented by the recording of the Conservation Easement, but would allow
the City greater control over the activity on the Property.
8:16 PM MOTION. I move that the council direct the city attorney to record the conservation
easement.
TOLLEFSON /SCOTT: The motion carried 7 -0,
9. CONSENT AGENDA 8:18 PM
A. ACCOUNTS PAYABLE VOUCHER AND PAYROLL APPROVAL
Accounts Payable ACH Check Numbers 176 — 177, EFT Check Number 178, Void Manual Check
Number 337916, Manual Check Numbers 338202 — 338209 and Regular Run Check Numbers
338210 — 338350 for a total of $491,853,03; Retainage Release Check Number 130 for a total of
$11,658.80; Travel Advance Check Numbers 67 — 68 for a total $600.00. Payroll Direct Deposit
Check Numbers 032691 — 032804, Payroll Regular Check Numbers 107041 — 107044, Payroll
Vendor Check Numbers 107045 — 107057, Payroll Miscellaneous Check Numbers 107058 — 107059
and Payroll Federal Tax Electronic Transfer for a total of $614,740,69.
REGULAR BUSINESS MEETING
TUESDAY, APRIL 14, 2015
B. STUDY SESSION MEETING MINUTES, MARCH 17, 2015
C. BUSINESS MEETING MINUTES, MARCH 24, 2015
D. VALLEY, LOGG AND GERTIE JOHNSON DRAINAGE PROJECT BUDGET AMENDMENT, AB 14 -122
E. CAVE AVENUE AND KNECHTEL WAY OVERLAY PROJECT FINAL CHANGE ORDER AND BUDGET
AMENDMENT, AB 14 -133
F. SOUND TO OLYMPICS TRAIL PHASE 2 SUPPLEMENTAL AGREEMENT NO. 3, AB 14 -096
8:18 PM MOTION. I move that the City Council approve Consent Agenda Items A through F as
presented
TOWNSENDIBONKOWSKI. The motion carried 7 -0.
10. COMMITTEE REPORTS 8:18 PM
A. ENVIRONMENTAL TECHNICAL ADVISORY COMMITTEE NOTES, APRIL 8, 2015
B. NON- MOTORIZED TRANSPORTATION ADVISORY COMMITTEE NOTES, APRIL 8, 2015
11. REVIEW UPCOMING COUNCIL MEETING AGENDAS 8:23 PM
April 21
National Poetry Month
Water System Plan Update - Review
2014 Year End Financial Report
Harbor Commission 2014 Annual Report and 2015 Work Plan
Resolution No. 2015 -04, Approving Scope of Work for 2016 Comprehensive Plan Update
Planning Contracts
SNIP Monitoring: WDFW Contract No. 15- 03129, Monitoring Ecological Function with Remote Sensing
SMP Monitoring: Quantum Spatial, Inc. and University of Washington
Business License Amendment Related to Retail Marijuana Sales
Public Works Contract
City Dock Improvement Design PSA
Resolution No. 2015 -05, Waiving Fees for Individual Requests Submitted as Part of the 2016 Comprehensive Plan Update
April 28
Public Hearing: Resolution No. 2015 -02, Femcliff Townhomes (formally Ferncliff Village Phase 2) Subdivision
Amendment
Swearing -In Ceremony (Police Officers)
Friends of the Farms: Proposed Updates to Master Lease for City Owned Farmland Exhibits B and Puget Sound Starts Here
Proclamation
National Poetry Month Reading
Harbor Commission 2014 Annual Report and 2015 Work Plan
Business License Amendment Related to Retail Marijuana Sales
Resolution No. 2015 -04, Approving Scope of Work for 2016 Comprehensive Plan Update
City Dock Improvement Design PSA
Resolution No. 2015 -05, Waiving Fees for Individual Requests Submitted as Part of the 2016 Comprehensive Plan Update
12. WORK SESSION (PUBLIC COMMENT TO BE ACCEPTED) 8:28 PM
A. OVERVIEW OF CITY REVENUE OPTIONS AND TRENDS, AB 15 -080
Understanding the City's revenue sources and performance is a key part of financial planning, City Manager Schulze and
Finance Director Schroer provided a briefing and lead a Council discussion related to current revenue and possible changes to
our current revenue portfolio. Council discussed near term options to consider.
Public Comment
Peggy Erickson, Harvey Road, stated one of the charts showed our revenues have gone up and asked if the city had ever
considered leasing property.
B. REVIEW CITY'S GREEN POWER PARTICIPATION, AB 15 -081 9 :30 PM
Puget Sound Energy (PSE) has offered a voluntary Green Power option to its customers since 2002. This program gives
customers the opportunity to match a portion or all of their electricity usage with renewable energy generated by independent
power producers in the Pacific Northwest.
REGULAR BUSINESS MEETING
TUESDAY, APRIL l4, 2015
The City Council passed Resolution 2014 -01, Authorizing Purchase of Green Power, on February 19, 2014. Council set the
City's participation level to represent approximately a third more than 2014 Island -wide participation level. Using this guidance,
the City is now purchasing $3,000 per year through the Green Power program, entirely funded by the General Fund. Current
Island -wide residential participation in the Green Power program is 13 %. The total City electric bill is approximately $330,000
annually across all funds.
City participation of 100% in the Green Power program would be an annual expense of approximately $15,000.
Public Comment
Brian Anderson, Hill Top Drive, Climate Action Bainbridge, supported 100% participation.
Erika Shriner supported 100% participation and urged Council to look down the road ten years and think about their
responsibility to the community.
Peggy Erickson, Harvey Road, Citizens Climate Lobby, stated carbon is causing many problems, asked Council to go on line
and look at environmental impacts. She supported 100% participation.
Lauren Roman supported 100% is an opportunity for the City to set an example for the rest of the island.
Herb Hethcote, Commodore Lane, stated the City should do the right thing, go to 100% participation.
Omi Kerr, Broomgerrie, stated the City needs to take responsibility and supports 100% participation.
Barb Zimmer, Arrow Drive, supported 100% involvement and the City setting an example for the community.
Gertie , Wallace Way, urged council to raise participation to 100 %.
9:56 PM MOTION. I move Council forward a proposal for consideration of 100%
participation in Green Power to the April 28, 2015 Business Meeting.
TOLLEFSON /SCOTT.• The motion carried 7 -0.
13. FOR THE GOOD OF THE ORDER 9:57 PM
Discussion about transportation.
14. EXECUTIVE SESSION: POTENTIAL LITIGATION (RCW 42.30.110(l)(i)) 10:04 PM
Mayor Blair adjourned the meeting to an executive session with aforementioned Councilmembers and City Attorney Marshall
present. The recording system was turned off and the door to Council Chambers was posted. There was no action taken.
15. ADJOURNMENT 10:34 PM
Mayor Blair adjourned the meeting at 10:34 p.m.
Anne S, Blair, Mayor
144 ()A 0?__�
elly Jahr s, Records NVagement Coordinator